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How To Compose A Thank You Letter After An Interview

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Craft A Standout Subject Line

How to Write a Thank You Letter After a Job Interview

You want to make sure that your potential employer actually reads your follow up thank you note. Crafting the perfect subject line will help it catch their eye and ensure that they open your email.

Inboxes are especially full during the current pandemic. With most things being done digitally from a distance, it is more important than ever not to let your emails get lost in the crowd. Be sure to specify in your subject line your name, the job title you interviewed for, and the words thank you to help easily identify exactly what youve sent.

Examples: Thank You Accounts Payable Position, Thank You Media Manager Interviewee

What Is A Nursing Interview Thank You Letter

A nursing interview thank you letter is a short letter that expresses your appreciation to the employer for the interview. It also allows you to reiterate your interest in the position and the reasons why you are a great candidate for the job, as well as ask any questions you may have forgotten to ask. While not necessarily required, thank you letters can have a positive impact on the potential employer and are often valued by their recipients.

  • Include any details from your conversations.
  • Close with any additional thoughts or information.
  • End with a polite closing.
  • *Proofread your message: Take a few minutes to review your thank you notes for any spelling, grammar or syntax mistakes. A message thats free of errors shows youre professional and detail-oriented.

    Interview Thank You Letter Format

    Use our interview thank you letter format, separated into individual paragraphs, to help you structure the perfect letter today!

    1st Paragraph Open your letter by thanking your interviewer for taking time out of their busy schedules to discuss the available position at their company. Reference a personal connection you made with the interviewer and how it has increased your interest in the company and/or role.

    2nd Paragraph Use this section to expand upon the factors discussed in the interview which make you a strong candidate for the position. Explain how your educational background, the experience you gained in your previous role, and your noteworthy accomplishments will allow you to help the company reach its goals.

    3rd Paragraph If you werent able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didnt cover strongly enough.

    4th Paragraph Close the letter by restating your gratitude for the interviewers time, your anticipation of their response, and an invitation to contact you if any additional information regarding your application is required.

    The breakdown of an email looks something like below:

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    Write A Customized Detailed Thank

    Here is the word-for-word email I sent my future hiring manager:

    Hey Anum,

    Thank you again for talking with me Tuesday night, I really appreciate the advice and all your help. It was great to learn more about the Sidekick team and your experience at HubSpot.

    Working with such a scrappy, fast-paced team within a company I truly admire would be an incredible learning experience, and I would love the opportunity to prove I’m a great fit for the role.

    Attached is a how-to slide deck on SEO that I created for our at 451 Marketing. I’ve also attached my resume and a one-pager to illustrate why I want to work for HubSpot and how I align with the culture.

    Below are highlights of publications I’ve contributed to:


    I knew I wanted my post-interview follow up email to convey these elements:

  • Context and personality: I started jotting down notes after the interview to ensure that I could include some personal connection or common interest that would help Anum remember me among a pool of hundreds or even thousands of candidates.
  • Determination: I tried focusing on these main themes to demonstrate how badly I wanted the job:
  • Specific characteristics of the team that stood out to me
  • Elements of the position that appealed to me most
  • Values that I share with the company
  • For example, I emphasized the scrappy, fast-paced” nature of the team as an aspect that particularly excited me about this role.
  • Hustle: Finally, I needed to hustle. This brings me to the final step.
  • When Should I Send A Thank You Note

    Sample Thank You Letter After Interview Download Printable ...

    Its best to send a thank you note as soon as possible. For example, if youre writing to thank someone for their time during a meeting, you should send the note the same day, if possible. This shows the recipient youre enthusiastic about the topics discussed and youre ready to move on to next steps. It also keeps you on the recipients mind as they follow up on tasks or make decisions, which is especially important if youre sending a thank you note after a job interview.

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    And Last But Not Least

    Go home, put your feet up, and have a glass of wine or hot tea.

    The hardest job in the world is looking for a job.

    So congratulate yourself on a job well done today, and be kind to yourself while youre waiting for the results.

    If youve read this post, youre probably in the middle of the job search process! For more about successful job interviews, see my book Interview Like Yourself No, Really!

    Inc. contributing editor Jeff Haden says,

    Interviewing well is partly art but mostly skill and Jezra Kaye provides all the tools you need to ace the interview.

    Which Is Best Follow

    So, you might be asking, which option should I use? Which is best?

    In our collective opinion, we recommend an email first, and a letter second. The email is a surefire way to make sure you get seen and can efficiently convey your thoughts about the interview as well as your gratitude.

    The letter does this as well, but it really should mostly be used in the most formal of interviews. Think finance and law, not tech and service. However, we cant be there to judge every situation, so use your best judgment, think about the personality of the interviewer and the culture of the company, and pick the best option for you. One word of warning dont pick more than one. Just like giving a gift can seem like too much, an email and a letter can seem like you are kissing up and kind of begging for the job. Choose one option, do it well, and let it be.

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    Sound Appreciative And Excited

    The tone of every post-interview thank-you email should be appreciative and excited, Jensen said.

    Makes sense. A thank-you note that fails to properly convey the senders appreciation of the recipient is a pretty lousy one. So dont play it cool or hard to get: Thank the interviewer for taking the time to meet with you, and say you appreciated the conversation.

    Youll want some excitement to be evident in your tone of voice too. After all, youre interested in the role, and you had a great conversation with the interviewer. Make sure they can sense your enthusiasm. Your note shouldnt read like an overly formal robot wrote it, or like this is the third follow-up email you wrote that day.

    Be careful not to let your excitement veer into desperation though. Hiring managers dont want to see candidates begging for a job.

    Interview Thank You Letter Templates

    How to write a thank you note for an interview

    A strong thank you note ensures you will leave a good impression in the mind of the person who interviewed you. Luckily, weve made it easy for you to make a lasting impression with these free downloadable MS Word thank you notes. All you have to do is select the letter that matches the tone and style of your interview, customize it with your personal information, send it via email or post to the hiring manager, and wait for your job offer to arrive!

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    Additional Items To Include

    There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.

    Examples of additional items to include the following:

    • Hyperlinks to things that were discussed in the interview .
    • Attachments, such as work youve completed in the past .
    • A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
    • References, if you were asked to provide them.

    Sample Printed Thank You Note

    If you are using your computer to write, print, and send your thank you, write a one-page letter .

    Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank Yous After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.

    Use the formal business letter format like this:

    Your street address

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    Should I Also Send An Email Thank You Note

    Theres nothing wrong with saying thank you twice unless you bore or annoy the person youre thanking.

    So if youd like to send an email while your meeting is still fresh in your interviewers mind, do the thinking thats described above first. Then write 1 or 2 brief, positive comments that arent worded in the same way as your written note, and click send.

    Why Should You Write A Thank

    How To Write Thank You Letter Template After Interview ...

    There are a few reasons you should write thank-you letters after your job interviews.

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    Take this quizto skip straight to final interviews with Remote Friendly Tech Companies!

    The first is that writing one is polite. Its a great way to demonstrate that you appreciate the time someone has given you to converse with them. Thats not all: writing a thank-you note also helps you remind an interviewer of your name, even after your job interview has finished.

    These letters give you another opportunity to set yourself apart from other candidates. You can use them to show your character and to mention any points you feel the interviewer should be aware of.

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    Example Interview Thank You Email #:

    Hi Daniel,

    Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.

    Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.

    Dont hesitate to contact me in the meantime if you have any questions or concerns.

    Best regards, Biron Clark

    However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.

    How To Write A Thank You Email After Your Phone Interview

    The phone interview is one of the most important parts of the job interview process. To make yourself stand out to employers, you should send a thank you email after the phone interview to show your professionalism and politeness. Your thank you email should be brief and informative as you remind the interviewer why you’re the best fit for the position.

    In this article, we explain why a thank you email after a phone interview is important, how to send one and include a template and examples of effective thank you emails to help you write your own.

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    Final Stage Interview Thank You Email

    This is your last chance to make a good impression. Take time to write an email that conveys confidence, enthusiasm, and gratitude. Heres another example from Hubspot:

    “I wanted to drop you a final note to thank you for setting up such an interesting and engaging interview. I feel like I’ve learned so much about the culture from speaking to so many team members, and it was exciting to hear how enthusiastic the team is about .After my final conversation with , I’m more excited than ever about the position and discussing next steps. Please let me know if you have any other questions or next steps for me! Thanks so much.”

    Follow-up emails after an interview dont need to be long. Putting in a little effort goes a long way.

    Simplify Your Subject Line

    STOP Sending Thank You Letters After a Job Interview

    Resist the urge to get clever or wordy in your email subject line. Keep it straightforward and to the point.

    Manoske, career coach and co-author of The Job Search Manifesto, recommends people use the word appreciate throughout their email and that includes the subject line.

    Appreciated your time yesterday is an example of a subject line he suggests applicants use.

    Wendy Saccuzzo, a career coach, said subject lines like Following up, Thanks for the conversation and Thanks for the interview all work well for the occasion.

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    How To Write A Thank You Note

    When writing a thank you note, its crucial you make the most of your message by communicating the correct information. You should express gratitude and touch on relevant information critical to the relationship. For example, if youre sending a thank you letter after a job interview, you should highlight key skills that make you the best fit for the opportunity.

    After A Great Job Interview Write A Killer Thank You Note

    by Jezra on January 2, 2015

    You worked hard to shine in your job interview and now its time to shine after the interview is over, by sending a thoughtful thank you note. Below are two thank you note examples to use after a job interview. The first is a more friendly version and the second is a more business-like version.

    Yes, thank you notes are back in style! In a world where many people have great resumes and solid experience, theres nothing like a well-written, gracious thank you note to remind your interviewer of why he or she wants to hire you!

    The best thank you notes are short, sincere, and specific to each interview. So:

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    Should You Send An Email Acknowledging A Bad Job Interview

    Send this only if you are absolutely positive that you failed the interview. Often, we can be too self-critical as we look back at our performance in an interview.

    Apologizing for something that was NOT viewed as a failure by the employer can backfire, big time!

    However, if an interview scheduled for sixty minutes lasted only five minutes with no business emergency reason given for the shortened interview and no apology or request to reschedule, something was wrong.

    Or, the interviewer clearly lost interest and tuned you out, ending the interview with a chilly good bye. Then, you might have a failed interview.

    Before You Send Proofread Everything

    FREE 7+ Sample Thank You Letters After Interview in PDF

    Email templates are only as good as the effort you put into filling them out and proofreading them.

    Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.

    Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.

    If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.


    Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!

    So be careful, take your time with these sample emails, and make sure every single word makes sense.

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    Printed Thank You Notes

    A word-processed note printed by a computer printer is usually acceptable in most organizations today. Its also usually much more legible.

    Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

    See the sample printed and handwritten thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

    If Youre Writing A Pen

  • Did I format this note correctly? If its handwritten, can any average person read my handwriting?
  • Have I addressed the person Im thanking correctly? Am I spelling their name right?
  • Did I make my point in under five sentences?
  • Did I mention a specific topic, common interest, or question relevant to my discussion with this person?
  • Did I say thank you at some point in the note?
  • Did I sign the thank-you letter?
  • Did I proofread the note?
  • No really, is the writing flawless?
  • Have I addressed the envelope, purchased postage, and mailed the letter within 24-48 hours of the interview?
  • If you did all of these things, congratulations! You deserve to put your feet up and sip your favorite post-interview beverage .

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    General Tips For A Thank You After Interview Email

    Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

    Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

    Here are some general tips about what to include in your thank you after interview email:

    • Thank them for their time.
    • Highlight what you like about the job opportunity.
    • Highlight what you like about the company.
    • Recap your main skills and attributes.
    • Follow up on anything that you said that youd get back to them on.

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