How To Tailor Your Project Management Portfolio Based On The Opportunity
In addition to preparing your portfolio for the application process, youll want to tailor the contents based on whether the prospective opportunity is an interview, a new project pitch, or a raise or promotion.
The world has changed. Why hasn’t work? Transform your work with Smartsheet.
What Is A Work Portfolio
A professional portfolio is an excellent way to present your work to potential employers and display the skills that qualify you for a position. While not every employer and position requires a portfolio, a strong demonstration of your work can help distinguish you from other candidates depending on your industry. This article explains what a work portfolio is and how to build one.
How To Create A Marketing Portfolio: A Step
Creating a marketing portfolio takes considerable time and hands-on work, but its a smart investment in yourself and your career. If you take a digital marketing certification program or course, youll likely get help with building your portfolio. Otherwise, the following steps will walk you through how to build a marketing portfolio for the first time.
You May Like: What Should Females Wear To A Job Interview
Look Into The Camera Andnod
From time to time, look into the lenses of your camera. This the digital equivalent of keeping eye contact with your interviewers. Also, when they are talking to you, nod lightly, so they can see that you hear what they are saying. The rest of your interview should go just as an in-person interview would.
Why Is A Digital Portfolio Important
Digital portfolios provide recruiters with easy accessibility to candidates works during the screening process before and after the interview. A click on a link within a resume directs the recruiter to a webpage with the samples.
The interview stage itself can also be made more productive with digital portfolios, especially in todays era of virtuality. Imagine jumping on a video interview with all your hard copy samples ready, only to realise that you cannot show your interviewer your work at all.
An online portfolio allows hirers to instantly view samples on their end during the video interview. Even better, you get to share your screen via the telecommuting software and present your portfolio to the hirer as you speak about your work experience.
Recommended Reading: Interview Questions To Ask A Cfo
Introduce Yourself And Give An Overview
Start the presentation by introducing yourself, your role, and your specialization. Tell your interviewers what excites you the most about your job and what are your areas of expertise. Then prepare the interviewers for the presentation by breaking down how youâll structure it.
Finishthe introduction by talking about the projects in your portfolio. Share someinformation about the field and the project type, but do not go into detail yet!
How Do I Create An Online Portfolio For My Next Interview
If you have work samples scattered all over, it is time to put them all together into an online portfolio to secure your chance at an interview.
A portfolio holds samples of your past work, which can range from reports and proposals to writing and design projects. These can be submitted as part of your resume.
They may also be requested at the interview phase. In the past, a typical face-to-face interview would see a candidate carry into the room a physical file of such documents.
Today, the advent of the internet has given candidates a useful platform to design and organise their portfolio like online resumes with a kind of flexibility like never before.
Recommended Reading: Interview Questions For A Cfo
Using Public Speaking Techniques To Amplify Your Message And Engage Your Audience
In the last article, Crafting a compelling story for your on-site design portfolio presentation, we covered project selection, presentation outlines and how to wrap it all up in engaging story by using frameworks such as the Heros Journey. If you havent had a chance to read it, take a look.
Now for the final part presenting in-person. Your speech will be part written script, part improv. Here well cover presentation basics from where to sit, to how to end on a high note. One more thingthese days companies are shifting in-person portfolios to online conference calls. While the context is different, many of the same tips apply.
Preparing Your Portfolio For The Application Process
Reviewing your portfolio from your audiences perspective is a great first step to help you land your next opportunity. Now, youll want to prepare your portfolio for the application process. Here are some tips to keep in mind:
- Tell a story. If people wanted to read a list of accomplishments, they could consult your resume. Your portfolio should tell the story of your career as a project manager in a digestible format. Review the examples youve selected and the order of the presentation and double-check that it would make sense to a decision maker.
- Tailor the content in your portfolio to match the job description. For the most part, your portfolio will be a static document that doesnt change wildly from application to application. But, you will want to show a decision maker that you understand the job duties. Use your portfolio to showcase examples of skills that may be harder to represent in a single bullet on a resume
- Align your resume and portfolio for consistency. The two documents should not be copies of each other, but they should tell a consistent story.
- Are you listing the same set of experiences?
- If youre sharing metrics or statistics, do they match?
- Does the portfolio augment the information in your resume with useful details?
Don’t Miss: How To Prepare System Design Interview
Discussing Your Resume During The Interview
An Interview Portfolio Is What Exactly
An interview portfolio consists of six main parts: an introduction, a professional background summary, STAR behavioral examples, awards and recommendations, sample solution, and a closing page. While the content will be similar to whats on your resume, the portfolio takes it a step further to show and tell your skills with specific examples. Your goal is to get the hiring manager to visualize you solving problems for him.
Also Check: Interview Attire Womens
Structure For Case Studies
âPresent a succinct and robust case study. There are effective ways for you to present the main outcomes of your case studies. Leveraging data in an organized and objective manner will support you to present your portfolio seamlessly during your interview as well as gain a better understanding by your interviewers. This will make your presentation easy to follow through experience.
Pick Which Project You Loved The Most Not The One You Spent The Most Time On
Iâve noticed that new grads often start their presentations with elaborate projects, as though lengthy walls of text will impress the committee. Then, toward the end they show smaller-scoped projects that theyâre far more passionate about.
I recommend beginning your presentation with the projects that tap into your inner childâââtheyâre more authentic and playful. Theyâll also represent your design sensibilities more accurately, as well as express who you are through your work.
Recommended Reading: Questions To Ask The Cfo In An Interview
How To Use Your Portfolio In A Job Interview
Whether or not you use a portfolio depends on the type of position youre interviewing for.
If youre not sure whether to bring your portfolio to an interview, ask the employer. For an entry-level position or one that requires few technical skills, you probably wont need to bring your portfolio. But if you think your portfolio can convince the employer that youre qualified for the job, it doesnt hurt to ask if theyd be willing to see it.
- Be sure to tailor your portfolio to showcase the specific skills the employer is looking for.
- If your master portfolio is in hard copy, make copies of the items that apply to your interview and put them into a smaller binder to create a tailored mini portfolio.
- If you plan to leave your portfolio with the employer after an interview, be sure the binder you leave doesnt include any original versions of your work.
- If your master portfolio is digital, save your original, then make a copy of it and delete from the copy anything that isnt relevant to the position.
Presenting Your Content On A Silver Platter
Think about the last time you went out to a restaurant. What did you order? Where did you eat? If it was a high end restaurant the light , the ambiance, the music, and the way your dish was presented all played into a delectable experience at first bite.
Now think of the time you got a similar dish for takeout. Most likely it came in cheap, disposable packaging. The food might have come in different packets that you had to mix yourself. Same basic ingredients. Completely different experience.
The way you frame your presentation is the difference between fast food and fine dining.
You May Like: Questions To Ask Cfo During Interview
Tell A Compelling Story For Each Project
Designers should be great storytellers. And a good story, at its core, has a beginning, middle, and end. Often, I see people gloss over the beginning, spend way too much time in the middle, and completely ignore the end. To improve your storytelling, remember these points:
- The beginning is an integral part of the presentation. The interviewer has no context for the client, the problem, or even the industry that your project pertains. Without a problem, all of the work that has gone into the design is meaningless. Make an effort to help the interviewer understand the challenges you faced upfront.
- The middle is tricky. As designers, we love to do the real estate agent tour where we point out the logo in the top left, the navigation in the top right, and the footer at the bottom. There is nothing compelling about presenting what your audience can clearly see. Instead, point out where key features exist.
- Use the end to talk about difficult aspects of the project. Where did you really struggle? How did you overcome it? If your work is from a conceptual project that never got developed, talk about it. Were there business decisions that prevented the success of the project? This is an opportunity to have a preemptive answer for a question that is inevitably going to come up later: Can you describe a time that you struggled during a project, and how you overcame it?
Ux Leads And Recruiters Want Tohear About Your
- Role: What were yourresponsibilities in the project?
- Team: How and who youworked with?
- Design story: What ideas laybehind your design?
- Design decisions: How you translatedbusiness or user needs into your design?
- Way of thinking: Why you did what youdid during the project?
A case study is the best formatto present your work, as it provides wholesome answers to all these questions.Fortunately, a good UX portfolio is made up of case studies.
You May Like: System Design Interview Prep
How To Use Your Portfolio To Advocate For A Raise Or Promotion
You can also use your project management portfolio to advocate for a raise or promotion. Get in the habit of updating your portfolio after each successful project you deliver, and youll have a ready-made presentation to share with your supervisor when it comes time for performance reviews.
Keep in mind that your supervisor likely also needs to advocate for you with their superiors. Sharing the portfolio with them makes their job easyinstead of writing up a review from scratch, they can simply forward along the file with a sentence or two of added endorsements in their own words.
Keep in mind these dos and donts when using a project management portfolio to advocate for a raise or promotion:
How Do I Create An Online Portfolio
Creating an online portfolio is easy and, for the most part, free. Here is a quick guide!
1. Collate the strongest work samples
First, decide on the samples that effectively illustrate your capabilities. Recruiters want to see your best and not have to scroll a lengthy portfolio to find something that piques their interest. Think about the following:
Read Also: Top 10 Behavioral Questions
How To Build A Great Student Portfolio For Your First Interview
Many students dread putting together their portfolios, especially just after graduating. They feel that their lack of work experience is a roadblock. However, you do not need years worth of experience and hundreds of projects under your belt to create a great portfolio as a student!
In fact, you probably already have everything you need at your fingertips. In this article, we will show you what you should be looking out for, some general pitfalls, and how you can successfully build up your portfolio as a student to land you an interview, university position, or even that new job.
Include Your Professional Background
After the introduction, offer a brief look at your professional background. This should be a visual timeline of your education, training and career. Include the most critical accomplishments from each stage of your professional career to show the employer how you have progressed.
An effective and creative way to create this section is to include an infographic with a timeline of your career.
Also Check: Interview With Cfo
Choose A Format For Your Portfolio
Your portfolio can take many forms:
- Stored digitally
- Your own website
- Hard copy, such as pages in a binder, or a volume that you get professionally bound
If youre planning to give a copy of your digital portfolio to an employer, use a USB flash drive or a link to your website. Whatever form your portfolio takes, it should offer concrete examples that show the abilities and skills youve acquired in your career and life so far.
Pay close attention to the medium you choose, especially if the job you want requires you to be skilled in a specific medium. For example, if youre a web designer, you should build your portfolio online to show your skills. If the position involves public speaking, you could include a video or a link to a YouTube copy of a presentation you have given.
Every time you present yourself to an employer, you have a chance to show your skills. You want to convince them that hiring you will make their organization more effective. Make sure your portfolio makes the most of the opportunity.
How To Present Your Portfolio At A Software Design Job Interview
I recently had coffee with a young professional designer. She was lacking confidence after leaving her current position and needed a bit of encouragement. We talked for over two and a half hours about her portfolio, interview skills, and the industry in general.
While every person is different, I find myself giving young designers many of the same pieces of advice about interviewing for a software design position.
Recommended Reading: Questions To Ask Cfo In Interview