How To Record A Phone Interview

How To Record A Double

If you have a guest with a little technical know-how, you can pull off the “double-ender” and get high-quality audio no matter where in the world your guest is.

A double-ender is when both the interviewer and the interviewee record their audio onto their computer or phone. Afterward, each track is sent to the host for editing.

To pull this off, you and your guest need a Mac or PC, a microphone, and a program to record your audio file, like Audacity or GarageBand. The best part of recording this way is you can have unlimited guests. Once the interview is over, just have each guest send you their tracks so you can edit them all together.

Benefit #: Easier Transcription

Using a call recorder can help to create an accurate transcription. How so? Instead of you having to write down every single word and then sending your handwritten notes to a transcription company where a person would have to read your writing and even guess at certain phrases, a call recorder captures all audio as accurately as possible. A call recorder also allows the transcriptionist to re-listen to certain parts of the interview if needed. Having a recorded interview means that transcriptions can be at least 99% accurate , which means your name wont be tarnished by quoting something that might not be correct should you choose to not use a recording app.

Job Interviews Are Business Conversations

In a recruiting context, this is typically not a big deal candidates are usually briefed that a call or video chat may be recorded, and typically consent with no flare-ups. As were currently living through the audio revolution and 2020 is arguably the Year of Zoom, we generally know that conversations and interviews are being recorded. Still, however, we need to think about it differently than we have been.

You May Like: How To Make A Short Interview Video

Record A Podcast Remotely With Squadcast

SquadCast is probably the most popular remote recorder app on the market today. Like most of the apps and software mentioned here, there’s no setup or installation needed for hosts or guests. Audio is recorded locally while uploading progressively and backups are recorded in the cloud . Squadcast recently added video recording capabilities, too!

• Mac/PC Both
• Cost Tiered monthly payment. You can save on all of these tiers by paying yearly.
• $10
• $20
• $50

Pear Note Voice Recorder

Pear Note records video and audio, while allowing you to type out notes at the same time.

The audio, video and text is then linked together on a timeline so you can quickly find relevant points in the interview.

For example, if you click on a sentence within the conversation, you can also hear the audio that was spoken while reading your own notes.

This can be helpful if the audio or your notes are unclear or you havent been able to understand the context.

Recommended Reading: How To Ask For An Exit Interview

Key Points To Consider When Using Voice Recorder Apps

There are local legislative, ethical and privacy requirements to obtain consent before recording conversations with an app.

It is always important to ask permission from your expert prior to recording the conversation.

But, what do you do if an expert is reluctant to proceed?

Usually, this occurs if they are unclear why they are being recorded. I have only had one instance where an expert hesitated to consent.

With further probing, she didnt realise it was solely to ensure accuracy and the recording would be discarded after the article was written.

If you take the time to find out possible reasons for concern, it can help to continue with recording the interview.

I find it is useful to still take my own notes while recording the interview.

Typed or handwritten notes are an important backup to your recording and also allow you to note useful quotes during the interview.

Phone Interview Mishap #: Speaking Too Fast

While this phone interview mishap pertains mostly to interviewees, interviewers can also learn a thing or two from this section.

We mentioned earlier that interviews can be nerve-racking, and sometimes interviewees will speak too fast, too soft, or too loud. While there can definitely be worse things to happen in an interview, your tone and speaking speed can cause confusion to the interviewer as they might not know what youre trying to say, especially if youre talking too soft or fast. Speaking too loudly can be a bit off-putting and can even cause tension to the person interviewing.

How can you help to lessen this mishap? You can have a practice interview with a friend whos able to provide constructive criticism and you can even try to meditate or do a simple yoga exercise before your interview.

For interviewers, dont be afraid to ask your candidate to repeat his/her answers for clarity. You can even be encouraging in your response and questions which will help the interviewer to calm down. While interviews can be a formal process, if you play it cool, and let your interviewee know that this call is more of a get to know each other conversation that can also help to calm nerves.

You May Like: How To Prepare For Cyber Security Interview

Ask For The Appropriate Individual

If a receptionist does answer your call, ask for the appropriate individual after you introduce yourself. For example, ask for the interviewer using their first and last name. If the interviewer answers your call, use this step to ensure you are speaking with the correct individual. Here are two examples for each case:

Example:“Hello, I’m Gemma Rutherford, and I’m calling for a scheduled interview for the accounts payable clerical position. May I speak with Jackie Renshaw, please?”

Example:“Hi, this is Gemma Rutherford, and I’m calling for our scheduled phone interview today. Am I speaking with Jackie Renshaw?”

Rely On A Great Call Recorder For Better Phone Interviews

So now that youre convinced to use a for phone interviews, what recording app should you go with? Were glad you asked. We make one of the best apps on the market.

Why should you join the 25,000+ monthly subscribers who use our recording app?

• Free unlimited recording for both outgoing and incoming calls
• In-app translation service which allows you to easily convert audio to text
• Easy ability to share recordings with others via email, Dropbox, and more. You can also share transcripts just as easy

Still not convinced yet? Our call recorder app and services are trusted by hundreds of thousands of companies across a variety of industries including media, education, and legal. In fact, you can even read it for yourself from one of our customers:

I often conduct phone interviews. This is a simple utility without any frills or unnecessary features. Call, start recording, send my recording in to be transcribed. I save hours every day and the price is well worth the time saved. Thank you to app developers who are keeping it simple for us.

Read Also: What Is A One Way Interview

Ecamm Voice Recorder App

Ecamm is a voice recorder app that can record video conversations made from Skype calls.

Although it is only compatible with iOS devices, it is a great app to consider if you need to edit conversations for podcasts or video.

Ecamm also has a compatible call recorder that can be used for FaceTime conversations.

Chit Chat With The Interviewee To Test The System

Youll want to verify:

• They can hear you
• Audio and video look good
• Internet connection is stable

Advanced tip: Once a 2nd attendee is in the meeting, you have two viewing options, and the recording will be whatever you select:

Gallery view : Its nice to see both people, but it wont fit perfectly in a 16:9 aspect ratio when you publish. Youll get a black box above and below in the output.

Default output resolution is: 1280 x 720, which is large enough for HD!

Speaker view . Its nice to have a full view of the speaker. But you can only see the speaker and the process is automated on who shows . The system does a really good job, but its not perfect. One potential issue with this view is that it sucks up more bandwidth, so the default output resolution is 640 x 720 unless you enable HD .

My advice: Its personal preference. For my video interviews, I mostly used the gallery view and didnt worry about the black boxes above and below. I also like having the higher resolution video output.

Note: for resolution issues, you can check out real time statistics to see what zoom is using.

Recommended Reading: How To Send A Thank You For The Interview Email

How To Start A Phone Interview

Employers commonly use phone interviews as a way to screen job candidates to find out if they meet the job requirements. This method can be beneficial for finding and inviting only qualified candidates to attend additional in-person interviews. If you are anticipating a phone interview, the way you answer the call and start your conversation can impact the interview’s overall success. In this article, we discuss effective ways to answer the call and begin a phone interview, along with tips to start the conversation and increase your phone interview success.

Understand The Recording Process

Once youve made sure youre recording on the right side of the law, its time to consider the recording process. Obviously, your options here vary depending on the type of phone youre using, so were going to break this step into sections.

If youre in a rush, you could, of course, keep things simple. Regardless of the phone youre on, switching to speakerphone means you could use free basic recording software like Audacity. While fast and convenient, though, this way of doing things has its downsides. Most notably with transcription, youll soon find that the background noise you gain by doing things this way can get in the way of quality.

To avoid that, its worth delving deeper in the phone of your choosing. And were going to delve right in with you.

• Landline recordings

While smartphones are more typical for recording calls, landlines are still widely used within the business world. Call quality between two landlines will also be higher, and is actually ideal for recording it this is a possibility.

Recordings are entirely possible here, too. The most obvious option here would be a standalone recorder, and there are plenty of these on the market for less than £40. Failing that, something as simple as phoning 0872 100 3000 before your interview connects you to a company called Record Your Call who will take care of that recording for you.

• Android and iPhone recordings

You May Like: How To Do Hirevue Interview

The Importance Of Phone Interviews

Phone interviews can make or break your candidacy for a job. While they are a good means for an employer to save the time and costs required to interview candidates in person, they are by their very nature impersonal.

In some cases, you wont even be talking to a hiring managera human resources staffer or an administrative assistant may simply ask you a preset list of questions and record your answers for later review by their superior.

These types of interviews thus come with their own special challenges. For one thing, a phone interview is likely the first time youll speak directly with a representative from the employer, and you wont be able to rely upon body language to build rapport. And, unlike emailing back and forth, a phone interview offers no chance to re-read and re-formulate your thoughts.

How To Record A Call Or Conversation On An Iphone In 2021

Whether youre recording the voice of a loved one or conducting an interview, its easy to record phone conversations these days. In the past, recording phone calls required specialized equipment and adapters, but these days, it only takes a simple tap on your iPhone. Whether youre a tech pro or one of the not-so-tech-savvy types, were here to walk you through how to record conversations on iPhone.

You May Like: What To Expect In A Second Interview

Top 20 Phone Interview Questions And Best Answers

Are you prepared for a phone interview? What will the interviewer ask you? Before you interview in person with a hiring manager, you may be asked to take part in a brief phone screen interview.

If you’re interviewing for a freelance or remote position or for any job with a virtual hiring process, you may have a longer and more in-depth interview. In these cases, a telephone interview may be the only actual interview you’ll have.

Phone interviews are conducted just like in-person interviews. They are used by hiring managers and recruiters as a tool for screening candidates for employment.

Send The Details To The Interviewee

Zoom isnt sending the invitation to your interviewee. The invitation will come from your calendaring app.

In a Google calendar, you just invite them as a guest.

If youre having trouble setting up the calendar, just copy the meeting room ID and email it directly with a link to the Zoom join page.

Note: To get your meeting ID, go to meetings and look at the big blue number at the top.

Also Check: How To Crack Facebook Interview

Confirm The Details Of Your Interview

Before a phone interview can take place, make sure you confirm all the details of the interview with the organization. For instance, confirm the date and time that the interviewer plans to call you so you can be prepared ahead of time. Confirming the details of your phone interview also ensures that all professionals involved are aware of the schedule.

Get Prepared For Your Phone Interview

Even though you are not meeting in person, it can still be crucial to get prepared for the phone interview as you would an in-person interview. Research the company you applied to ahead of time, practice how you will greet the interviewer and how you will answer the interviewer’s questions, and keep your resume nearby during your interview for quick reference. Also, it’s a good idea to write down their name in your notes to keep as a reference throughout your interview.

Additionally, write down some questions that you plan to ask the interviewer during the phone call. For instance, write down any questions you have about job duties, required credentials or any other information you would like to know more about.

You May Like: How To Interview A Real Estate Agent

How To Record A Phone Interview Getting The Right Transcript

Whether youre hosting a phone interview for employment or information purposes, a decent transcript can be vital for ensuring youre able to keep track of what was said. This is critical considering that you may have multiple similar phone conversations throughout the same working day. If you dont take steps to prevent it, they could soon become blurred into one.

Thats where recording phone interviews comes in. By making sure you have a reliable copy of any phone interview you conduct, you can then turn to transcription services to create easy to review copies that can be revisited at any point. This, in turn, will help you to avoid forgetting vital points or failing to do something which youve promised a client. If youre hosting phone interviews for employment purposes, the right recording and transcript could even be the things that guarantee you find the right person for your team.

You could say, then, that getting both your recording and your transcript right is pretty vital to phone interview success. The question is, how exactly do you go about it? First things first, you need to take care of your recording.

Download A Call Recorder App

To record your iPhone conversations, youll need a call recording app, such as Rev Call Recorder. You have a long list of call recording app options to choose from, but all apps are not created equal. Were a little biased here, so we recommend Revs free call recorder, which offers unlimited call recordings, unlimited storage, and the ability to transcribe phone calls to text.

Once youve downloaded your call recording app, take a moment to verify your phone number and register the app. With your account established, youre ready to record incoming and outgoing phone calls.

You May Like: How To Dress For An Interview Male

Answer The Phone Call Personally

After scheduling your phone interview, it is important that you are prepared to answer the call yourself. For instance, let your family members or roommates know that you are anticipating a phone call to interview for a job. This ensures that everyone is aware of the importance of being away from the phone when the call comes.

Greet The Individual Who Answers The Call

First, greet the individual who answers your call. For instance, a receptionist may be the professional who you greet, and they need to know your purpose for calling and who you are contacting. Introduce yourself to the individual by stating your name and the reason you called. Likewise, the interviewer may answer the call personally. In this case, follow the same procedure of introducing yourself and your reason for calling.

Example:“Hi, I’m Gemma, and I’m calling for a scheduled phone interview for the accounts payable clerical position.”

Example:“Hello, this is Gemma, and I’m calling regarding our scheduled phone interview today.”

Read Also: What Should You Bring To An Interview