Sunday, June 23, 2024

How To Say Thank You Email After Interview

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Second/final Interview Thank You Email Example

How to Write a Thank You Email After the Interview & WOW Them!

After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.

Dear George

I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.

During this entire process, I have been nothing but extremely impressed with the team.

Wanted to reach out and tell you I appreciate what we’ve done together.

I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.

If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.

Thanks again, George!


Example Interview Thank You Email #:

Hi Daniel,

Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.

Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.

Dont hesitate to contact me in the meantime if you have any questions or concerns.

Best regards, Biron Clark

However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.

Editing Your Work: A Thank

I love to edit all sorts of writing, but I know this isnt true for everyone! Since editing can be a time-consuming step, here are two checklists you can use to make sure your email is flawless: one for real letters and one for emails. Dont worry, editing shouldnt take longer than five minutes, so youll still get that email out in time!

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Subject: Appreciated Your Time Today

Hi ,

Thanks for meeting with me today I appreciate you taking the time.

I really enjoyed our conversation, and was especially excited about what you shared about the companys new initiative for aligning the sales and marketing orgs. Its always great to chat with someone whos passionate about RevOps.

Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.


Do You Need To Send A Thank You Email After An Interview

40 Thank You Email After Interview Templates

Its recommended that you send a thank you email after each job interview you attend. Doing so shows the employer that you appreciate their time, and just as importantly, that youre still interested in the position. After attending an interview, the employer isnt sure that you still want this job .

So its important to write a thank you message and to reaffirm your interest in the position and tell them that youre eager to hear about the next steps. If you dont say this, they wont know!

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How To Format A Thank

It is vital to remember that youâre sending the thank-you email to a potential employer. Itâs good to personalize the email, but you want to avoid being overly casual. Below are some quick tips to ensure that your email is appropriate for the workplace.

  • No emojis
  • No foul language

Note of appreciation and personal touch

The first line of your email should thank the interviewer for taking time out of their day to speak with you. Make sure you express your gratitude for the opportunity to interview with them.

To personalize the email, try to reference a discussion from the interview. Did the interviewer share information about their personal life, other things going on in the company, or a specifically interesting subject discussed? Adding this quick reference to a topic during the interview helps the reader remember who you are, and it demonstrates that you were paying attention and engaged during the interview.

Recap of your qualifications and value-add

The next thing that your thank-you note should include is how you can provide value to the company. Identify a problem, pain point, or opportunity that you discussed, and reinforce how your experience can resolve the issue.

Note: This should focus on how you can provide value to them, not how they can provide value to you.

Sample Email : Formal

Dear Mr. Leung,

Thank you for meeting with me yesterday to discuss the Marketing Manager position you are trying to fill for XYZ Company. I really enjoyed our conversation, and believe my background in marketing communications and management makes me a strong match for this position.

Please dont hesitate to get in touch if you have any additional questions for me. Thank you again for the opportunity to speak yesterday, and I hope to hear from you soon.


Also Check: How To Send Thank You Letter After Interview

More Complex Thank You Email

Replace the text below with whatever terms are appropriate for you and your situation.

Subject: Thank you for the interview on

Dear :

Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .

As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you .

Best regards,

How To Write A Thank You Email After Your Phone Interview

How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

The phone interview is one of the most important parts of the job interview process. To make yourself stand out to employers, you should send a thank you email after the phone interview to show your professionalism and politeness. Your thank you email should be brief and informative as you remind the interviewer why you’re the best fit for the position.

In this article, we explain why a thank you email after a phone interview is important, how to send one and include a template and examples of effective thank you emails to help you write your own.

Read Also: How To Set Up An Interview

Reiterate Your Interest In A Specific Discussion Topic

In your next paragraph, reiterate your interest in a specific discussion topic or in a specific role within the organization. For example, if you had a conversation about working as a full-time employee while accepting contract work, be sure to express your interest in learning more. Additionally, if you discovered a common interest between you and the interviewer, restate your passion and eagerness to continue the conversation in the future. This can encourage and foster your professional relationships and increase the chances you’re invited to interview for a role within the company.

Send Separate Emails To Each Interviewer

If youre interviewed by several people, ask for their business cards at the conclusion of the interview so you’ll have the contact information for each thank-you email.

Then, send email messages to each person who interviewed you. Your messages should vary somewhat so that the recipients can’t compare notes later and feel as if they just got a chain email.

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Simple Thank You Email

This is a basic, simple thank you note.

Subject: Thank you for the interview on

Dear :

Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .

As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you .

Best regards,

Wrap It Up With More Appreciation

FREE 4+ Thank

Ending on a note of thanks shows that you genuinely did intend for the email to be taken as a show of gratitude in good faith following your remote interview.

Reiterate your thanks and then use a respectful sign off such as Sincerely or Warmest Regards followed by a comma and your name.


Again, I sincerely appreciate your time.

Thank you again for your time.

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Craft A Standout Subject Line

You want to make sure that your potential employer actually reads your follow up thank you note. Crafting the perfect subject line will help it catch their eye and ensure that they open your email.

Inboxes are especially full during the current pandemic. With most things being done digitally from a distance, it is more important than ever not to let your emails get lost in the crowd. Be sure to specify in your subject line your name, the job title you interviewed for, and the words thank you to help easily identify exactly what youve sent.

Examples: Thank You Accounts Payable Position, Thank You Media Manager Interviewee

How Soon To Send A Thank You Email After An Interview

Aim to send your post-interview thank you email the day after your job interview, between 12:00 pm and 3:00 pm. If your interview was on a Friday, then send your email the same day, in the evening instead of waiting a day. .

Always make sure the email is sent within 24 hours of your interview so that your conversation is still fresh in the interviewers mind.

If you decide to send your thank you note as a letter in the mail, you should still send it within one or two business days of your job interview. They wont receive it as soon, because the thank you letter needs to get delivered, but its best to send it soon after the interview so the employer receives your note relatively quickly.

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Address Concerns And Highlight Your Strengths

A thank-you note can also be a good place to address any concerns about your candidacy, which may be more crucial now if you’re applying to a role outside your traditional career path.

“If there was something they pulled apart or mentioned certain skills you may be lacking, this is your opportunity to reinforce what you’ve done to fill that gap, or relate to something else you did that shows your strengths,” Augustine says.

The beauty of a digital note is that you can also hyperlink to another source that adds more context about your skills. For example, if your interviewer wanted to know more about a previous video campaign you worked on, you can easily send them a link to the published piece so they can see your work themselves.

Ultimately, you want to thank your interviewer for taking time to meet with you, show them you’ve taken away something from your discussion and provide new information that will move your candidacy to the next step.

“The best notes we’ve seen are ones where it’s clear they put thought into what they learned about us during the interview process,” Augustine says. “They thought about something we said to them that prompted them to tell us more about their experience that hadn’t come up in previous conversation. It shows they’re taking the process seriously and connecting the dots.”

Things To Avoid When Following Up

Thank You Email After Phone Interview – Get To The Next Round Using This #1 Template (in 2020)

At the same time, there are also a few things you should avoid:

  • Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
  • Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
  • Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
  • Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”

Read Also: How To Interview For An Executive Assistant Position

Why Write A Thank You Email

It is the easiest way to leave a positive impression on the interviewer after the interview ends.

Writing this email is an act of courtesy thanking them for their time, and shows your sincerity in applying for the role.

They also act as an opportunity to clarify any remaining questions you might have forgotten to ask during the interview, or to repeat something you think the interviewer might have missed.

Summarize The Interviews Highlights

When it comes to the actual body content of the email, in addition to thanking the interviewer, you want to focus on referencing two or three high points from the interview.

Mine your conversation for highlights by reflecting on these questions:

  • Did the interviewer make an interesting point?
  • Did something you discussed excite you?
  • Did you learn something new about the role or company?
  • Do you two have something interesting in common?

In your email, say you enjoyed learning about X. Or that you appreciate that the hiring manager shared Y. Or, when you heard them say Z, you became even more interested in the role.

Giving a couple quick highlights demonstrates you were an active, attentive participant in the conversation.

Read Also: How To Research A Company For An Interview

Benefits Of Sending A Great Thank You Email

Sending a thank you email can be the tie-breaker between you and another candidate. It shows employers that you care about their job and are interested in what you discussed in the interview.

Employers never want to hire you if you dont seem to want the job and show that youre excited about the work youll be doing. Their fear is that even if youre qualified, youll lack motivation and may get bored and leave soon after being hired.

Sending a thank you email can be the tie-breaker between you and another candidate.

This is a significant fear for employers because it costs a lot of money and resources to hire and train someone. Sending an email to thank them and reaffirm that youre still interested will remove any doubt they have about you wanting the job. That can go a long way toward getting you hired.

Thanking them after the interview also shows that you dont take things for granted and are grateful overall. This suggests that youre polite, easy to work with, and will have a positive impact on the company culture.

Hiring managers care a lot about the character and personality of who they bring onto their team. Sometimes its as important as your job-related skills.

Conclude With A Valediction

40 Thank You Email After Interview Templates

As with any other professional correspondence, you’ll need to finish your email with an appropriate closing. Much like the greeting, the formality of your signoff will depend on your relationship with the recipient and should match it in tone:

  • Informal: See you at the sales meeting,
  • Formal: Sincerely,

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Recap Of Your Qualifications

Next, provide a short recap of your experience and background. The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this section should be brief. Connect your qualifications to the position and its unique requirements to express why you are such a strong candidate for the job. For example, you can write, My social media and search engine marketing expertise would make me an excellent candidate for this marketing role.

Be Your Best Self On Paper

Your cover letter and resume were all about representing the best version of your professional self, and this thank-you note should be no different. Dont resort to overly familiar language just because youve met someone in person, but also dont suddenly become cold and dispassionate. Keep the same tone you would in any other email to the recruiter or hiring manager, and if theres a place to remind them of your passion for the role, go for it!

The only thing you should avoid in a thank-you is trying to sell yourself once again. Youre writing this note to show you appreciate someones time, not to tell them youre awesome. Remember that.

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Provide Your Contact Details For Future Communication

Finally, as you close your thank you email, be sure to include your contact information under your full name. For instance, include your phone number, email address and your professional website if you have one. Providing additional methods for the company to reach you can encourage future communications and may even lead to a position within the company.

Read more:Guide to Thank You Notes

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