Follow Up After Every Interview
Whether it’s your first interview or your fifth, always follow up with at least an email to say thank you, recap the meeting, express your enthusiasm for the job, and demonstrate confidence that you’re a good fit. Even if you end up not being the right match for the position, the interviewers and hiring managers will remember how professional you were and might reach back out about a different position when the time is right. Set yourself up for success with good follow-up skills to land your dream job!
Not making it past the interview and onto the job of your dreams? Our expert interview coaches can help!
Your Thank You: To Hand Write Or To Email
This is the first, and truthfully, the most difficult question to answer, even for managers. Some feel that handwritten notes have gone the way of the horse and carriage while others feel that its an essential way to prove youre thoughtful and dedicated. While any thank you note is a positive gesture, a handwritten note almost always will put you one step ahead of the competition. But thats not to say a thank you email doesnt do the trick, too, especially in a tight hiring schedule when a mailed note may arrive too late. We recommend a hybrid method: do both.
Send an email within 24 hours . Most likely, your interviewer is quite busy and will appreciate reading a quick email. Aim to drop a formal note into the mail the same day as well. With that being said, if you have bad penmanship: Just. Send. It. In. An. Email.
Tips For Writing A Job Rejection Email
Hiring managers can use these tips to write more empathetic rejection emails:
Send them right away. As soon as you make your hiring decision, send out your rejection emails. This gives candidates the opportunity to focus their attention on other job prospects sooner.
Proofread your writing. While this is a low-stakes email to send, you still are representing your company. Ensuring you’re using proper language and grammar shows candidates that you’re a professional organization.
Consider other roles. If you find you really like a candidate during the interview but they aren’t right for your particular role, think about what other job openings your company might have. You may be able to offer them an interview for a different role that better aligns with their skills and experiences.
Be responsive to candidates. In order to grow as professionals, some candidates might ask for additional feedback. Responding to such messages with constructive feedback can help a candidate develop their skill set and see your company favourably.
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It Helps You Stand Out
The fact that you got the interview shows that you made it further than most other applicants. For any job position especially a coveted one with a good company there are usually dozens, hundreds, or even thousands of applicants.
Most applications and resumes get thrown out pretty quickly. Thats the harsh reality when a job is in demand, recruiters just cant give everyone a chance.
Nevertheless, youre probably not the only applicant who they are interviewing, either. If it was a phone interview or an interview over Zoom or Skype, the likelihood that there are other interviewees goes up.
After all, its not that hard to schedule phone or Zoom interviews back to back.
A follow-up email gives you a chance to stand out and make yourself look better.
You might think that everyone is sending a follow-up email, but thats not true! In fact, 57 percent more than half of interviewees do not send any thank you note after an interview.
After all, you can never go wrong with a Thank You note!
Sample Interview Thank You Email/letter #:
Hello < Interviewers Name> ,
Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.
The information you shared about < Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.
Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.
Thank you again.
< Your First and Last Name>
This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.
Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.
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Approach To Writing The Follow
You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.
Steps to writing your own email:
Poor Hygiene And Personal Appearance
It should go without saying that you should always have good hygiene in a professional environment. No employee wants a smelly co-worker, and recruiters feel the same. According to a 2017 Recruiter Nation report, more than half of recruiters would disqualify a job candidate because of bad hygiene.
Make sure you are clean, polished-looking, and dressed appropriately for the position you are applying for. If you are unsure, err on the side of professional dress more than casual.
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What Is A Thank
A subject line is the information you type into the subject field of a message of thanks before emailing the hiring agent who interviewed you for a job. While the subject line only includes a few words, developing it is a key step for interviewees due to several reasons, including:
- The hiring agent sees it first. The subject line is the first section that hiring managers see of your thank-you email, and they can see it before opening your message. If you made a good impression in your interview, seeing the subject line can be an effective reminder that communicates your professionalism and enthusiasm to the recruiter even if he or she is too busy to read your message immediately.
- It can help you stand out from the crowd. Interviewers often have full inboxes with messages from job seekers, company emails, and messages from mailing lists. Consequently, its easy for a recruiter to miss an email in the inbox clutter. A great subject line can differentiate your thank-you email from other messages and motivate the recipient to read it quickly.
- It can help you to build a relationship. An engaging subject line in a timely thank-you email can build rapport with the interviewer by capturing his or her attention, starting a conversation, and further solidifying the good impression you made at the interview.
How To Write A Post
Writing a short, professional thank-you email after an interview can have a strong impact on the success of any job search. It’s a small note that takes only minutes to write. And can separate you from other candidates, encourage progressing to the next steps of the process, and build a professional network.
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Sample Thank You Email Template #2
Thank you for meeting with me at your office this afternoon.
I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.
seems like an interesting place to work with the many exciting projects youre working on.
I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.
I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.
If you have any further questions or need anything else to move the process forward please let me know.
Template For A Thank You Email After A Job Interview
An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.
Subject Line: Thank you from ] ]
Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist ] as the new ].
After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.
I am particularly excited about ]
You mentioned that the decision on this position will be made in ]. In the meantime, if there is any additional information you need from me please let me know and Ill get it over to you!
Again, I appreciate the chance to interview with ] and am grateful for the time you spent with me.
There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, youll be perfecting your interview follow-up and hearing back after more interviews. Ill wish you luck with your next interview, because I know youve got the thank you email covered.
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Following Up When You Haven’t Heard Back
The key to a great follow up is being politely persistent without being overbearing.
First, check back to see if the hiring team gave you a timeline. If the recruiter said, we’ll get back to you in a couple of weeks, don’t send a follow up one week later. Respect the timeline, but don’t be afraid to follow up right when it ends.
Set a reminder in your phone or calendar for two weeks!
If you didn’t get a clear timeline, my rule of thumb is to follow up every five business days.
Austin’s Five Day Follow Up
My rule of thumb is to follow up every 5 business days when you haven’t heard back and haven’t been given a timeline.
Here’s a quick email template you can use:
I hope you are having a great week!
I wanted to reach out and express my continued interest for the role. I know this is a busy time and I completely understand that there is a lot going into this decision.
If there’s anything else I can do or provide that would be helpful, please let me know!
Final Tips For Following Up
Make sure to end each interview by asking when you can expect to hear back from them.
Itll save you some stress and youll know whether its time to follow up or not. Sometimes its normal to wait 1-2 weeks for a response after your interview. Maybe you were the first person they spoke with and they have many interviews scheduled.
If you have more interviews coming up and dont want to leave anything to chance, Ive created a new guide where you can copy my exact step-by-step method for getting job offers. You can get more details here.
To read the original article, click here.
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Reiterating Interest In The Job And Company And What You Bring To The Table
After thanking the interviewer, express your excitement for learning about the role and company. Reiterate your interest in the job. An interview is a time for the company to see if you are a good fit for the role, but you should also be attentive to learning if you think the company and role is a good fit for you. Not sending a thank you email could be interpreted as a lack of interest in the role. Its also important to align yourself with the companys mission, values, and culture.
It was a pleasure learning more about the role and company. I love the companys dedication to uplifting the homeless community in Los Angeles, a mission that is close to my heart as I volunteer at the homeless shelter twice a week.
Emphasize what you bring to the table. This is crucial. Now that you have interviewed and have additional context on the role and what they are seeking, you can specifically address how you are a great fit for the role. If they are struggling with sales, discuss your experience with winning sales. If the Marketing Director is struggling to keep up with her workload because of lack of support, discuss your experience with assisting high-level managers and executives.
Let Them Know You’ll Keep Their Resume On File
When writing your job rejection email, let the candidate know you can keep their resume on file. This shows that you value their work and may consider them for future opportunities. Perhaps this candidate may not be the best fit for the specific role you are currently hiring for, but in the future, they might be a great choice.
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Group Interview Invitation Email
Coordinating a group interview can be somewhat of a scheduling nightmare, but it can show how candidates interact with their peers and potential teammates. To simplify the process, use a scheduling tool such as or Doodle to allow candidates to select the times that work best for them. You will be able to see a clear breakdown of the groups availability, reducing the number of moving parts and possibility of scheduling errors.
Use the following template to send a group interview invitation.
Subject Line: : Group Interview Invitation
Thank you for applying to the position at . After reviewing your application materials, we are pleased to move forward with the interview process.
We would like to invite you to an interview at our office. You will interview as a part of a group with other applicants. The interview will last no more than .
To help us schedule the interview, please select your availability from this calendar link: .
From there, I will coordinate between the other candidates and the hiring team to confirm a time that works for all involved. You will receive an email with a calendar link to confirm the interview.
To help you prepare, here is some information about the interview and .
You will be meeting with:
Length of interview:
During the interview you will be asked to complete several exercises with the other candidates.
Our office location:
Were close to .
Our office dress code:
Who To Write A Thank
In general, itâs a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you donât already have their contact info, request it from your main point of contact throughout the hiring process , explaining that youâd like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CCâd.
If you spoke to many different people â say, you presented to a room of 10 or more â itâs probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CCâd.
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Interviews Can Be Nerve
- Some of the most common mistakes job candidates make are not following up, following up too much and arriving late to the interview.
- Hiring managers mess up by not remaining objective, allowing social media to influence their decisions or talking too much.
- If you do mess up, the best thing you can do is acknowledge it quickly and rectify your mistake.
The interview is the toughest part of the job application process it can be nerve-wracking and intense, and it’s often difficult to prepare for. Mistakes are easy to make when you’re nervous, and the unfortunate truth is that sometimes one mistake is enough to take you out of the running.
It’s not just job candidates under pressure, either. Interviewers are just as prone to making pressure-induced mistakes.
Business News Daily spoke to hiring experts to learn the most common mistakes job candidates and interviewers make during the interviewing process, as well as how you can recover if you do slip up.