What Is The Preferred Method Of Sending A Thank
Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”
On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.
“I prefer handwritten notes,” said Rachel Sutherland, founder of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”
If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.
“The content of the message is more important than the method of delivery, be it email or a handwritten note,” said Beverly Friedmann, content manager at MyFoodSubscriptions. “That said, a handwritten card is certainly a nice gesture that you don’t typically see these days.”
Second/final Interview Thank You Email Example
After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.
Dear George
I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.
During this entire process, I have been nothing but extremely impressed with the team.
Wanted to reach out and tell you I appreciate what we’ve done together.
I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.
If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.
Thanks again, George!
Patrick
This Job Would Be So Good For Me Because
This is a trap thats easy to fall into. You want to talk about all of the ways that the role would positively impact your life.
Heres the brutal truth: prospective employers dont care. It might seem selfish or cold-hearted, but they want to know about how youll add value to their companyas opposed to how they can benefit you.
Resist the urge to rant and rave about all of the reasons that job would improve your life, and place the majority of your emphasis on what you bring to the table and how that contributes to any company goals.
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Subject Lines For Thank You Email After Interview
Use any of the following subject lines when sending your professional thank you email, whether to a recruiter, hiring manager, or other company representative.
- Thank you for your time
- Thanks for your time
- Thank you for your time on < day>
- Following up on our conversation
- A follow-up
- Thank you for meeting with me!
- I enjoyed our meeting
If you follow the advice above, youll have a great thank you email or letter to help you stand out and land the job!
And finally, if you thank the employer but dont receive feedback after a week, read this guide on how to follow up for feedback after your interview.
When And How To Follow Up After An Interview
One of the questions you should ask during a job interview is What is the next step in your hiring process? This gives you an idea of when you will hear back from the company.
Its important to respect the job hiring process that recruiters go through. If the person that interviewed you told you that a decision will be made by next Wednesday, dont contact them before this apart from your thank you note.
You may be really interested in the position, and you want to try to persuade the company that you are the right person for the job. But dont. It runs the risk of a recruiter perceiving you as a bad listener or disrespectful of other peoples time.
However, lets say that the recruiter said you could expect to hear back by Wednesday, and its now Wednesday afternoon. Well, in that case, its time to act. There is nothing wrong with sending a short interview follow-up note to see if the company has made a decision.
Example of What Should an Interview Follow-up Email Say
Dear ,
I hope all is well with you. I am just following up to see if you have come to a decision regarding the position . If not, could you please let me know when a decision might be made?
Thank you kindly, and please let me know if you require further information regarding my qualifications.
Sincerely,
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The Bottom Line On Interview Thank You Emails
Many think that thank-you notes are trivial, but thank-you notes, done well, are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Dos and Donts, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.
Reiterating Interest In The Job And Company And What You Bring To The Table
After thanking the interviewer, express your excitement for learning about the role and company. Reiterate your interest in the job. An interview is a time for the company to see if you are a good fit for the role, but you should also be attentive to learning if you think the company and role is a good fit for you. Not sending a thank you email could be interpreted as a lack of interest in the role. Its also important to align yourself with the companys mission, values, and culture.
Example:
It was a pleasure learning more about the role and company. I love the companys dedication to uplifting the homeless community in Los Angeles, a mission that is close to my heart as I volunteer at the homeless shelter twice a week.
Emphasize what you bring to the table. This is crucial. Now that you have interviewed and have additional context on the role and what they are seeking, you can specifically address how you are a great fit for the role. If they are struggling with sales, discuss your experience with winning sales. If the Marketing Director is struggling to keep up with her workload because of lack of support, discuss your experience with assisting high-level managers and executives.
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When To Send Your Thank
It’s best to send your thank-you email message within the first 24 hours of your first interview being complete. Even if that means you took your interview on a Friday.
Presume the interview took place at 3pm on a Friday. Send an interview thank you note immediately after the interview.
The hiring manager might have more interviews to perform. Regardless, they’ll see your email and it can help to show enthusiasm and excitement for the job opportunity.
Sample Thank You Email Template #2
Hi Kevin,
Thank you for meeting with me at your office this afternoon.
I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.
seems like an interesting place to work with the many exciting projects youre working on.
I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.
I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.
If you have any further questions or need anything else to move the process forward please let me know.
Regards,
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Why Is A Thank You Email After A Phone Interview Important
A thank you email serves as a professional thank you note to an interviewer that expresses your gratitude for the phone interview. Sending a thank you email after you’ve finished your interview helps hiring managers remember who you are and shows your politeness and professionalism. Taking the time to write an email expresses your dedication to the role and can help you stand out among other candidates.
Carefully Proofread Your Message
Making sure your email is free of typos and grammatical errors are of utmost importance as this showcases your work and suitability for the position. Proofreading your message is the easiest way to ensure you are properly presenting yourself. You can install a proofreading extension on your computer or have a friend read over the email to check for errors.
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Begin With A Strong Subject Line
Good subject lines are concise and convey appreciation for your interviewers time.
Here are some optimal interview follow-up email example subject lines:
-
Thanks so much for your time!
-
It was wonderful speaking with you!
-
Many thanks for the opportunity
-
In gratitude
-
In gratitude for your valuable time and advice
-
Follow up regarding
You can also personalize the subject line even more so it stands out in the hiring managers inbox. Include your name, the position you interviewed for and the date. For example, Jordayn Lemieux, Product Owner Interview 28/7. Another option is to reply to a current email thread, which may already contain all of your information and credentials.
What To Expect From A Second Interview
When you are invited back for a second interview, you are likely one of the top contenders for the job. Usually, only a select few candidates are called in for the second round of meetings, and the interview will reflect that higher level of expectations.
Make sure to prepare and dress appropriately, as this is your chance to clinch the job.
During your second interview, youll be discussing things more in-depth than in the first interview. You might meet other members of the team, or talk in more technical terms about what the position entails.
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Why Send A Thank You After Interview Email
While its not required, its highly recommended to send a thank you after interview email to reinforce your interest in the opportunity, highlight your strengthsPersonal BrandOur personal brand is what people see as our identity, who they see us as and what qualities and things they associate with us. It reveals, and follow up on anything from the interviewInterview Tips How to Interview WellThis guide will give you a list of the top 10 interview tips, based on decades of firsthand experience from the CFI team interviewing hundreds. Its recommended to send the email within a few hours of the interview, as hiring managers often make their decisions very quickly and you want to keep their impression of you as high as possible.
How To Follow Up If You Haven’t Heard Back After Your Interview
When it comes to getting the result you want , persistence is key.
Sending a post-interview thank you email is always a must, but your work doesn’t end there.
Hiring teams are busy they’re interviewing other candidates, they’re corralling colleagues for feedback, and their still doing their jobs! Sometimes things fall through the cracks. While it’s not ideal, we’re all human and it happens.
If you want to boost your chances, you need to follow up.
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How To Write An Interview Thank You Email/note
Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.
Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!
As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!
Short Thank You Note After A First Interview
Subject: Thanks for the interview
Hello Henry,
Thank you for the interview on Tuesday afternoon for the senior sales representative position. I enjoyed meeting you in person, and I appreciate you sharing details about the company’s exciting goals for the upcoming year. I think my sales experience in the software industry gives me the tools to contributeeffectivelyto the mission we discussed, and I look forward to hearing from you next week.
Best regards,
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Expand On Any Discussions You Had In The Interview
You can use this next section as a chance to expand on anything you previously discussed in the interview. You can share any resources you found regarding a topic you mentioned or you can readdress a question from the interview and give more details if you were unsatisfied with your answer in the interview. If there were any topics you were unable to mention in the interview, but you believe they may help you stand out, you can mention that in your email as well. 
Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
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What Is A Thank You Email
A thank you email is a message you send to an interviewer, hiring manager or prospective employer to thank them for interviewing you as a potential candidate. After a job interview, you can send an email to the person who interviewed you to thank them for their time, point out some talking points from the conversation you found insightful, and emphasize how you are the right candidate for the job based on those specific examples. An effective thank-you email shows respect and gratitude to the recipient and refers back to the interview discussion in a meaningful way.
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What Is The Purpose Of A Thank
A follow-up email after a phone interview is more than just a courtesy its an important way to make sure youre getting noticed for the right reasons. A thank-you email gives you a way to follow-up with a recruiter and to make an additional sales pitch for yourself.
Your thank-you email can include a few sentences highlighting why youre a great fit for the role and referencing any talents you highlighted in your previous conversation.
Its also an opportunity to circle back to anything you wish you could have mentioned in your interview. Mention something valuable or interesting you learned about them that makes you want to work there.
Perhaps you are aware of their upcoming plans and have the technical skills to help. Or, maybe you simply want to revisit a previous interview question, whether you forgot to mention something or meant to reply differently.
Most experts recommend sending a thank-you email within 24 hours of completing your interview. Send individual emails to every person who interviewed you and make sure each is customized to the recipient and the company.
Thank-you emails that look like you cut and pasted the same text will hurt, not help, your application.
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