Tuesday, April 16, 2024

How To Send A Thank You Email For An Interview

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Tips For Writing An Interview Thank

How to Write a Thank You Email After an Interview (+ a Template!)

Here are additional tips for writing a strong thank-you email after a job interview and what to include:

  • Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
  • Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
  • Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.

Information To Include In Your Thank You Email

The point of your post-grad school interview email is to thank the interviewer.

A generic thank you email is inauthentic and wont cut it, here. Grad school interviewers will often interview several candidates in a small period of time. You must insert unique identifiers thatll make your interview memorable.

In addition to the notes that you took post-interview, consider adding the following notes to your grad school interview thank you email.

  • Elaborate on why you are thankful for the interview
  • Show appreciation for the interviewers time
  • Restate your interest in their grad school program
  • Give one fact about why you would make a good candidate

Youre well on your way to writing a thank you email. Review the samples below to guide your writing process.

Send Separate Emails To Each Interviewer

If youre interviewed by several people, ask for their business cards at the conclusion of the interview so you’ll have the contact information for each thank-you email.

Then, send email messages to each person who interviewed you. Your messages should vary somewhat so that the recipients can’t compare notes later and feel as if they just got a chain email.

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Template For A Thank You Email After A Job Interview

An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.

Subject Line: Thank you from ] ]

Dear ],

Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist ] as the new ].

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about ]

You mentioned that the decision on this position will be made in ]. In the meantime, if there is any additional information you need from me please let me know and Ill get it over to you!

Again, I appreciate the chance to interview with ] and am grateful for the time you spent with me.


There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, youll be perfecting your interview follow-up and hearing back after more interviews. Ill wish you luck with your next interview, because I know youve got the thank you email covered.

Do You Need To Send A Thank You Email After An Interview

Sample Thank You Letter After Job Interview : Interview ...

Its recommended that you send a thank you email after each job interview you attend. Doing so shows the employer that you appreciate their time, and just as importantly, that youre still interested in the position. After attending an interview, the employer isnt sure that you still want this job .

So its important to write a thank you message and to reaffirm your interest in the position and tell them that youre eager to hear about the next steps. If you dont say this, they wont know!

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Restate Your Interest And Qualifications

Here you can outline your qualifications and how they match up to the position you’re interviewing for. You should show your genuine interest in joining their organization by stating your excitement over the possibility of working with them. The hiring manager wants to be sure you are the right fit for their company and this position.

Keep Your Thank You Note Formal

The best strategy is to use formal business language and proofread very carefully! Remember, this message shows employers the quality of your work and is an example of your work..

Demonstrate the high quality of your work in your email. Avoid using informal language, typos, and strange formatting. Avoid the use of emoticons and no texting language .

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Yes You Should Send A Thank You Email

You might be thinking: Why do I need to send a thank-you email in the first place? After all, wasnt the hiring managers opinion of me solidified in the interview? What possible difference would an email make now?

If you interviewed for a sales or customer success position, a follow-up thank-you email is not a step you can afford to skip. Neglecting to send it may signal a lack of initiative and communicativeness that hiring managers look for in customer-facing roles.

With sales, you want follow through, you want to evaluate their forms of communication, because it gives you some indication of how that candidate will be at your company in the role, Stephen Jensen, director of mid market at KeepTruckin, told Built In. You want to see those built-in best behaviors.

In most other cases, the post-interview thank-you email probably isnt going to make or break your chances of getting the job. Its more of a nice-to-have. But you should probably send one anyway.

Its never a bad thing, Jensen added.

Kirsten Nelson, a career coach, said the post-interview thank-you email is a chance to further demonstrate your interest in the role.

While sending one might not cinch the job for you, if you dont send one, the hiring manager may notice and doubt your enthusiasm for the position.

Theres an additional upside to sending a thank-you email: These emails help candidates stay top of mind, even after the interview process is over.

What To Say In Your Thank

How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

What you say and how you say it are even more important than the manner in which you send it. A standard thank-you note should accomplish several things:

  • Thank the person for the opportunity to interview with the company.
  • Plug your skills: “The job is a good fit for me because of XYZ and my past experience in XYZ.”
  • Finally, recap some of the conversational highlights.

Interviewers have short memories. A thank-you note is your final chance to make yourself stand apart from all of the others who want the same position.

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Sample Grad School Interview Thank You Email #2

Dear Dr. Scheibel,

I wanted to thank you for generously considering me for the Masters of Biology program at MIT. I know that you have a busy schedule, and I appreciate your time interviewing me and sharing some of what makes MIT unique.

The interview with you shed some light on what I can expect in the program. I especially like how MIT has biology research labs on-site and opportunities for internships. I believe that my background in working in a biomedical research lab for the past two years has prepared me for the next step in my career, which is obtaining my graduate degree to study microbial diseases.

Again, thank you for your consideration, and I look forward to hearing from you on your final decision.


Again, the sample grad school thank you email opens with a thank you. The opening also acknowledges that the interviewer has a busy schedule and is doing you a favor by taking the time to interview you. The email further mentions a specific program detail that the interviewee likes and why. The letter ends with why they would be a good candidate and thanking the interviewer. The call to action motivates the interviewer to maintain contact with the writer.

Let Them Know That You Will Follow Up

Hopefully your interviewer will have provided you with a rough idea about when you should expect to hear from them by, so you can end your thank you note by letting them know that you will follow up again if you havent heard from them by that date. This will demonstrate your genuine interest and commitment to the role.

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Show That Youre Appreciative

After your greeting, its always best to start with an expression of gratitude. Thank your interviewer for taking the time to meet with you, and for considering you for the position. Remember to be genuine and include the specific job title, as employers or hiring managers may be assessing applicants for multiple positions at once.

And, if you have anything else you want to thank your interviewer for, you can do that here too.

Internal Interview Thank You Email Example

40 Thank You Email After Interview Templates

Following a template like the one above simplifies the process while still delivering a direct and cordial response. Review this example internal interview thank you email example using the provided template to see the structure in practice.

Subject: Thank you for meeting with me

Dear Henry,

Thank you for taking the time out of your day to meet with me about the junior manager position. I enjoyed speaking with you about the opportunity.

As you know, I have 10 years of experience in the manufacturing industry, with specific skills in organization, communication and analytics. I’m prepared for the challenge the junior manager position would provide and would relish in this new opportunity.

I’ve been a loyal employee of Hamilton Manufacturing for five years. I truly feel at home here. The inclusive company culture, hands-on leadership style and organizational drive for improvement make this an incredible place to work and continue to grow as a manufacturing engineer and, potentially, as a manager.

Let me know if you need any other information from me to help you make a decision about the position. I look forward to speaking with you again soon.


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Share Your Gratitude With Specifics

Although you likely shared why you want to establish a relationship during your initial conversation, its helpful to reiterate your enthusiasm. This shows the recipient youre serious about developing a working relationship and want to continue communication.

Example:We are thrilled at the prospect of working more with you all on projects in the future, and we hope to learn more about process efficiency from you as we grow.

Related: How To Express Gratitude in an Email

Second Interview Thank You Email

Questions Answered

Should I send a thank you email after my second interview?

What does a post interview thank you email show?

How to write a second interview thank you note?

Subject for thank you email

When to send a thank you note after an interview

Should you email or mail a thank you letter?

How long until you hear back after the second interview?

Your second interview wraps up. Now What?!

Should You Sit Around and Wait For Them To Get Back To You or Take Initiative and Send a Post Job Interview Thank You Email?

Since you know the overall nature of this article, I assume you picked the latter.

You made a very wise choice!

Sending a thank you email after a job interview is not only considered best practice but almost a necessity in todays work world.

The days of simply handing in a resume/job application before getting a call back are mostly gone.

Young professionals coming out of college and looking for their first job must differentiate themselves from more experienced candidates.

Learning how to write a thank you email for an interview can do exactly that.

A last-minute push for the job gives you a slight advantage over the competition and solidifies your interest in the role.

The extra step of creating a thank you email helps potential employers remember your name for the right reasons.

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Best Thank You Email Samples After An Interview

Below, youll find four good sample thank-you emails. These can also be sent as a typed or handwritten note if you prefer.

Later in the article, Ill cover the pros and cons of sending this via email versus a handwritten thank you letter/note. So if youre not sure which to send, make sure to read until the end.

For now, just know that you can use these sample thank you emails in both cases.

The Next Level Thank You Email

Do I Send Individual Thank You Emails To Every Interviewer In The Group?

Perhaps you know youre facing stiff competition for the position.

You want to do anything possible to give you a greater chance of getting hired.

If so, you might want to go next level by offering an idea or project that would impress the hiring manager to where they simply cant turn you away.

Heres an example of how to write a thank you email that sets you a notch or two above the rest:

Subject Line: Content Writer Position – Thank You

Dear Mr. Baird,

I enjoyed connecting with you yesterday and learning more about the position as a content writer for University Scholars ABC. I appreciate the information you shared it was fascinating to hear about how your company utilizes digital marketing to increase opportunities for academics seeking scholarships.

I’m excited at the opportunity to join your team as I believe the position would be the perfect fit. My background and experience in creative writing and editing would fit perfectly in the role of content writer and strategist.

In fact, if this is a direction you would like to take, it might be interesting to design a series of digital marketing posts across your social media platforms based on . For instance, I have done some relevant research in the area and have attached a brief sample article that might launch the series.

In closing, please let me know if I can provide any further information regarding my work history. I look forward to hearing back regarding your decision on this position.

Warm regards,

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Template For A Thank You Email After An Informational Interview

Are you conducting informational interviews with people in your industry? Informational interviews are casual one-on-one networking sessions, and they are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Because showing some courtesy is the best way to leave a good impression with this valuable new professional contact. Plus, its a great way to start an ongoing correspondence so that you can start to build a professional relationship long-term.

Heres my template for a thank you email after an informational interview or any personal meeting with a new contact:

Subject Line: Thank you from ]

Dear ],

Thank you for taking time from your busy schedule to meet with me today. It was great to discuss career opportunities in ] with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. Im excited to follow up on your suggestions to ].

It was especially exciting to talk to you about ]

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future.


What Is A Thank You Email

A thank you email is a message you send to an interviewer, hiring manager or prospective employer to thank them for interviewing you as a potential candidate. After a job interview, you can send an email to the person who interviewed you to thank them for their time, point out some talking points from the conversation you found insightful, and emphasize how you are the right candidate for the job based on those specific examples. An effective thank-you email shows respect and gratitude to the recipient and refers back to the interview discussion in a meaningful way.

Related:Guide to Thank You Notes

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How To Write An Effective Thank

Get everyones name right. Make it a point during or immediately after the interview to jot down the names and titles of everyone involved in the conversation. Often group members will hand you their business cards at the end of the interview. If they dont, make sure to double-check the correct spellings of their names by reviewing the companys website or LinkedIn.

Be graciousand grateful. The most important part of a thank-you letter is right in the name: thank you. Thank the hiring team for their time and attention and for answering your questions and clarifying the role.

Look at templates and examples before composing your message. Use examples to guide your writing, but be sure to customize your note. Canned language wont impress the hiring team.

Send your letter ASAP. Ideally, you should send your note or email right after the interview. Dont let 24 hours go by without conveying your thanks.

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