Saturday, April 13, 2024

How To Send A Thank You Letter After An Interview

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Use Correct Spelling And Grammar

STOP Sending Thank You Letters After a Job Interview

One of the fastest ways to disappoint the recruiter is bad spelling and grammar. Not only is this sloppy and lazy, but it also shows the recruiter you don’t care and aren’t willing to take the time to ensure mistakes are avoided. Yes, we all make mistakes, but there is no excuse for language mistakes in a thank-you letter. Microsoft Word has an excellent proofreading tool and should be utilized. After writing the letter, check it using your computer’s proofreader. Next, read the letter out loud to catch any mistakes missed by Word. Keep in mind, Word often misses similarly spelled words and usage. For example, manger is mistaken for manager, and to is mistaken for too. Double check your information as well. Hiring managers take offense to misspelled names and incorrect addresses. Make sure it’s Stevens and not Stephens.

Follow Up With Salutations

Next, begin your email with a salutation, preferably a formal or semi-formal salutation, depending on your experience with the interviewer. You can begin with “Hello” or “Dear,” followed by their name. In most cases, it’s acceptable to address the interviewer by their first name. Otherwise, you may want to input their full name.

Related:How To Write Salutations

Formal Thank You Letter After Interview

If youve interviewed for a business professional position, its important to send a thank you email to the hiring manager after your interview. In a formal industry or company, a thank you note is used to demonstrate your professional competence and knowledge of business-related formalities. Failing to send a follow-up after your interview may hinder your chances of receiving a job offer.

Sending a formal thank you letter after your interview is ideal for situations where:

  • The industry or company youve applied for is known for placing emphasis on formality such as a bank or accounting firm.
  • The position youve applied for requires a high-level of formality to be used in your daily interactions with customers, clients, co-workers, and management.
  • The hiring manager conducted a formal interview in which you strictly discussed your application and avoided topics of a personal nature.

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Final Thoughts On Thank You Emails

Post-interview short thank you emails are easy to write. You can send them after phone interviews, second interviews, or anytime during the hiring process.

Crafting a good concise email with the points listed above will hopefully help put you over the top and get you the job offer you deserve.

Having trouble finding the right technical role? Reach to one of the leading engineering staffing agencies Apollo Technical or Talk to one of our software developer recruiters today.

I Really Blew Itinterview

How To Write Thank You Letter Template After Interview

Dear < insert interviewers name> ,

It was wonderful meeting you earlier today. Thank you so much for setting aside time from your busy schedule to interview me!

I really appreciate being considered for < insert job position> . I wanted to electronically provide you with my portfolio please find it here: < insert portfolio URL>

Additionally, a former manager will be reaching out regarding my best project. Looking forward to hearing from you, and hope you have a great day!

Best wishes,

< Your full name> < Your contact telephone number>

Interviews dont always go as planned. Were all human! Luckily, a follow-up can make up for some of the information you missed during the interview. Use the opportunity to bolster your application by sending a link to a relevant portfolio. You may even want to contact your reference to ask whether they could help you out.

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How To Write A Thank You Email After A Phone Interview

As you write your thank you email, you should focus on the items discussed in your interview and highlight any skills or qualifications you’d like the interviewer to remember. Follow the steps below to write an effective thank you email once the phone interview is complete:

  • Take notes of the interviewer’s name and any other important information.

  • Create your subject line and greeting.

  • Thank the recipient for the interview.

  • Explain what makes you the best fit for the role.

  • Expand on any discussions you had in the interview.

  • Mention that you look forward to hearing from them.

  • Add your signature and proofread.

  • Long Thank You Note After A First Interview

    Subject: Thank you for the interview

    Dear Ms. Franklin,

    Thank you for meeting with me yesterday to interview for the executive assistant position for Mr. Thomas. I appreciate the time you took showing me around the office and explaining in detail the responsibilities of the position.

    After I left, I thought about our brief discussion on time management concerns. You mentioned that Mr. Thomas was looking for someone who excelled in this area. I went back over my notes from the Dale Carnegie Time Management course I completed two years ago, and I’m confident my training and experience has prepared me for this particular job duty.

    I am available anytime if you need further information from me. Thank you again for your time and helpful information.


    Subject: Thanks for the second interview

    Dear Yvonne,

    Thank you for interviewing me for the human resources position. I enjoyed meeting with Nancy last week, but you provided some really helpful additional details about the day-to-day responsibilities of the position.

    I especially appreciate how you took me to meet others in the department. I felt a great sense of unity and focus that speaks of how you manage. I left feeling confident I could work well in that environment and that my skills are a good fit.

    I am excited about our future discussions. Please do not hesitate to contact me for anything you need.

    Kind regards,

    Subject: I enjoyed meeting with you again

    Dear Pam,

    Kind regards,

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    Subject Lines For Thank You Email After Interview

    Use any of the following subject lines when sending your professional thank you email, whether to a recruiter, hiring manager, or other company representative.

    • Thank you for your time
    • Thanks for your time
    • Thank you for your time on < day>
    • Following up on our conversation
    • A follow-up
    • Thank you for meeting with me!
    • I enjoyed our meeting

    If you follow the advice above, youll have a great thank you email or letter to help you stand out and land the job!

    And finally, if you thank the employer but dont receive feedback after a week, read this guide on how to follow up for feedback after your interview.

    Short And Sweet Thank You Letter After Interview

    How to Write a Thank You Letter after a job interview

    In most cases, it is not only your CV or performance at an interview that determines you to be selected for the job but your manner of approach to the interviewer, which is what you do or say during and after the interview. One of the important things to do is what you are up to right now, in search of a short and sweet thank you letter after interview to convey to the interviewer or organization.

    Sending short and sweet thank you letter after interview has done more good in the career lives of many employees who were job seekers, but are now enjoying their working life experiences in their chosen career field. This will further make the organization see you as a thoughtful, humble, and polite personality.

    You are a step closer to impressing your interviewer, below are some examples I have composed that you can convey to an interviewer or organization after the interview.

    1. Sir, I want to extend my gratitude to you and the company for considering my application and inviting me for the just concluded interview. I like and enjoyed how you conducted the interview sessions.

    2. Ma, I love the organizational culture and structure of your company, After an hour of discussion with you, I gained lots of insights. Thank you so much for such a great time with you.

    3. Its such a pleasure to be shortlisted for an interview in this organization, I have for long dreamed of being part of this innovation. Thank you for your kind words during the interview.

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    Why Is It Important To Write A Thank

    Its true that some employers expect a thank-you letter after an interview. Its a gesture that reinforces your interest in the role, while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer’s decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.

    A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates as many people dont mail letters anymore. However, it can take days for a mailed letter to arrive. The hiring process can move quickly so its recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email no more than 24 hours after the interview.

    Related:Guide to Thank You Notes

    What To Do When You Are Offered A Job Position

    This depends a great deal on your situation. The recruiter goes through a tough process deciding to offer you a job, but you have a lot to consider as well.

    You should realize that when you are offered a job, either by phone or by email, this initiates a process of negotiation. One of the basics of negotiation is that you never want to be taken by surprise since it can lead to an irrational decision. Therefore, when you receive the good news that a company wants to hire you, follow this process:

  • Let the recruiter do the talking Have him/her share as much information as possible regarding salary, benefits, starting date, etc.
  • Ask clarification questions If there is anything that you are unsure about, try to get some clarity.
  • Dont act too fast The emotion of getting offered a job may push you to want to accept right away. However, recruiters often dont expect an immediate decision. Therefore, ask when they need you to make a decision. Chances are you will have a day or two to think it over. But if the recruiter wants your decision sooner, try to negotiate at least a couple of hours.
  • Again, its important not to overlook the importance of all the post-interview steps discussed above. And frankly, each of these steps is far less cumbersome than the amount of effort you put into building your resume, writing your cover letter and preparing for an interview. So stay focused and see the process through to the end.

    Stephen Kent

    Also Check: Questions To Ask Cfo During Interview

    Show That Youre Appreciative

    After your greeting, its always best to start with an expression of gratitude. Thank your interviewer for taking the time to meet with you, and for considering you for the position. Remember to be genuine and include the specific job title, as employers or hiring managers may be assessing applicants for multiple positions at once.

    And, if you have anything else you want to thank your interviewer for, you can do that here too.

    Best Sample Thank You Emails After An Interview

    How To Write Thank You Letter Template After Interview
    • /

    If youre looking for how to write a professional thank you email or note after your interview, youve come to the right place.

    Im going to share exactly what to do when thanking the employer, based on my experience as a recruiter. And Ill give you plenty of sample thank you emails that you can use for inspiration, too!

    Because the truth is: sending a follow-up message to thank the interviewer is a great idea, but if you dont send the right type of message, it can do more harm than good. So what you say matters!

    Lets get started

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    Should You Send An Email Acknowledging A Bad Job Interview

    Send this only if you are absolutely positive that you failed the interview. Often, we can be too self-critical as we look back at our performance in an interview.

    Apologizing for something that was NOT viewed as a failure by the employer can backfire, big time!

    However, if an interview scheduled for sixty minutes lasted only five minutes with no business emergency reason given for the shortened interview and no apology or request to reschedule, something was wrong.

    Or, the interviewer clearly lost interest and tuned you out, ending the interview with a chilly good bye. Then, you might have a failed interview.

    Following Up When You Haven’t Heard Back

    The key to a great follow up is being politely persistent without being overbearing.

    First, check back to see if the hiring team gave you a timeline. If the recruiter said, we’ll get back to you in a couple of weeks, don’t send a follow up one week later. Respect the timeline, but don’t be afraid to follow up right when it ends.

    Set a reminder in your phone or calendar for two weeks!

    If you didn’t get a clear timeline, my rule of thumb is to follow up every five business days.

    Austin’s Five Day Follow Up

    My rule of thumb is to follow up every 5 business days when you haven’t heard back and haven’t been given a timeline.

    Here’s a quick email template you can use:

    Hi ,

    I hope you are having a great week!

    I wanted to reach out and express my continued interest for the role. I know this is a busy time and I completely understand that there is a lot going into this decision.

    If there’s anything else I can do or provide that would be helpful, please let me know!


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    Template For A Thank You Email After An Informational Interview

    Are you conducting informational interviews with people in your industry? Informational interviews are casual one-on-one networking sessions, and they are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Because showing some courtesy is the best way to leave a good impression with this valuable new professional contact. Plus, its a great way to start an ongoing correspondence so that you can start to build a professional relationship long-term.

    Heres my template for a thank you email after an informational interview or any personal meeting with a new contact:

    Subject Line: Thank you from ]

    Dear ],

    Thank you for taking time from your busy schedule to meet with me today. It was great to discuss career opportunities in ] with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. Im excited to follow up on your suggestions to ].

    It was especially exciting to talk to you about ]

    Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future.


    Get The Interviewer’s Contact Information

    How to Write a Thank You Email After the Interview & WOW Them!

    Prepare in advance for following up after an interview by asking for business cards or contact information for the people you meet with. You can ask them as you meet them or ask the person who arranged the interview if they can provide this information. For phone and video interviews, ask your contact person for the email addresses of your interviewers so you can send an email thank-you message.

    Make sure you get the proper titles and email addresses for each of your interviewers prior to the end of your interview so you can expedite your follow-up letter.

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    Two Common Thank You Email Templates To Avoid

    Now that you know why, when, and how to send your thank you email, let’s dive into the science behind crafting an email that helps you build a relationship with your interviewer and stand out from other candidates.

    We’ll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.

    When it comes to thank you’s, the most common formats tend to fall into two buckets:

    Bad Email #1

    Dear Mr. Last Name:

    I enjoyed speaking with you today about the assistant account executive position at . The job seems to be an excellent match for my skills and interests.

    In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.

    I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.



    This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!

    Here’s what the second most common email looks like:

    Bad Email #2

    Hi Name,

    Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps.


    Your Name

    More Information About Interview Thank You Notes

    About the author

    Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Follow Susan on Twitter at and on , .

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