Sample Recruiter Thank You Notes
1. Short Thank-You Notes. This is the most brief, uncomplicated, and forthright style.
Who theyre for: Short thank-you notes will work with almost any type of position that you are aiming for Theyre particularly ideal for people who know its important to get a brief thank you in, because the decision-making process is moving quickly. It would likely be more suitable to send over via email than in handwritten form.
Be sure to include the 6 elements and send within 24 hours of having met for the interview. The goal with this note is to be swift and proficient in your communication, especially if the company is looking to hire quickly.
Email Subject Line: Thank you for the interview.
Hi Jesse,
I wanted to say again how much I appreciate you setting time aside for our meeting last week. Our conversation about the responsibilities for the Food & Beverage Manager role was insightful, and it solidified my excitement about the possibility of running the department.
With the recent growth in the department, I sensed that you are looking to hire someone who is ready to adapt quickly and create even more collaboration in the culinary team. My degree in Culinary Arts, coupled with my 15 years of experience, gives me confidence that I could .
I look forward to talking to reconnecting! Feel free to call or email me for additional references, or any other information you may need for your decision.
Gratefully,
444-5555
2. Detailed Thank-You Letters
3. Informal Thank-You Notes
How To Write A Thank
Learn how to craft a follow up note that leaves a great impression with employers.
How you follow up with an employer after your interview is almost as important as the interview itself. And sending a well-written thank you email and/or letter soon after your interview is essential. Here are some tips for writing a thank you note that will impress employers.
When To Send Your Thank
It’s best to send your thank-you email message within the first 24 hours of your first interview being complete. Even if that means you took your interview on a Friday.
Presume the interview took place at 3pm on a Friday. Send an interview thank you note immediately after the interview.
The hiring manager might have more interviews to perform. Regardless, they’ll see your email and it can help to show enthusiasm and excitement for the job opportunity.
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How To Write An Interview Thank You Email/note
Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.
Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!
As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!
Do Not Forget The Date
It is very important that you include the date in which you made your professional thank you letter. Providing this piece of information can help remind the interviewer about the day in which the two of you had your interview. Just make sure that you include the month, day, and year when putting in the date.
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Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
When You Blew A Question
It happens: You prepare and prepare for an interview, but in the moment, you get flustered and say something you regret as soon as it comes out of your mouth. For example: I wrote once before about the first time I ever heard the question, How would your friends describe you? To which I answered, nerdy and funny.
In my note, I revisited that question and discussed those words in connection to my desire to learn new things and my communication skills, which would be assets in the job I was applying for.
Hiring managers are human, and they understand that you wont answer every question perfectly on the spot. But your thank you note can be the perfect opportunity to build on a weak answer and make sure you shine across the board.
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Second/final Interview Thank You Email Example
After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.
Dear George
I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.
During this entire process, I have been nothing but extremely impressed with the team.
Wanted to reach out and tell you I appreciate what we’ve done together.
I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.
If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.
Thanks again, George!
Patrick
Thank The Interviewer For Their Time
The interviewing process is just as time consuming for the employer. Express your thanks for the opportunity to meet with them and appreciation for the time spent with you. This will impress the interviewer by showing you respect their position regardless of the outcome.
For example: Thank you for the opportunity to meet with you on Tuesday. The time you spent describing the position and the firm environment was greatly appreciated.
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Example Interview Thank You Email #:
Hi Daniel,
Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.
Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.
Dont hesitate to contact me in the meantime if you have any questions or concerns.
Best regards, Biron Clark
However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.
Express Your Desire For A Follow
Close with another thank you, letting the interviewer know that you value the time he/she spent with you and express your expectation of a follow-up meeting. This shows employers that you are prepared to move forward. Its important to be sure its not phrased in a way that seems like an expectation, but a privilege.
For example: Thank you again for your time. I look forward to meeting with you again soon.
If you follow these steps, you will be doing far more than your competition- take advantage of what others fail to do. After a solid thank you note, you can move on to apply to other jobs while waiting. Check out the current openings on Special Counsel and apply today!
Check out more useful job search tips from Special Counsel:
Also Check: What Questions To Expect In A Second Interview
Thank You Letter After Second Interview
If youve been invited to attend a second interview, congratulationsyouve made it to what is likely the final round of the hiring process. Demonstrate that youre a courteous and thoughtful professional by thanking the interviewer for their time and continued consideration of your application in a personalized thank you note.
Its critical to send a thank you letter after your second interview because:
- Its your final opportunity to leave a good impression in the minds of the decision-makers involved in the hiring process.
- It allows you to express your enthusiasm for the position and gratitude for being selected for a second interview.
- Its your final opportunity to address any undiscussed details regarding your application or the interview process.
A Guide To Writing A Memorable Thank
Sending a thank-you letter after an interview might seem old-fashioned, but its just as important to write one as ever. One survey from TopResume showed that 68 percent of hiring managers say that a candidates decision to include or not include a thank-you note after an interview affects their final hiring decision. But while sending a thank-you note has become expected, it’s not enough to simply send a note that says “Thanks for chatting with me” you need to put some thought into it. In this guide, well show you how to write a thank-you note that will impress interviewers and increase your odds of getting a job offer.
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Best Thank You Messages For After An Interview
Here are 30 of the best thank you messages to send after an interview to let the interviewer know you are enthusiastic about the opportunity. There are also messages for after a phone interview and before a formal interview, letting the interviewer know you are looking forward to the interview.
1. Thank you for your time during the interview. I believe I am a great match for the requirements of your position and, if selected, my commitment to you would be to bring my skills, determination, and 110% effort to ensuring your success. I am very excited about the possibility of joining your team.
2. It was a pleasure speaking with you. I can assure you that if you were to offer me the position, you would be hiring someone who is not only extremely proficient at the skills required for the role, but who loves working with people and is committed to delivering quality work always. I would welcome the opportunity to work for you.
3. Very few people can say they enjoy interviews. But I genuinely enjoyed the opportunity to meet you and your team. I appreciated your efforts to clearly explain your requirements, make me feel comfortable, and engage in a professional conversation about what I could bring to the role.
14. I appreciate the chance to interview with you. I am very excited about the possibility of joining your team and confident that my skills are well aligned with the role. I hope I will have the opportunity to work for your company.
Difference Between A Thank You Letter And A Follow
Job interview thank you letters, are also called follow up letters. It is a good way to not only say thank you but to keep you fresh in their minds as they consider filling the position. This also gives you the opportunity to mention anything you left out during the interview.
These expressions of thanks can be done through email or postal mail. These thank you letters should be very short, just enough to remind them of whom you are and that you appreciate their time. Very little wording can serve a much larger purpose.
It may be especially important to get a follow up letter to an employer in a timely fashion if they intend to quickly fill that position. You will want to send your letter very soon after the interview. You can even send it immediately.
As a rule of thumb, I would avoid sending a hand written note, but a typed letter in business format and sent via postal mail or email. If you really wanted to, you could send a hand written note, but do so only if you feel strongly about it and that it reflects your personality.
I would suggest that this practice of hand written notes be reserved for women only and fields that are commonly dominated by women, like cosmetic sales. Of course this is just my opinion, but I feel that a hand written note is of a more feminine nature.
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Tips For Writing An Interview Thank
Here are additional tips for writing a strong thank-you email after a job interview and what to include:
- Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
- Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
- Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.
Example : Handwritten Note
Dear ABC Company Team,
Can you believe its officially been five years since ABC Company and XYZ Creative started working together? I wanted to take a moment to thank you for a wonderful five years and celebrate everything weve accomplished. Please enjoy this gift basket as a token of our appreciation.
It has been a pleasure getting to know you all. Heres to many more years of successful partnership!
Best,
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Does Sending A Thank
It can, if the note is well written.
“There are times when the candidate has a terrible first round, usually due to nerves,” Smith said. “But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified.”
Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.
“I got my college internship at The Detroit News because I handwrote a thank-you note,” Sutherland said. “How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you.”
“While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I’ve never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note,” she added.
When To Write An Email
Assuming that the company is looking to hire quickly, its best to send your thank-you by email.
Typically the interviewer or interview team makes its hiring decision within 48 hours after the last candidate interviews, says Elaine Krehmeyer, founder of Atlanta-based Career Revelations and a former investment banking training program director. In most cases, this is not enough time to receive a handwritten thank-you note in the mail.
If youre not sure when the hiring team will make a decision, send an email in the evening of the same day you interview, after 5 p.m.
This is a second bite at the apple, and by sending the note after working hours you are intimating that you go the extra mile no matter what, says Al Smith, author of HIRED! Paths to Employment in the Social Media Era.
Krehmeyer suggests using a desktop or laptop to send your interview thank-you email instead of a smartphone or other device. There is more room for error with these devices and it can appear that little thought was put into the note.
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