Thursday, September 22, 2022

How To Word A Follow Up Email After Interview

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How To Follow Up After A Job Interview – Interview Follow Up Email Template

In some cases, the hiring manager or recruiter will reply to your follow-up email and say theyre still in the middle of the hiring process and dont have information about the next steps yet.

At times, theyll be specific about what theyre working on behind the scenes but often, they wont tell you the specifics.

Either way, I recommend responding with a brief email to keep the conversation alive and ensure that you stay in touch. By using the following email template, you give yourself an opening to follow up again if needed, too.

The Nice To Meet You Let’s Do It Again Sometime Follow

Hi ,

I hope this email finds you well! I just wanted to touch base once more, as it was so nice to meet you at your office . Thanks again for your time. I really enjoyed learning more about the position and .

As I mentioned in my last email, Im really interested to hear more about your , as . If you have time in the coming weeks, lets . Im free on , if any of those dates and times work for you.

I’m looking forward to keeping in touch.


The Thanks Again Follow


I just wanted to say thank you again for taking the time out of your busy schedule to talk to me about with . I appreciate your time and consideration.

After meeting with you and your colleagues, , I believe that my experience posits me as the perfect candidate for this position. In addition to my enthusiasm for , I would bring the necessary to get the job done.

I am reaching out once more to express that I am very interested in working for you and sincerely look forward to hearing from you soon. Please feel free to contact me at any time if you need any more information.

Thank you again,

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After The Hiring Managers Stated Decision Deadline: Forget The Standard Openers

Timeline: Three to five days after the stated deadline.

At the interviews end, the hiring manager will probably give you a window for response times, but if they dont, its acceptable to ask. Having this information is useful for your follow-up.

The decision to move a candidate forward depends on the size of the company and how aggressive its hiring timeline is. Unfortunately this means a lot of things can be left up in the air for longer than youd like. However, you can still send this as a follow-up to your prior thank you when you havent heard back.

Remember: Because the hiring team is also performing its daily job responsibilitiesin addition to conducting interviewsyou want to make sure youre not forgotten, but you also dont want to overwhelm. This type of message can be used as a gentle reminder of why youre so interesting and the very best person for the job.

Subject: Still Interested in the Position!

Hi Emily,

I hope this note finds you well. Your recent blog post regarding energy-saving tips and tricks was outstanding, and one that I thoroughly enjoyed reading!

You mentioned that youd be making a decision for the sales position by the end of last week. Do you have any updates on the role? Please let me know if theres anything I can provide to assist you in your decision-making process.

Thank you,Lauren

Subject Lines You Can Use For Follow Up Emails

FREE 10+ Sample Follow Up Email After Interview in PDF ...

The subject line of your email is the first touchpoint for any reader whose inbox youve landed in. It can make or break the situation for you. A good subject line for a follow-up email should

  • Be precise
  • Generate curiosity
  • Not be overly formal

Here are some of the subject lines you can pick for your next follow up email

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Wrap It Up With More Appreciation

Ending on a note of thanks shows that you genuinely did intend for the email to be taken as a show of gratitude in good faith following your remote interview.

Reiterate your thanks and then use a respectful sign off such as Sincerely or Warmest Regards followed by a comma and your name.


Again, I sincerely appreciate your time.

Thank you again for your time.

Additional Notes To Keep In Mind When Writing Follow Up Emails After Interviews

  • You can follow up via email or by connecting with the hiring manager on LinkedIn. Theres no need to send a handwritten note, which may not arrive until after a hiring decision has been made.
  • You should send a follow up within a couple of days of the interview. But that doesnt mean sooner is better give it at least a few hours to show that youve had time to properly think about the conversation.
  • If you interviewed with more than one person, sending an individual follow up to everyone makes a good impression. If you spoke with a lot of people and this isnt feasible, stick with the hiring manager.
  • Pay attention to detail! Its important not to let any spelling or grammar mistakes slip through. Triple check your email and even have someone else look over it to make completely sure.
  • Use a professional-sounding email address. is fine , not so much.
  • Theres no need to send gifts or other gimmicks. A short, simple note is fine on its own.

If youre looking for a little inspiration, scroll down for some word for word templates you can copy.

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The Same Goes For Subject Lines

Most professionals have been around emails for so long to know what the copy is going to be just by reading the subject line. Hubspot has some great tips on how to draft a great subject line.

We conducted a study in 2014 using 6.4 million emails sent with HubSpot Sales and learned a few things about subject lines that improve email open rates:

Use concrete numbers and times Emails with Quick in the subject line were opened 17% less than those without.

Create a sense of urgency by using tomorrow. Emails with Tomorrow in the subject line were opened 10% more than those without.

Try omitting the subject line entirely. Emails with no subject were opened 8% more than those with a subject line.

While in the long run, it may seem counterintuitive to skip subject lines, triggering the readers curiosity can boost open rates. For example, conversationally creative subject lines are a great pull. Unless explicitly stated to use a subject format.

Instead of a dull subject line like, Job Application for Manager try, 4 reasons Id be a great employee.

You can also take up a subtle approach. For follow up emails after a meeting, dont just go with Following up from last week. Use, Any questions Sarah?

Mistake #: Starting With Just Following Up And Not Adding Value

HOW TO FOLLOW UP after a Job Interview! (The PERFECT Interview Follow-Up Email Template!)

Another common mistake made when writing a polite follow-up email is starting with just following up and sending an email that doesnt add any value. People are busy and dont have time to read an email that they have to decipher the meaning of or what action is required.

Instead, when writing your polite follow-up email, focus on adding value. For example, give them options, share how you can help them solve their problem or what you can do for them, or add more details or context.

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Should I Send A Thank You Email After The Interview

Yes, you should send a thank you letter post interview!

Write a simple thank you letter after your interview in order to help separate you from all the others applying for the same position. Most job listings receive numerous applicants who all want to receive an offer in the end.

They may have different levels of education and experience than you do. One thing you can do to improve your chances is to promptly send an email after the interview processes is complete to demonstrate your willingness to go the extra mile.

Are You Ready To Send Your Second Follow

Trying to land a job isnt a piece of cake. There are a lot of things to do and consider. The preparation could be tiresome and getting an interview invite isnt the end goal. Its just a stepping stone to secure a job. Thus, knowing what to do after an interview is an advantage. However, all job opportunities start with a winning resume. If youre not confident in acing this first step, there are email templates and resume samples online that could serve as your guide. But if you want to increase your chance of getting hired, let professionals write your profile.

Here at Resume Professional Writers, not only do we have a wide collection of articles to help you advance your career we also offer resume writing services to help you jump-start your professional goal. Lets get started today!

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Follow Up Email To Promote A Single Benefit

Not every one of your follow-up emails has to be an exhaustive list of the benefits the prospect client stands to gain from your solution. Sometimes, it is okay to zero in on the most relevant value proposition.

This strategy is best after two or three follow-up emails, and there are a couple of advantages to it.

One. Keeping things shorter. As the follow-up emails increase, this keeps you from becoming a nuisance. It can be hard to shake off a negative impression once it is formed.

Two. This is the most critical advantage and it is far more compelling. Dont talk about your product or company or yourself. Just that precious benefit.

Of course, this only works if you do substantive research on your recipient or company.

Two More Tips For Following Up

Sample Follow Up Email After Interview

If you follow the advice above, you will have great emails to send after any interview from a phone interview to a final stage in-person interview.

However, there are also a few other tips I can share that will make the process easier and help you get the job:

Tip 1: If youre still not 100% confident about your emails after reading the information above, have a friend or family member look at your follow-up email to give feedback.

They can double-check everything and tell you if it sounds polite and clear, or whether something sounds off!

Tip 2: End each interview by asking when you can expect to hear feedback. Simply say, When can I expect to hear feedback, and who will be in touch?

Sometimes its normal for it to take one to two weeks for a response after your job interview. For example, maybe you were the first person they interviewed and they need to talk to a couple of other candidates before making a decision.

So this tip will save you a lot of stress because youll know whether its time to follow up or not, and you wont be worried if youve gotten no response after a couple of days.

While you wait for feedback, you can read these signs your interview went well or badly.

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Include A Call To Action

How many times have you received a text that left you unsure of how to reply? I bet you ended up sending nothing. It is no different with emails.

To get a response, craft your follow-up email in a way that makes it easy for the recipient to respond. That starts with explaining why you are emailing, concisely and directly, and a call to action.

Make it clear what you want from the recipient. Do you want them to call you back? Fill out a form? Set up a meeting? Be specific.

It is also helpful when you distill your preferred response to a single word or short phrase.

Additional Items To Include

There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.

Examples of additional items to include the following:

  • Hyperlinks to things that were discussed in the interview .
  • Attachments, such as work youve completed in the past .
  • A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
  • References, if you were asked to provide them.

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Explain Why Youre Emailing

Go on to explain the reason for your follow-up email, in a manner thats both direct and concise. Just tell the recipient what you want. If this hasnt changed since your previous email, remind them.

  • could really help you more effectively. Id love to have a quick chat to find out if Im right.
  • could really help you and I wondered if youd be interested in trying it out for a month or so .
  • Weve just launched , and it could make a big difference to . Theres a link to a resource that will tell you more just below, but itd be great if we could also discuss your current needs so I can figure out exactly how might help you.

Focus on them here. Remove I statements from your text. They honestly dont care much about you or what you think or believe.

Follow Up Email After A Networking Event

How To Write an INTERVIEW FOLLOW UP EMAIL! (The PERFECT Follow Up Email after a JOB interview!)

Here is one thing to always have in the back of your mind when writing follow-up emails. No one loves emails. It is necessary, but no one enjoys dealing with them.

That is why your focus should be making it as friendly and relaxing as possible whenever you are writing a follow-up email. Follow-up emails after a networking event are a great chance to do that.

In this sample, the author takes the recipients mind back to a fun memory before diving into the point of their email. Thats good. It says, this is not about work. This is a potential friend.

The second paragraph is pretty standard, but the third keeps things interesting by leveraging a previous discussion. A+.

Lastly, by attaching their resume, you give the recipient additional information to make a decision.

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Scenario : Following Up After Meeting At A Networking Event

Email subject line:Lets work on

Hi ,

It was great meeting you at ! It was really interesting hearing about . Id love to help you so you can .

Are you available next week to chat?

Email me back and let me know when works for you.

Looking forward to hearing from you,

Tip: Include an intro that triggers their memory. Include how you can add value by offering something that they want/need or solving a problem they have. Then finish with a call to action letting them know what you want them to do.

Follow Up Email Sample

This sample of a follow-up email was sent to remind the members of a design groupthat they need to RSVP for the next group meeting.

The email looks like this:

Subject: Are YouGoing to the February Web Design Group Meeting?

Dear Member,

In case you missed ourlast email, this month’s meeting will be held on February 22nd from 6:30 to9:30 p.m. at the City Auditorium, 9876 Any Road, AnyTown.

Our topic this monthis The Future of Web Design. Our speaker will be Jane Jones, CEO of AnytownConsulting.

I hope to see youthere.


PresidentWeb Design Group

Notice the follow-up email is addressed to “Dear Member.” Although it’susually more effective to address an email to an individual, this is a follow-up to a group email meeting notice. So, the phrase “Dear Member” canbe used in this case.

Also, notice that the follow-up email is direct. It gets right to the point, then reviews the earlier email in case the recipient didn’t get that one. Most importantly, it gives the reader a deadline to respond.

Finally, it closes with a professional signature. For even more tips on writing effective emails, look at thistutorial:

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Give A Quick Compliment And Add Value

Hey },I saw on Twitter youve been sharing some awesome posts on conversion rate optimization.Recently I spotted these two super helpful posts and just wanted to share them with you:}}Would also be happy to share a little about our conversion rates at Sumo if youre up for it?Cheers,

This template is an example of a simple, polite follow-up email it gives a relevant and innocent explanation of why youre reaching out, while also throwing in an easy compliment. After that, its a quick win of sharing another piece of content or two that might interest them or their followers. Instead of following-up for the sake of following up this email attempts to pivot the conversation and provide value.

Finally, that sign off is a simple request that can be answered with a yes or a no. A simple formula like this works because it doesnt take much time to skim, provides immediate value, and comes off as conversational, instead of salesy.

Sincere Thank You Letter After Interview

Follow Up Email After Interview Template

If youve developed a personal relationship with your interviewer, itll likely be awkward if you send them a generic or formal follow up after your interview. Instead, opt for a sincere letter that allows you to express your professional appreciation for the opportunity to interview. Make sure you thank your interviewer for their time and attention to your application.

Its suitable to send a sincere follow up email after your interview in situations where:

  • Youre honored to be considered for the position and hold the company youve interviewed with in high esteem.
  • The hiring manager made an exception for your application such as allowing you to submit your resume and cover letter via email after the position closed.
  • The hiring manager made a special effort to accommodate your interview schedule.
  • You would like to reference the personal connection you made with the hiring manager during your interview in an attempt to strengthen your application.

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