Editing Your Work: A Thank
I love to edit all sorts of writing, but I know this isnt true for everyone! Since editing can be a time-consuming step, here are two checklists you can use to make sure your email is flawless: one for real letters and one for emails. Dont worry, editing shouldnt take longer than five minutes, so youll still get that email out in time!
Do You Need To Send A Thank You Email After An Interview
Its recommended that you send a thank you email after each job interview you attend. Doing so shows the employer that you appreciate their time, and just as importantly, that youre still interested in the position. After attending an interview, the employer isnt sure that you still want this job .
So its important to write a thank you message and to reaffirm your interest in the position and tell them that youre eager to hear about the next steps. If you dont say this, they wont know!
How To Write A Job Interview Thank You Email
Leave the TO: field empty until you have completed, spell checked, and proofread the message .
Adapt the text in this sample to your circumstances, and customize it to each individual who interviewed you.
If you know the person who is receiving this thank you note, you can be less formal, as in Dear Mary vs. Dear Ms. Jones but err on the side of being more formal rather than less formal when in doubt.
Dont make the mistake of sending exactly the same message to everyone who interviewed you at an employer! Emails are easy to share. Vary the details a bit, or use the second, more customizable sample below.
Also Check: How To Conduct A Behavioral Interview
Craft A Strong Follow
Email subject lines are important because they determine whether your email gets opened, and how quickly.
I recommend following up with whoever said theyd been in touch after your interview, or if youre not sure, follow up with whoever you were emailing to scheduling the interview.
The person who scheduled your interview is a good person to follow up with to check the status of interview feedback.
The best way to write a subject line for a follow-up email is to simply reply to the latest email thread and leave the previous subject line.
For example, lets say that this was the previous email subject line:
Interview on Thursday at 10:00 AM
You should hit reply in your email program and then the subject line will look like this:
Re: Interview on Thursday at 10:00 AM
Continuing with the existing email thread and leaving the subject line as-is will boost your emails chances of getting opened faster.
The recipient will open your follow-up email because its clear what the email is about .
If you dont have a previous email to reply to, then choose one of the following subject lines for your interview follow-up email:
- Job interview follow-up
- Following up regarding interview results
What Should A Thank
Your thank-you follow-up email after the interview should include a few standard elements. The following features will make the thank-you letter more effective:
- Start with a personalized greeting, e.g. Hello
- Thank the interviewer for their time
- Express your interest in the job and explain how you will be a great match. Reaffirm that you have the capability to excel in the position
- Make the follow up letter after interview more personal by adding an experience/detail from the interview. For example, a conversation that both of you enjoyed.
- Offer to answer any more questions that they may have
- Tell them that you are eager to know about the next steps
Recommended Reading: What To Say In A Post Interview Email
Ask About The Next Steps
It’s great to be forthcoming about what comes next in the hiring process. This shows enthusiasm in the job. Asking something like, “What else can I provide to be helpful and move forward to the next steps?” is a great way to show your passion for the position.
Here is an example:
Looking forward to hearing what the next steps in the interview process might be. Very excited about this opportunity!
Is A Week Too Late To Send A Thank You For An Interview
Its a Week Late Another good impression killer is sending your note in late. Thank you notes are the most effective when you send them ASAP or at least within 48 hours of your interview. If you want to leave the impression that youre only mildly interested in the position, then go ahead and take your time.
Recommended Reading: How To Interview For Customer Service Job
Mistakes To Avoid When Sending Post Interview Thank You Emails
Now you know the basics of how to send a great thank you email after the interview. Lets cover a few mistakes to avoid now, though.
Some of this will be review if you read everything above, but I want to make sure you dont do anything that could cost you the job!
First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.
Next, dont ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.
Dont ever put multiple people in the To field of the email either. You should be sending one email to one recipient at a time.
Otherwise, it looks lazy/rushed.
And another big mistake: Thinking you dont need to send an interview thank you email because the person you met wasnt the official hiring manager.
Id recommend sending one any time you had a face-to-face interview with someone.
Everyones opinion can count and the hiring manager can ask everyone what they thought of you. Dont pick and choose who deserves a thank you email. Send it to everyone youve met face to face and play it safe!
One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.
Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.
If Youre Writing A Pen
If you did all of these things, congratulations! You deserve to put your feet up and sip your favorite post-interview beverage .
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What To Do If You Dont Hear From An Employer
What is the best way to handle it, if you dont hear back from an interviewer? Its appropriate to follow up on the status of your application, especially if you are juggling multiple job applications or offers or need to make an immediate decision on another job offer.
Following up immediately after an interview with a thank-you email is a particularly effective strategy, since this allows you to remind the employer of your qualifications, answer any questions you feel were not fully addressed in the interview, and keep you top of mind as employers make their hiring decision.
It is also fine to contact the employer with a second email or phone call after two or three weeks, if you still have not heard from them.
Keep in mind that you may not receive a response. So, while you’re waiting, be sure to continue to proactively job hunt.
Don’t consider your job search complete until you’ve receivedand accepteda job offer.
Revisit Topics From The Interview
A great way to impress hiring managers with your email is to revisit topics from the interview. The interview process isnt over until youve officially been hired , and you can still show that youre a good candidate in post-interview communications. Your follow-up email is an opportunity to demonstrate your enthusiasm for the job.
For example, if they recommended a specific book or resource, you can mention that you found it and started to use it. If they mentioned an industry influencer, tell them that you followed them or found their class. If there was a topic that you focused on in the interview, bring it up again.
This shows that you were paying attention and that youre still working to develop your skills.
Also Check: What Questions To Ask When Being Interviewed
General Tips For A Thank You After Interview Email
Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.
Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.
Here are some general tips about what to include in your thank you after interview email:
- Thank them for their time.
- Highlight what you like about the job opportunity.
- Highlight what you like about the company.
- Recap your main skills and attributes.
- Follow up on anything that you said that youd get back to them on.
How To Write A Thank
As more companies switch to remote working, video interviews on platforms like Zoom are becoming increasingly popular. The process is fairly similar to in-person interviews, but conducted virtually. This means you should still try to make a good impression by dressing professionally, arriving prepared, and sending a thank-you email after the interview. In this article, we look at why a thank-you email is important, explain how to write a thank-you email after your Zoom interview, and provide helpful examples.
Related:Job Interview Thank-You Letters
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End The Email Reiterating Your Gratitude
The last sentence of your email should reiterate your appreciation for the interviewer’s time and consideration. This brings the thank-you email back to its original purpose. Then, end with a brief and respectful salutation.
Example:Thanks again for taking the time to talk to me yesterday. It was great meeting you!
What Is A Follow
Okay, before we take a deep dive into creating an interview follow-up email, lets take a breath and talk about what one is in the first place. In the simplest sense, a follow-up email is a short message where you touch base with the hiring manager.
Exactly how you touch base can vary depending on the circumstances surrounding the contact. For example, youll use a different approach for a follow-up email after no response than you might in other situations.
Here, were going to focus on a basic job interview follow-up email, as you can adapt it to a range of scenarios. Plus, just because the hiring manager reached out after your interview doesnt mean you wont need to follow up, so its good to know how to do it even if it isnt an issue of no response.
But why would you need to follow up after a job interview? Wont the hiring manager end up making whatever decision they feel is right eventually?
Well, it is true that the hiring manager will make a choice at some point. The thing is, if they havent made it yet, your follow-up email can make a difference.
In the end, 74 percent of employers admit theyve made a bad hire at some point. Why does that matter? Because bad hires are expensive, and a single experience with one could make a hiring manager a bit gun-shy when they need to choose a candidate.
Consider this: a single bad hire costs about 30 percent of the new hires first-year salary. That means one mistake cost tens of thousands of dollars. Ouch, right?
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Tips For Writing An Interview Thank
Here are additional tips for writing a strong thank-you email after a job interview and what to include:
- Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
- Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
- Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.
Simple Thank You Email
This is a basic, simple thank you note.
Subject: Thank you for the interview on
Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .
As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.
I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.
I look forward to hearing from you .
Read Also: How To Schedule A Phone Interview
Example Email: First Follow
This email should be sent within the first 24 hours of your interview. In this email, highlight how your strengths and qualifications align with the duties of the position. Refer to your notes from the interview and the job description to choose words that will stand out the employer.
Communicate your excitement for the opportunity by showing your interest and your belief that you are the best person for the job. If theres anything you forgot to mention during the interview, this could be a good chance to bring it up.
In the first paragraph, mention the specific job title and thank the interviewer.
In the second paragraph, note the company name and a conversation point or goal that seemed important to the interviewer, and connect it to your experiences.
In the final paragraph, invite them to ask additional questions and close by saying youre looking forward to hearing back from them.
What To Do In A Panel Interview/group Interview
Take the business cards or contact information of every person in the panel interview. And send a separate thank you note to each person that attended the group/panel interview. Never send a group thank-you email to everyone involved.
Be sure to do this for any type of interview where multiple interviewers or multiple people were involved in asking you interview questions.
Also Check: How To Follow Up After An Interview
Writing The Body Of Your Follow
The body of your follow-up email should be short and to-the-point. Most employers prefer to receive a short and sweet follow-up email after the job interview without any unnecessary info.
So be clear and direct about why youre following up. Dont be timid. However, you should be polite and respectful, no matter how long youve been waiting.
How to write a follow-up email after an interview:
That last point is critical. Even if youre about to send a second or third interview follow-up email after two weeks, writing a rude message or showing frustration wont make the employers decision-making process move any faster, and it could even cost you the job.
Tips For Writing A Follow
- Send your email within 24 hours after your interview. Dont send a handwritten note as it will make you seem behind the technology curve.
- Your email should not extend a single typed pageno more than 500 words.
- Take notes either during or right after the interview. Items to jot down include all of the interviewers names, major points of discussion, the vision of the company, challenges faced by the company, and specifics about the role of the job.
- Send a personalized email to each interviewer. Dont simply change the name on the email and send the same wording to all interviewers. Create a new message for each member of the interview panel. For example, if you are writing to someone who you might be collaborating with on projects, you might say something positive about their current project or let them know that you are excited about the opportunity to work on a future project with them.
- Give some concrete examples of what you can offer as part of the team or what you can specifically do to address any challenges the company or team is currently facing. Even if you already stated this in the interview, state it again here.
- Dont discuss salary or benefits in the follow-up email.