Why Send A Follow
Sending a follow-up email after an interview is often expected and can benefit your application in several ways. For one, it gives you the opportunity to reaffirm your interest in a position and to underline the value you would add to the company you are interviewing with. Moreover, it helps you to make a good impression on the hiring manager, showing that you are thoughtful and appreciative.
What To Include In Your Follow
It’s important to be disciplined when sending your follow-up email. Follow this guide for a simple, professional message that gives you the best chance of receiving a response.
Subject line
There is no need to spend hours deliberating over a snappy subject line. The most effective approach that is likely to get your message opened quickly, is to respond to the most recent email between you and the interviewer or HR manager. If this isn’t possible simply include your name, the date and time of the interview.
As a guide, follow this format:
John Smith – Re: Interview on Tuesday at 4pm
Introduction
If you’re on first-name terms with the person you’re contacting – you may have exchanged multiple emails and spoken face to face by this point, then it is fine to open your follow-up email by using their first name. If not, or if you’re unsure, stick with their title and surname .
Body text
Keep it simple. Presumably, the main reason you’re emailing is for a progress update – the interviewer will know this before they’ve even opened your message. Be polite but direct:
- Thank them for their time in the interview.
- Explain that you’re following up on your interview – remember to be specific about the job, mentioning the job title and interview date.
- Restate your interest in the position and say you’re keen to hear about next steps.
- Ask for a progress update, explaining that any information they can provide would be greatly appreciated.
Signing off
Final checks
Prompt To Take The Next Step
To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. For example, you can write, Please don’t hesitate to contact me to arrange a follow-up interview.
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How To Follow Up With A Recruiter After Rejection
Rejection can be hard to take, but it’s a part of the recruitment process it’s how you respond that matters the most. A positive follow-up email to a recruiter after rejection can be powerful, and while one door may have closed, it could open others. Take some time to process the news, and when you’re ready , here’s a template that you can use.
The Thanks Again Follow
Dear
I just wanted to say thank you again for taking the time out of your busy schedule to talk to me about with . I appreciate your time and consideration.
After meeting with you and your colleagues, , I believe that my experience posits me as the perfect candidate for this position. In addition to my enthusiasm for , I would bring the necessary to get the job done.
I am reaching out once more to express that I am very interested in working for you and sincerely look forward to hearing from you soon. Please feel free to contact me at any time if you need any more information.
Thank you again,
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Key Phrases For Your Job Interview Follow Up Email
Use these key phrases to adapt the interview follow up email to suit the style of the job interview and your particular needs.
Thank you for meeting with me today. I appreciate and value your input and advice.
Thank you for spending time with me this morning. I came away very enthusiastic about the job opportunity. What I lack in specific experience in your type of business I more than make up for with my proven success in sales and my commitment and energy.
The interview today confirmed that this is exactly the job opportunity I am looking for. From our discussion, I am confident in my ability to meet the challenges of the position of….. with your company. I am eager to hear from you and look forward to discussing the position further.
After our meeting today I would consider it a privilege to work for your company.
The in-depth information you gave me today has reinforced my enthusiasm for the job and the company.
I enjoyed our meeting today and I am very excited about this possible job opportunity.
If you prefer to send a formal thank you letter after the interview you can adapt this sample interview thank you letter for your own use.
Anatomy Of The Perfect Follow Up Email
Taryn Elliott from Pexels
Now you know what to do and what not to do. Here are the elements of the perfect polite follow-up email
- State who you are
- Add value could be a compliment, a service/product, or valuable information
- Be specific about how you can help
- Make an explicit call to action
- Write the subject line last
Here is a template with these elements in action
Subject Line:Lets work on
Hi ,
It was great meeting you at ! It was fascinating hearing about .
Id love to help you so you can .
Are you available next week to chat?
Email me back and let me know when it works for you.
Looking forward to hearing from you,
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The Importance Of Following Up After Interviews
Sending a perfect follow-up email after the interview shows that youre interested in the position and that youre willing to go the extra mile. It also gives you a chance to clarify any questions or concerns that the interviewer may have had but didnt manage to address during the interview.
Additionally, employers usually appreciate job interview follow-up emails because they show that the candidate is detail-oriented and takes initiative. Sometimes, hiring managers even make employment decisions based on the quality of thank-you notes. So sending one can be the deciding factor between two equally qualified candidates. Either way, you have nothing to lose here.
So if you want to stand out from other candidates, be sure to send a follow-up email after your interview.
How To Conclude Your Interview Follow
In the sample emails above, youll notice a mix of different ways of signing off and concluding the email. You can choose whichever option sounds natural for you, as some are more formal than others.
Heres a complete list of good, reliable options for how to end your interview follow-up email :
- Thank you for your time and consideration
- Sincerely
- Thanks so much
- Thanks
You can also decide whether to write your first and last name or just your first name. Choose based on your previous interactions with the hiring manager or employer, and what you feel fits with the industry and company culture.
If youve been exchanging emails with the hiring manager on a first-name basis, you can just sign your email with your first name.
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Do Not Overfill Your Email Too Much
Do you still remember our key tips? Make your email as simple as it could be. It means that you do not stuff your email with some extra details or references. All it is aimed at is for you to receive some updates concerning your current situation. Make your follow up email after no response short and clear. The quicker your readers finish reading your email, the more likely they will reply. But still, keep it meaningful and dont cut out what is really important. It will definitely help your interviewer to draw attention to you and your interview.
A lot of people are interested in a follow-up email after a phone interview. The same rules apply here. But there are times when you did not find the employer, but it was he who found you. Recruitment managers often invite several people for an interview on the same day. Thus, they try to attract as many interested candidates as possible, as well as sieve away those who are not interested. If you are interested in a vacancy, confirm this. And also thank them for the time and interest shown in your candidacy. It is important to emphasize the interest, but it must be done in the most concise form. In this case, the specifics are appreciated: tell them what attracted you and why. To emphasize your motivation, attach your CV and a cover letter.
Heres what an email might look like after a telephone interview:
Subject: Thanks for the opportunity, Ron Birginman!
Dear Ron Birginman,
Regards,
Jack Nixon
Tips For Following Up After Job Interviews
- Send a short thank-you note within 24 hours of each interview.
- Consider sending another follow-up at the midpoint of the next-steps timeline but keep it short.
- In follow-ups, thank the hiring manager for their time, reiterate your interest and link your skills to the role.
- Dont go longer than two paragraphs. One is best.
- Keep your tone professional, even if the hiring manager is more casual.
- Always use email. Theres no need for creative outreach.
- Following technical interviews, you can correct notable mistakes in the follow-up. But dont get too carried away.
The follow-up email is hardly the most consequential step in the job-seeking process far more of a check-the-box formality than, say, actual interviews, relevant work samples or professional experience. But it is a step in that process, so it inherently carries with it much of the anxiety that swirls around the rest of the interview gauntlet. Sure, dont sweat the small stuff, but the small stuff is also part of the big stuff.
A job search is high stakes. … The pressure is real, and the follow-up is an extension of that interview process, said Mollie Khine, who oversees some 100 career coaches as director of coaching at Flatiron School, a bootcamp with courses in software engineering, data science and cybersecurity. So just as folks are nervous about the interview itself, it makes sense that youd also be nervous about the correspondence.
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How To Write A Follow
In your interview follow-up email, start by thanking your interviewer for their time. Be sure to highlight the ways your talents align with the role. Refer back to your notes from the interview and the job description to choose words or takeaways from your conversation that will resonate with the reader. Communicate your enthusiasm for the job by restating your interest in the position and your conviction that you are the right fit for the position.
Here is a step-by-step guide for writing a follow-up after an interview:
Begin With A Strong Subject Line
Good subject lines are concise and convey appreciation for your interviewer’s time.
Here are some optimal interview follow-up email example subject lines:
-
Thanks so much for your time!
-
It was wonderful speaking with you!
-
Many thanks for the opportunity
-
In gratitude
-
In gratitude for your valuable time and advice
-
Follow up regarding
You can also personalize the subject line even more so it stands out in the hiring manager’s inbox. Include your name, the position you interviewed for and the date. For example, “Jordayn Lemieux, Product Owner Interview 28/7.” Another option is to reply to a current email thread, which may already contain all of your information and credentials.
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End With A Signature And Your Contact Info
Of course, the follow-up email after the interview with no response should have your personal signature and your contact information at the end. Indicate your phone number and email. It is always better to have a separate block that stands out of the general text of the letter. This way it will be more noticeable. Its always easier to contact you when personal data can be easily and quickly found.
Tips For Sending A Follow
If you decide to go ahead with sending a follow-up email, there are some tips you should certainly keep in mind.
- Always personally address the interview or person to whom you’re contacting.
- Always thank the interviewer for their time.
- Always express your enthusiasm for the job.
- Be sure to include any details, materials, experiences or other valuable pieces of information that you forgot to share or mention.
- Always close your follow-up email with a call to action or the assumption that you’re going to speak soon.
- Proofread and edit your email before sending it.
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Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
When To Move On After An Interview
If you’re still not hearing back, it’s time to continue on with your job search. You don’t want to waste time pandering for a particular job, especially when the company doesn’t take the time to inform you that you’re no longer being considered.
There are more options out there, and you’ll find the right fit. It just might take some patience and a few more thank-you notes.
Getting interviews, but not getting the job offers? It’s time to get some professional help to guide your interview prep. We can help!
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Wrapping Up: The Impact Of Following Up
Sending a follow-up email can greatly influence your likelihood of getting the job you want. The first email should serve as a thank you to the interviewers for their time and a reiteration of your interest in the role. If you dont receive a response, dont fret: You can send another email four to seven business days after the initial interview to reiterate your interest in the position. Regardless of whether or not you receive an offer, youre putting your best foot forward and building a network that will aid you throughout your career. To find your next move, check out all the open positions on AngelList.
When To Send A Follow
There are typically three types of after interview emails you could send after an interview. A thank-you email to the interviewer right after the interview, a follow-up if you havent heard anything back, and an email to stay in touch in the future.
In most cases, you will only have to send one after interview email, one that thanks the interviewer and expresses your interest for the position. The sooner the better when it comes to sending the thank-you email. Try for the same or next day, and do your best to send it no later than 24 hours after the interview.
If for some reason you havent heard anything from the employer since your interview, you can send the second follow-up email to check-in with them. If you dont hear back and have a strong feeling you didnt get the job, you can send an email saying to stay in touch with the hiring manager. This is a great way to expand your network and show the employer you are still interested. We will go through each type of after interview email with examples below.
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Tips For Writing A Follow
- Consider Sending an Email: If time is of the essence, send your follow-up letter via email, with your name and “thank you” in the subject line of the message. If you do send an email, be sure to do so within 24 hours of the job interview.
- Express Your Enthusiasm: Emphasize your enthusiasm for the job. This is your final chance to tell the employer that you believe you are a good fit for the position with their organization.
- Include Anything You Forgot: If you forgot to share an important related experience or some other valuable piece of information, this is a good place to do so. You might also clarify anything from the interview if you feel you did not make a strong first impression in the interview.
- Proofread and Edit: Whether you send the note by mail or by email, be sure to read through the message carefully before sending it. You are still trying to make a strong impression, so a professional, well-written letter is key, and typos or a misspelled name will hurt your chances. If you choose to send an email, send a test message to yourself first to make sure the formatting holds up.
How To Title A Follow
When following up with someone after a job interview, the title of your email can be Follow Up or Thank You. The latter is more polite, but the former is more direct and to the point. You could also include the job title in the follow-up email subject line. It will help the hiring manager remember who you are.
If you want to be even more specific about what the email is regarding, you could add a sub-title such as Interview Follow Up or Thank You Interview. This way, the hiring manager will know right away what the email is about, which may be helpful for them if they handle a lot of tasks.
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