How To Write A Post Interview Follow Up Email

Approach To Writing The Follow

You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.

Steps to writing your own email:

Examples Of Follow Up Emails To Recruiters

At Flowrite, we’ve done extensive research in professional email writing. We’ve created a series of plain-language guides on how to write effective emails that get results.

UX experts NNG has outlined four fundamental principles that all good emails share. All effective emails:

These email basics are the basis for our advice and examples. Information is well structured, fabulously formatted, and engineered to elicit a response.

Each email should follow the same standard formal format you’d use to write any professional email and include:

• A targeted subject line

Letâs see how these work in practice.

Samples Of Follow Up Emails After Interview With No Response

Example 1

Dear Mr./Ms._______,

Recently I went through a job interview for the . I was delighted to meet you. I am writing to clarify the situation concerning the vacancy since I did not get any reply yet. Maybe the decision about my candidacy is still under discussion? I am still genuinely interested in this job.

Looking forward to hearing from you soon.

I truly appreciate your time,

Best Regards,

Example 2

Dear Mr./Ms._______,

Im writing to inform you that I am still very interested in the vacant position of ______ as we had an interview recently. After our conversation I looked up some extra info on the internet and discovered that I started learning I have met and discovered that . This made me even more excited that there is a possibility to work with . I hope that you are considering my candidacy.

Please inform me in case you require some extra information I can provide you with in order to help you in the hiring process.

Best Regards,

Example 3

Dear Mr./Ms._______,

Thank you,

Example 4

Dear Mr./Ms._______,

I would like to inform you that I was offered a job in another company. The timing of my decision is already running out. However, I would be glad to reject this offer if you decide to choose me as the . Please, be so kind as to inform me in the next 2 days about your positive or negative decision. If you require any further information from me, do not hesitate and give your feedback.

Sincerely,

Example 5

Dear Rob,

Thanks again!

Regards,

Ricci Albam.

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Why Should You Care About Candidate Follow

Although many recruiters tend to think about candidate follow-up emails as an optional matter, the reality is rather different.

Candidate follow-up emails allow you to establish an open channel of communication with your candidates. It lets them know that your company appreciates their time.

Job interviews are pretty stressful to many, so follow-up emails, even just to let them know you appreciated their time, can go a long way. They allow you to begin on the right foot with whoever you end up hiring and help you leave doors open in the future for the candidates that dont make it.

According to Glassdoor, 74 percent of candidates read employee reviews from companies before giving their opinion. Candidate follow-up emails help you capture good talent from the beginning, attracting talent instead of hunting for it.

Plus, since over 50 percent of companies expect the candidate to follow up after an interview, taking a proactive approach can help you land better talent.

In essence, follow-up emails help you and the candidate communicate openly, and establish a professional relationship.

Mistakes To Avoid When Sending Post Interview Thank You Emails

Now you know the basics of how to send a great thank you email after the interview. Lets cover a few mistakes to avoid now, though.

Some of this will be review if you read everything above, but I want to make sure you dont do anything that could cost you the job!

First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.

Next, dont ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.

Dont ever put multiple people in the To field of the email either. You should be sending one email to one recipient at a time.

Otherwise, it looks lazy/rushed.

And another big mistake: Thinking you dont need to send an interview thank you email because the person you met wasnt the official hiring manager.

Id recommend sending one any time you had a face-to-face interview with someone.

Everyones opinion can count and the hiring manager can ask everyone what they thought of you. Dont pick and choose who deserves a thank you email. Send it to everyone youve met face to face and play it safe!

One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.

Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.

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The Benefits Of Sending A Thank

Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

Rejection Email After Interview

Informing unsuccessful candidates after an interview is tough, but it’s essential that you do so. When creating a candidate rejection email after an interview, don’t beat around the bush. Tell them straight if they’re not a good fit for the job.

You should be clear and concise and explain that, while this role wasn’t the right one, there may be others in the future. For example, here’s a rejection email after the interview template.

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What To Include In Your Follow

It’s important to be disciplined when sending your follow-up email. Follow this guide for a simple, professional message that gives you the best chance of receiving a response.

Subject line

There is no need to spend hours deliberating over a snappy subject line. The most effective approach that is likely to get your message opened quickly, is to respond to the most recent email between you and the interviewer or HR manager. If this isn’t possible simply include your name, the date and time of the interview.

As a guide, follow this format:

John Smith – Re: Interview on Tuesday at 4pm

Introduction

If you’re on first-name terms with the person you’re contacting – you may have exchanged multiple emails and spoken face to face by this point, then it is fine to open your follow-up email by using their first name. If not, or if you’re unsure, stick with their title and surname .

Body text

Keep it simple. Presumably, the main reason you’re emailing is for a progress update – the interviewer will know this before they’ve even opened your message. Be polite but direct:

• Thank them for their time in the interview.
• Explain that you’re following up on your interview – remember to be specific about the job, mentioning the job title and interview date.
• Restate your interest in the position and say you’re keen to hear about next steps.
• Ask for a progress update, explaining that any information they can provide would be greatly appreciated.

Signing off

Final checks

Take Your Thank You Email To The Next Level

While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before I look forward to… with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if youre in a creative role, taglines if youre in branding, or some slides or possible partners if youre in business development or sales.

It could look something like this:

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Example Email: Portfolio Included/forgot To Mention During The Interview

This is a good email to use to give more information to hiring managers to aid in their , or in case you forgot to mention something during your interview.

This type of follow-up email gives you the chance to remind employers of your skills, qualifications, and, again, how awesome you are.

Ms. Frizzle,

I would like to thank you again for meeting with me to discuss the opening you currently have at your company. It was a pleasure to meet with you and your staff, and I would welcome the opportunity to work with such a team.

In addition to the that I could bring to the role, I am an experienced team player with enthusiasm for group assignments. I am confident that as a member of your team, I could exceed your expectations.

If more time had been available during the interview, I would have liked to go into detail about my responsibilities and accomplishments at . As a helpful resource, I have enclosed a portfolio that highlights my experience in . If you feel that my skills align with the needs of the company, feel free to contact me for further discussion.

Best regards,

Pay Attention To Important Information

Try your best to pay attention to any information the hiring manager gives you regarding follow-up communication. The company may ask that their candidates don’t reach out to them until they reach out first. A hiring manager typically mentions when you can expect a response from them, so it’s important to not email before that time. For example, if they mention it may be a few weeks before contacting you, it’s better to avoid sending a second follow-up email before those few weeks.

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Be Patient After This

If you still havent gotten a response at that point, Id be patient. Theres a chance that an important person in the hiring process is on vacation, or that the person youve been emailing is extremely busy, sick, etc.

So I recommend waiting a minimum of 48-72 hours at this point, and in some cases, a full week is better to wait.

Sending another follow-up sooner than this wont help you get the job. So try to focus on other tasks in your job search while waiting to ask for an update again.

Once you do feel its time to take things further, heres who to email and how to write the email

Pick the next logical person in the company to email.

For example, if you were emailing an HR person before, try the hiring manager or somebody in the department youve been talking to in your job interviews. Or vice versa if youve emailed the hiring manager multiple times with no response, then try checking in with HR, a recruiter, or another relevant contact within the company.

Since this is a brand-new email thread, youll need to write a subject line. I recommend keeping it simple and using one of the example subject lines that I shared earlier in this article.

Ask The Experts: Interview Follow

How To Write A Follow-Up Email After An Interview

Debbi MuschCareer Coach Technical Recruiter, Owner, Rising Careers, LLC

As a Career Coach, and perhaps more importantly as a former hiring manager, I NEVER hired a person that didnt send me a note following their interview. This step demonstrates courtesy and respect, and leaves a positive impression of your genuine interest in the job and becoming part of the organization. The advice I give to my clients regarding follow-up emails after an interview is that its just simply important that they do it!

Job search advice

Jheneal M. McDuffieOwner and Chief of The Resume Chic Co., Certified Professional Resume Writer , Board Certified Master Diversity Resume Writer , Certified Career Coach

When searching for a job, remember to focus on the followingtime, tech, and traction.

Time: Job searching is a job, and you should treat it as such. If you were working, you would have a schedule of activities create a job search schedule outlining what positions youll look for, how much time youll spend looking, researching companies, networking on LinkedIn, etc. Make sure to factor in breaks and self-care.

How To Write A Follow-Up Email After An Interview

Patricia MatthewsOwner, Executive Administrator, Writer

How To Write A Follow-Up Email After An Interview

Carol Grier

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The Importance Of Following Up

Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.

Show How You Are On Board Their Goals

Hi ,

Thank you for taking the time to talk with me today. I learned a lot about your company and where you want to take it, and Id love to be a part of your journey. I believe Id be a great asset to your team, and Im looking forward to working with your team to help your company achieve its full potential.

Thanks again,

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Status Check Email Samplesecond Follow

Hi Chauntel,

Following up on my last note. I remain very interested in the associate editor opportunity. Please let me know if you need any additional materials from me.

Thanks again,

Luis

HIGHLIGHT: Tip: During your interview, it can be helpful to ask about next steps. This approach can give you a sense about a hiring managerâs deadlines, as if youâre informally setting a check-in date, and can give you more time to prepare for whatâs to come.

How To Write A Follow Up Email After An Interview When You Havent Heard Anything From Them

If you havent heard back from the hiring manager after your interview or after your post-interview thank you email, you can send an email checking in with them. If you arent sure how to follow up on a job, you should typically send the follow up email if you havent heard back after about two weeks since your interview. Remember to send the interview follow-up email to whoever said theyd be in touch, or whoever it is you have been in touch with for interview scheduling. Follow our tips below on how to write a follow up interview after an interview.

Interview follow-up subject line

The interview follow-up subject line is important. The email subject line is what the hiring manager will see right away and based off the subject they will decide whether your email gets opened and how fast theyll get to it. In the subject line, remember to include the job title you interviewed for. Here are some sample interview follow-up subject lines:

Following up regarding the position.

Following up on an interview for

You could also reply to the latest email between you and the hiring manager. Itll look something like, Re: Interview on Wednesday at 11 AM. Typically, they will open this immediately because theyll see that it is part of a previous email.

Interview follow-up body

Follow these 7 steps for the best follow-up email after an interview:

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Example Email: Staying In Touch

If you havent heard back after checking in, or youve learned that you didnt get the job, you can still attempt to stay in touch with the hiring manager or recruiter. The goal of doing this is to create a professional relationship with someone who can help you grow professionally and stay on their radar in case any other jobs open up.

Even though this email probably wont change any final hiring decisions, it can reinforce your interest in the company and show the hiring manager that there may be a future role that you could successfully fill.

• Send this email to the hiring manager. This person could be a potential mentor if youre looking to grow in this particular field or industry.

• Keep this email concise. Mention what about them you found interesting or inspiring, and include a proposed time frame for a phone call or meeting.

• Keep it professional. This is a chance for you to grow professional relationships, not building your online dating portfolio.