Tuesday, May 21, 2024

How To Write A Thank You Email For An Interview

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What To Include In A Thank

How to Write a Thank You Email After the Interview & WOW Them!

Here are the basic points you should include in just about any thank-you note you send after an interview, and a few optional ideas:

  • Express thanks for the interviewers time.
  • Briefly reinforce why youre interested in the job and why youd be a good match.
  • Consider adding something that you and the interviewer discussed while getting to know each other that makes the thank-you email more personal.
  • Offer to answer any questions they might have.
  • Add relevant examples of your work, or suggest a solution to a company problem that came up during your conversation.
  • Close your email by reiterating your appreciation for the interview and asking about next steps.

More Complex Thank You Email

Replace the text below with whatever terms are appropriate for you and your situation.

Subject: Thank you for the interview on

Dear :

Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .

As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you .

Best regards,

I Have Further Questions That Didnt Arise In The Interview

Dear < insert interviewers name> ,

Thank you so much for taking the time to interview me today!

I really enjoyed our discussion regarding < insert conversation topic> . A few questions came up after the interview that I would like to check with you.

  • < Question 1>
  • < Question 2>

I appreciate your consideration for < insert job position> . Looking forward to hearing from you, and hope you have a wonderful day!

Best wishes,

< Your full name> < Your contact telephone number>

Sometimes its difficult to think of questions during the interview. However, the follow-up email provides a brilliant opportunity to ask any questions that didnt arise during your conversation. Remember to keep the questions relevant to the job position and company.

Recommended Reading: Cfo Interview

Short Interview Thank You Email Example

A short thank-you note is great for any type of interview. Including a zoom or in-person interview.

Dear Rob

It was really awesome meeting with you today and discussing the role of Software Engineer at Apple.

From our conversation, it sounded like functional leadership was a big part of this role. And I feel I could make a valuable contribution to those efforts. My previous experience at Facebook makes me well-prepared for this.

I’m attaching my resume, references, and a few URLs to check out my work.

Let me know if I can be helpful and look forward to moving the process forward. Feel free to contact me if you have any questions. Or if you need additional information, don’t hesitate to ask.

Thanks so much, Rob!

Explain What Makes You The Best Fit For The Role

40 Thank You Email After Interview Templates á? TemplateLab

You can use this next section to reiterate any skills or qualities you may possess that make you well-suited for the position. View the job posting as you type this email and mention any preferred skills they have listed that you may have as well. You can also reference your notes if you took any during the interview and use those to connect yourself to the position or company.

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Sample Interview Thank You Email/letter #:

Hello < Interviewers Name> ,

Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.

The information you shared about < Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.

Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.

Thank you again.

Best regards,

< Your First and Last Name>

This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.

Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.

Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.

Final Thoughts On Thank You Emails

Post-interview short thank you emails are easy to write. You can send them after phone interviews, second interviews, or anytime during the hiring process.

Crafting a good concise email with the points listed above will hopefully help put you over the top and get you the job offer you deserve.

Having trouble finding the right technical role? Reach to one of the leading engineering staffing agencies Apollo Technical or Talk to one of our software developer recruiters today.

Read Also: Preparing For System Design Interview

Why Is A Thank

A thank-you email after a Zoom interview, just as with an in-person interview, is a great way to follow up with the hiring manager and express your gratitude. It shows the hiring manager you’re passionate about the position and the potential to work with them. If the hiring manager had a lot of video interviews, sending a thank-you email also reminds them about your experience, what you discussed during the interview, and why you’re a good fit for the role.

Tips To Writing A Thank You Email After An Interview

How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

When your diligent work perfecting your resume leads to an interview, there is a period where you wait for a response from the company. Often, a good next step is to send a follow-up email to thank the person for taking the time to interview you. This shows a hiring manager you are serious about the job and know their time is valuable. In this article, we discuss some good ways to approach the thank you email after an interview with some examples you can model your own email after.

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Smoothing Out The Edges

When you have a draft of your interview thank-you email complete, you will want to proofread it at least twice. You dont want to rely on the spellcheck and grammar correction tools alone.

Double-check the spelling of names, your sentence structure, and if any words you intended to use are missing. After you have done your best to polish your thank-you email draft, get a second pair of eyes on it if you can. You will be surprised at how quickly a fresh perspective will reveal some of the details you may have overlooked.

Thank The Recipient For The Interview

The body of your email can begin with thanking the interviewer for their time and for conducting the interview with you. This can be a brief sentence or two expressing your gratitude for the opportunity to speak with them. You can also include the date you interviewed to help refresh their memory or to use for future reference.

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Keep It Short And Mind Your Structure

In the same vein, dont suddenly write a novel about how much you love the company or the person you talked to. You may have many things to tell this recruiter or hiring manager, but try to stick to one main point, question, or fun fact.

Personally, if Im reading a thank-you email longer than five sentences, Ive probably started to wonder if the time to read it was worth my investment. Knowing how to write a thank you email after an interview is a valuable skill. Trust me.

Sample Thank You Emails

40 Thank You Email After Interview Templates á? TemplateLab

Are you still feeling a bit stuck on what to write in your thank you email? Use the sample note below, and customize it to fit your needs. Notice that it contains all the information cited in How to Write a Thank You Email After an Interview, above.

Subject: Thank you

Hello ,

I wanted to thank you for taking the time to meet with me and discuss at . It was certainly a pleasure to learn more about .

Ive been thinking a great deal about what you said about . During my time at , I found it effective to . In fact, resulted in an of percent.

I am confident that my experience will yield similarly positive results as your new .

If you require any additional information from me, please feel free to contact me. Im looking forward to hearing from you .

Again, thank you for your time!


What if youre applying to an entry-level position and you feel that the above thank you note is a bit too formal? Try the following thank you note sample on for size. It is especially designed for small companies or those with a relaxed atmosphere.

Subject: Thanks for the Interview!

Hi ,

I really had fun today learning about the rewards and challenges of working as a at . I am very excited to join your team and help to .

Please feel free to contact me if you need any more information. I look forward to your call. Again, thank you for your time.


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Create An Appropriate Subject Line

Before you write your thank-you email, consider the subject line. The email’s subject line should be concise and make the hiring manager understand the purpose of your email immediately. If the subject is clear, it lowers the risk of your thank-you email being missed or ignored. The subject line should include your name, the words “thank you” and the job title.

Example:Thank You John Adams, Marketing Manager Interview

How To Write A Thank You Email After An Interview

Subject line. If you email your thank-you note,you need a subject line that easily conveys your message.

  • Personalized greeting. Rather than starting to type your message right away,always begin thank-you emails with a salutation.
  • Note of appreciation.
  • Prompt to take the next step.
  • Contact information.
  • Recommended Reading: Prepare For System Design Interview

    When And To Whom You Should Send Thank You Emails

    Hiring managers recommend you send a thank you email quickly.

    Jeff Kelleher, Talent Management Specialist at Combined Insurance, states, My suggested rule of thumb is to send a thank you email within 48 hours of your interview.

    Vienne Cheung, a Partner at Motu Novu in Boston, recommends that you send an interview follow-up email within 24 hours: For me, I read that as a candidate that is eager to work with us.

    Make sure you either send emails to everyone you met or reference the other people in the thank you email to the hiring manager.

    Gretchen Skalka, a Senior Manager at TBC Corporation, notes, The hiring manager usually puts some thought, some strategy behind the selection of people to co-interview. It also shows that they were paying careful attention to the entire room and content of the interview, and not simply focusing on the hiring manager.

    How To Write Thank

    How to Write a Thank You Email After an Interview ( a Template!)

    Most job seekers put a lot of effort into crafting a resume and preparing for an interview. Heres what many people dont spend much time on but should: thank-you emails after interviews.

    Its surprising how many job candidates dont bother to send a thank-you note, because it really does make a positive impression on employers. Its a simple step to take, and it can separate you from equally qualified candidates who dont send a email after an interview. And yes, you should send a message after a video interview just as you would an in-person meeting.

    If the challenge of crafting a great thank-you email is holding you back from sending one, youve come to the right place.

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    General Tips For A Thank You After Interview Email

    Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

    Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

    Here are some general tips about what to include in your thank you after interview email:

    • Thank them for their time.
    • Highlight what you like about the job opportunity.
    • Highlight what you like about the company.
    • Recap your main skills and attributes.
    • Follow up on anything that you said that youd get back to them on.

    Thank You For Your Time

    Writing a thank-you email after an interview is an important part of getting the job you applied for. Not only are you showing your appreciation and professionalism, but it also leaves a positive impression on the interviewer and potential future employer.

    Unfortunately, its much too easy to forget to send that all-important email. To avoid this, we recommend you try out the Send Later function from Mailbird an email management tool where you can check and organize multiple email accounts in one place.

    Pro tip: Add your own signature to the end of the email to come across like an expert.

    Get Mailbird, the Best Email Client for Business

    ChristinMarketing Manager

    PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

    Published on

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    Why Is A Thank You Email After A Phone Interview Important

    A thank you email serves as a professional thank you note to an interviewer that expresses your gratitude for the phone interview. Sending a thank you email after you’ve finished your interview helps hiring managers remember who you are and shows your politeness and professionalism. Taking the time to write an email expresses your dedication to the role and can help you stand out among other candidates.

    Who To Write A Thank

    40 Thank You Email After Interview Templates á? TemplateLab

    In general, itâs a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you donât already have their contact info, request it from your main point of contact throughout the hiring process , explaining that youâd like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CCâd.

    If you spoke to many different people â say, you presented to a room of 10 or more â itâs probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CCâd.

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    Sample Group Interview Thank

    Subject Line: Thank You John Smith, Administrative Assistant

    Dear Ms. Johnson and Mr. Martin:

    I enjoyed speaking with you and the rest of the team today about the administrative assistant job at ACME. I was excited to hear about your plans for the third quarter, and the goals and challenges you described.

    Id love the chance to help achieve those goals using my strong organizational and writing skills, as well as my expertise with QuickBooks, Microsoft Office, and Trello. In my current role at ZXY Corp, Im accustomed to working with multiple teams, each with their own culture and priorities. I enjoy helping all kinds of different contributors and leaders stay organized and efficient, and I know that I would be able to do the same for your team.

    Thank you again for taking the time to interview me. Im very interested in the job and happy to provide references. I look forward to hearing from you.


    Bonus Tip: Send An Individual Note To Each Person You Met With

    Sometimes you interview with several people in one day, which means each person gets a thank-you note. While it might be a pain to personalize every thank-you note , do it anyway.

    This shows that you took the time to learn about each interviewer, demonstrating you are a detailed and thoughtful person. Its fine to use the same opening and closing , but make sure you mention one unique thing for each interviewer. If nothing else, you never know when the recipients are comparing notes to see if you created a unique thank-you note for each of them!

    And be sure to triple check the name at the top! Copying and pasting can be a dangerous game.

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    Share A Mutual Interest

    Dear < insert interviewers name> ,

    It was wonderful meeting you today, and I really appreciate you setting aside time to interview me. It was lovely chatting about our < insert mutual interest> !

    Im very excited to be considered for < insert job position> , in addition to all of the potential opportunities < insert company name> presents!

    Thank you so much for your consideration, and I hope you have a great rest of your day.


    < Your full name> < Your contact telephone number>

    This email template is tailored towards an interview where you may have shared a mutual interest. For example, if you both enjoy beach volleyball or pottery, then this is a great point to include. Similar to the first general email, this template can be used for all job positions.

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