Thank You After Interview Email Best Practices
Here are some general best practices for writing your interview thank you message:
- Send the email within a few hours of the interview.
- Be polite and professional in your language.
- Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
- Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
- Dont appear overconfident by sounding as if you just assume that you got the job.
- Be sure to actually say the words, thank you.
- Offer to answer any additional or follow-up questions the interviewer may have.
Reiterate Your Interest In The Position
A second thank-you note is also a chance for you to enthusiastically reiterate your interest in the position and in the company. Be sure to mention something unique and specific that you and your interviewer discussed the organization, their company culture, or their mission, as they likely have interviewed several people. This will help jog their memory about your interview and allow you to stand out from your competition.
You should use your thank-you note to persuasively reinforce the ways your skills and experience are a good match for the position for which you interviewed. Your thank-you note should also reflect the differences in tone between the interviews.
This is a final chance to make the case for choosing you for the role.
Customize Your Emails After Each Step In The Interview Process
Make sure you’re emailing everyone involved in your interview process and customizing your notes according to the stage of the interview process and what you discussed with that person.
For example, if you’re sending a thank-you email to the recruiter who contacted you, you could include something like this:
“Thanks for answering all of my questions about the role and setting up my next interview with ! I appreciated your insight into how the team measures success, and I believe my experience would bring a lot to the team.”
Then, if you’re sending a follow-up thank you email to the hiring manager, you could include more details from your conversation:
“Thanks for taking the time to chat with me about the position today! It was great to learn more about your strategy and approach to , and I completely agree with your philosophy on . I believe my experience could bring a lot to the role and the team — here’s my recent on the subject if you’d like to read more about it. I’m excited about learning more from your team’s VP in our conversation next week, which I appreciate you setting up.”
Finally, if you’ve made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank-you email is enthusiastic and confident so the hiring manager has the most positive possible impression of you before making a decision:
It’s amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go.
Topics:
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Sample Thank You Email Template #2
Hi Kevin,
Thank you for meeting with me at your office this afternoon.
I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.
seems like an interesting place to work with the many exciting projects youre working on.
I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.
I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.
If you have any further questions or need anything else to move the process forward please let me know.
Regards,
Include Any Details From Conversations
Sharing details from your interactions with the thank you note recipient demonstrates active listening skills and conveys interest. It can also help a new contact remember you. This is helpful if the recipient talked with several people in a short period, such as if youre sending a thank you note to someone you met during a conference or trade show.
Take a few moments to jot down some notes as soon as the conversation is over. This way, you wont forget any meaningful aspects of the discussion.
Example:Learning about how your team is working to resolve our scheduling issues was immensely helpful, as we plan on working with more clients in the new year.
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It Can Move Things Along Or Give You Closure
Youve received a good offer that you think youd be happy with, but youre still waiting to hear back from your first-choice employer. You dont want to lose the possibility of a good job when its in your hands, but you also arent ready to give up hope for a position at your dream company.
In this scenario, following up can nudge the hiring manager at the job youd really like to get and push the process forward. Or, at the very least, it can give you closure and help you focus your energy on the opportunity at hand.
Dear ,
I hope all is well. I wanted to check in on the status of the position, as Ive received an offer from another company. Im still very much interested in joining the team at , and wanted to get an update on my candidacy and the timeline before making a decision. Please let me know when you have a moment.
Thanks!
Sign Off With Gratitude
Weve gone over good email signatures for during the coronavirus pandemic before, but nows a good time to review solid basic sign-offs for emails.
Basically, just keep it simple. Express your gratitude again and get out of their inbox.
Examples:
- Looking forward to our next steps,
- Thank you for your time,
- Thanks again, and best wishes,
Go plug-and-play these little modules together and youve got yourself a nice thank-you email to send after your remote job interview!
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What Is A Thank
A subject line is the information you type into the subject field of a message of thanks before emailing the hiring agent who interviewed you for a job. While the subject line only includes a few words, developing it is a key step for interviewees due to several reasons, including:
- The hiring agent sees it first. The subject line is the first section that hiring managers see of your thank-you email, and they can see it before opening your message. If you made a good impression in your interview, seeing the subject line can be an effective reminder that communicates your professionalism and enthusiasm to the recruiter even if he or she is too busy to read your message immediately.
- It can help you stand out from the crowd. Interviewers often have full inboxes with messages from job seekers, company emails, and messages from mailing lists. Consequently, its easy for a recruiter to miss an email in the inbox clutter. A great subject line can differentiate your thank-you email from other messages and motivate the recipient to read it quickly.
- It can help you to build a relationship. An engaging subject line in a timely thank-you email can build rapport with the interviewer by capturing his or her attention, starting a conversation, and further solidifying the good impression you made at the interview.
Show Your Appreciation Within The First Few Sentences
Next, show your appreciation within the first few sentences. Be specific about why you are sending your email, and explicitly thank the company and individual for taking the time to meet with you. You can also include your appreciation for learning specific details about working in the organization or having a specific question answered. For instance, thank the professional you spoke with for answering your questions about their corporate benefits or how the company handles overtime pay.
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Why Is It Important To Send A Thank You Email After An Informational Interview
An informational interview thank you email expresses your appreciation to the business, organization or individual for taking the time to provide you with valuable insight about a position or role you’re interested in. Sending a thank you email to follow up after an informational interview is an effective means for showing your consideration and continued interest in a position within that company. It is also not something every job applicant will do, which puts you foremost in the employer’s mind and demonstrates a higher level of professionalism.
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Use Catchy Subject Lines
Avoid using common subject lines that may end up in the spam folder. For example, such specific information may include the time your interview took place. Ensure that you use an email heading that presents your email as unique and prompts the interviewer to read your email. Examples of great subject lines include: “Thank you for the opportunity,””Follow up regarding the interview today,” or “Great interviewing with you today.”
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Who To Write A Thank You Letter To
You should write a thank you note to each person that interviewed you.
Most interviews are one-on-one, making it clear that you should send the thank-you email to the person that interviewed you. This person may not be the same person that contacted you to set up the interview.
Some interviews consist of two or more interviewers simultaneously. In these situations, you can send an email directly to all of the interviewers. If you had a personalized connection with the specific interviewers, you could create a unique email to each individual separately.
Finally, there are situations where you may have multiple one-on-one interviews with different people within the same company. You may meet with several rounds of people, from the hiring manager to your potential colleagues. In these cases, send an email to each individual you spoke with for an extended time.
Note: You may not have an email address to directly contact each person, but you can always try to find the individuals on LinkedIn. You can also try to guess their email based on the corporate email structure. Ex: If Susan Trout’s email is [email protected], you can assume that the other coworkers’ emails will be the first letter of their first name followed by their last name @company.com.
Senior Early Learning Program Manager Metropolitan Family Service
The Early Learning Senior Program Manager is responsible for the Leadership and overall management of the Early Learning programs of Metropolitan Family Service including Ready, Set Go! Early Ready, Set, Go! , and the P3 and Parent Child Development Services of the Multnomah County SUN Service System.
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Reiterating Interest In The Job And Company And What You Bring To The Table
After thanking the interviewer, express your excitement for learning about the role and company. Reiterate your interest in the job. An interview is a time for the company to see if you are a good fit for the role, but you should also be attentive to learning if you think the company and role is a good fit for you. Not sending a thank you email could be interpreted as a lack of interest in the role. Its also important to align yourself with the companys mission, values, and culture.
Example:
It was a pleasure learning more about the role and company. I love the companys dedication to uplifting the homeless community in Los Angeles, a mission that is close to my heart as I volunteer at the homeless shelter twice a week.
Emphasize what you bring to the table. This is crucial. Now that you have interviewed and have additional context on the role and what they are seeking, you can specifically address how you are a great fit for the role. If they are struggling with sales, discuss your experience with winning sales. If the Marketing Director is struggling to keep up with her workload because of lack of support, discuss your experience with assisting high-level managers and executives.
Free Thank You Email Templates
Take the guesswork out of writing your post-interview thank you email with one of our handy post-interview email templates. Templates are useful to help avoid spelling errors, grammar mistakes, and unprofessional language. They can also save you some time and unnecessary stress. That said, youâll want to double check youâve customized all the necessary parts before hitting send! Get access to our free thank you email templates
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What To Do If You Are Invited For A Second Interview
Depending on the company you are interviewing with, you may be asked to come in for a second interview. This often happens with larger companies with more elaborate recruiting systems. However, small companies also use multiple interviews to ensure you are the right fit for their team.
If you receive a phone call or email asking you to come in for a second interview, you want to collect as much information as possible about who you will be speaking with and how it may be different from the first interview.
For example, you will want to ask questions like:
- Will I be meeting with the same team members as the other day?
- Is there anything specific that I should be ready to discuss?
- Should I expect to be tested on any particular skills?
Make a note of all of this information and then prepare accordingly.
Be Your Best Self On Paper
Your cover letter and resume were all about representing the best version of your professional self, and this thank-you note should be no different. Dont resort to overly familiar language just because youve met someone in person, but also dont suddenly become cold and dispassionate. Keep the same tone you would in any other email to the recruiter or hiring manager, and if theres a place to remind them of your passion for the role, go for it!
The only thing you should avoid in a thank-you is trying to sell yourself once again. Youre writing this note to show you appreciate someones time, not to tell them youre awesome. Remember that.
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Why Send A Thank You After Interview Email
While its not required, its highly recommended to send a thank you after interview email to reinforce your interest in the opportunity, highlight your strengthsPersonal BrandOur personal brand is what people see as our identity, who they see us as and what qualities and things they associate with us. It reveals, and follow up on anything from the interviewInterview Tips How to Interview WellThis guide will give you a list of the top 10 interview tips, based on decades of firsthand experience from the CFI team interviewing hundreds. Its recommended to send the email within a few hours of the interview, as hiring managers often make their decisions very quickly and you want to keep their impression of you as high as possible.
Conclude With A Call To Action And Additional Information
The goal is to spur your interviewer to consider you positively. You can end with a call to action indicating you’re looking forward to the next stage of the application process. You can also set yourself apart by giving a personal statement and stating what unique value you bring to the job. As the concluding part, ensure it’s brief and impactful.
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Sample Interview Thank You Email/letter #:
Hello < Interviewers Name> ,
Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.
The information you shared about < Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.
Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.
Thank you again.
Best regards,
< Your First and Last Name>
This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.
Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.
