Example Email: First Follow
This email should be sent within the first 24 hours of your interview. In this email, highlight how your strengths and qualifications align with the duties of the position. Refer to your notes from the interview and the job description to choose words that will stand out the employer.
Communicate your excitement for the opportunity by showing your interest and your belief that you are the best person for the job. If theres anything you forgot to mention during the interview, this could be a good chance to bring it up.
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In the first paragraph, mention the specific job title and thank the interviewer.
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In the second paragraph, note the company name and a conversation point or goal that seemed important to the interviewer, and connect it to your experiences.
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In the final paragraph, invite them to ask additional questions and close by saying youre looking forward to hearing back from them.
What You Should Cover In Your Thank You Email
Kelleher recommends, The first thing a candidate should do is express your thanks to the interviewer. After that, Cheung states you must outline what makes you believe that you will be the best candidate for the position. Think about what professors, other employers, and/or fellow students said made you unique and incorporate that information into the letter.
If you think of something you forgot to cover in the interview, you can discuss it in the thank you email. Also be sure to send any additional information the prospective employer requested from you.
Skalka notes, Having their most recent work helps me understand their incoming skill level.
Start By Choosing The Right Subject Line
The best subject lines in your follow-up email are clear, concise and convey appreciation for your interviewers time.
Here are the best interview follow-up email example subject lines:
- Thank you for your time,
- Great speaking with you today!
- Thank you for the opportunity
- Thank you!
- I appreciate your time and advice
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Follow up regarding
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Phone Interview Thank You Email Example
Not too different from the sample email earlier.
Dear Ian
Can’t thank you enough for spending time with me over the phone and discussing the opportunity at Apple, Inc. It sounds like an incredible opportunity to learn about Product Management and how technology will advance with younger demographics.
My previous work experience in the education space makes me a great fit for this role.
I’m including a few of my projects and references below. Let me know how I can be helpful in moving forward in the process. Or if you have any further questions, let me know!
Thank you so much, Ian!
Melissa
Before You Send Proofread Everything
Email templates are only as good as the effort you put into filling them out and proofreading them.
Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.
Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.
If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.
Right?
Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!
So be careful, take your time with these sample emails, and make sure every single word makes sense.
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Why Is It Important To Write A Thank
Its true that some employers expect a thank-you letter after an interview. Its a gesture that reinforces your interest in the role, while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer’s decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.
A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates as many people dont mail letters anymore. However, it can take days for a mailed letter to arrive. The hiring process can move quickly so its recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email no more than 24 hours after the interview.
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How Do You Politely Follow
Tip: Be brief. Be polite by asking if theyve looked it over rather than accuse or point out that you havent received it yet. Add value by giving them context for the urgency if needed or urgency about the next steps. Finish with a call to action so they know what you want them to do and why its important.
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Long Interview Thank You Email
In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.
Subject line: Thank you for your time
Dear Mr. Jefferson,
Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.
I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.
In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.
Thanks again,555-555-5555
Let Them Know You’ll Keep Their Resume On File
When writing your job rejection email, let the candidate know you can keep their resume on file. This shows that you value their work and may consider them for future opportunities. Perhaps this candidate may not be the best fit for the specific role you are currently hiring for, but in the future, they might be a great choice.
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How To Write Thank
Most job seekers put a lot of effort into crafting a resume and preparing for an interview. Heres what many people dont spend much time on but should: thank-you emails after interviews.
Its surprising how many job candidates dont bother to send a thank-you note, because it really does make a positive impression on employers. Its a simple step to take, and it can separate you from equally qualified candidates who dont send a thank-you email after an interview. And yes, you should write a thank-you message after a video interview just as you would an in-person meeting.
If the challenge of crafting a great thank-you email is holding you back from sending one, youve come to the right place.
How To Conclude Your Interview Follow
In the sample emails above, youll notice a mix of different ways of signing off and concluding the email. You can choose whichever option sounds natural for you, as some are more formal than others.
Heres a complete list of good, reliable options for how to end your interview follow-up email :
- Thank you for your time and consideration
- Sincerely
- Thanks so much
- Thanks
You can also decide whether to write your first and last name or just your first name. Choose based on your previous interactions with the hiring manager or employer, and what you feel fits with the industry and company culture.
If youve been exchanging emails with the hiring manager on a first-name basis, you can just sign your email with your first name.
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Sample Job Interview Follow
Subject Line: John Smith Thank You
Dear Mr./Ms. Last Name:
It was a pleasure meeting you the other day and discussing the teaching assistant position at ABC Middle School. I really appreciate the time you took to interview me for the position.
I enjoyed meeting everyone on the sixth-grade team and getting to ask them questions about the teaching assistant position. The more I spoke with you and the team, the more I was convinced that my teaching experience and my passion for small-classroom learning make me a strong candidate for this position.
I look forward to hearing from you next week regarding your final decision. Feel free to reach out to me beforehand with any questions or concerns. Again, my phone number is 555-555-5555.
Thank you again for your time and consideration.
Best,
Thank You Email Subject Line
Make the purpose of your message clear with a formal subject line like the examples below. DO use the whole phrase thank you in the Subject and the message. Do NOT use the informal term thanks. For example:
Subject: Thank you: interview on
Subject: Thank you for the interview on
Subject: Thank you for the interview
Subject: interview on thank you
Replace the text above with the appropriate information for you.
Keep the subject line shorter than 75 characters, if possible. Many email systems show only the first 40 to 50 characters, so keep that in mind when you write your subject.
Avoid seeming to be casual or informal by using a subject such as Hi! or Greetings! or even Thank You! These subjects have two major problems:
- They do not make the topic of the message clear.
- They do not look professional.
- They may be caught in spam filters and never seen by a human.
- They do not look like you are taking the opportunity seriously.
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Send Your Thank You Note From Your Personal Computer
Use your personal desktop or laptop computer to send this message.
Avoid using your smart phone to write and send this message. It is too easy for unintended changes to be made by the software when auto correction fixes the errors it finds. These kind of changes can make you look inept and unable to use something as simple as email.
If you are employed, DO NOT send this message while you are at work or using your work computer.
If employed and using your employers equipment or network to send your message, your employer may discover the message and your intentions to leave. The result is that you could have a very uncomfortable discussion with your boss about your job search, or you could lose your job.
When And To Whom You Should Send Thank You Emails
Hiring managers recommend you send a thank you email quickly.
Jeff Kelleher, Talent Management Specialist at Combined Insurance, states, My suggested rule of thumb is to send a thank you email within 48 hours of your interview.
Vienne Cheung, a Partner at Motu Novu in Boston, recommends that you send an interview follow-up email within 24 hours: For me, I read that as a candidate that is eager to work with us.
Make sure you either send emails to everyone you met or reference the other people in the thank you email to the hiring manager.
Gretchen Skalka, a Senior Manager at TBC Corporation, notes, The hiring manager usually puts some thought, some strategy behind the selection of people to co-interview. It also shows that they were paying careful attention to the entire room and content of the interview, and not simply focusing on the hiring manager.
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Why You Should Send One
A thank you email after an interview makes a positive impression on hiring decision makers. Heres data to help you understand just how much a thank you note means.
- 68% of recruiters/hiring managers say a thank you email after the interview matters
And theres another reason to write a thank you after your interview. Its the polite thing to do.
Sending someone a thank you may not be a normal activity for you, but the interviewer did invest their time to meet with you and that is worthy of saying thanks. You are being polite and showing respect.
And theres one final reason to send a thank you. Your note provides you with one more opportunity, perhaps the last one, to remind the interviewer that you are very interested in the job and are indeed the right candidate.
Here are three points you want to address in the thank you letter you send after your interview:
- Your interest in the role
- Your fit with the company
- The value you will deliver if hired
Additionally, sending a thank you helps make you memorable. Believe it or not, very few candidates send them!
When an organization interviews lots of people, it is very easy for them to mix candidates up or forget specifics. Your thank you helps remind them who you are!
Post Interview Email Body
Thank you for your time yesterday/today. It was a pleasure meeting you and learning more about the Account Executive role with ABC company.
After the opening, you then proceed to a short recap of themeeting, where you will also reaffirm your interest in working there.
I enjoyed knowing more about the companys future plans and expectations and, as I mentioned during the job interview, this opportunity fits my skills set and Im sure I would perform very well, should I be selected.
This is very straight to the point without sounding needyand reminds the interviewer why you are a good fit.
At the end of the thank you email, you should always express your availability to be contacted should the interviewer need more information, thank them again, and also that you are looking forward to hearing from them.
I look forward to hearing from you regarding the next steps. In the meantime, should you need any additional information, please do not hesitate to contact me.
Thank you again for your time.
Regards,
Jake
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Why Write A Thank
There are multiple surveys and research that support why sending one is key:
- TopResume: A survey by TopResume showed that 68% of employers and hiring managers say writing a short thank-you note post-interview matters. In addition, they mentioned 16% of interviewers rules out a candidate if they didn’t send a thank-you email.
- CareerBuilder: In a survey by CareerBuilder, only 57% of candidates sent a thank-you note after their job interview.
- Robert Half: 80% of hiring managers agree that receiving thank-you emails after an interview is helpful in the hiring process.
This means that 31% of qualified candidates didn’t send any type of follow-up email after their interview.
It takes about 5-minutes to complete this note. It’s clear job seekers should spend a few minutes to send one once the interview is complete.
How To Write A Staying In Touch Email After An Interview
If you havent heard back after checking in, or you found out you didnt get the job, you can still email the hiring manager explaining how youd love to stay in touch. The goal of this email is to establish a relationship and for them to keep you in mind and help you grow.
Just like the post-interview check in email, this one is short and sweet.
- Send this email to the hiring manager.
- Thank them for their time and consideration in the interview stage.
- After addressing them, mention what it is about them that you find interesting or inspirational.
- Limit this email to one to two paragraphs and include a proposed time to meet for a call or for coffee.
Sample staying in touch post interview email
Subject line: Staying in touch
Dear [Hiring Manager}
Hope you are doing well. Im reaching out to say thank you again for your time and consideration. I really enjoyed my speaking and learning fro you and others at my interview. In particular, I found the details you shared of your own career path very to be very eye-opening and inspirational. As someone whos aspiring to build my career myself, , Id love to learn more about how youve developed your skills.
I know you must be busy, but if you have 20 minutes to chat, it would be greatly appreciated. Are you available for a phone or coffee chat sometime in the next few weeks?
Thanks again,
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Example Interview Thank You Email #:
Hi Daniel,
Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.
Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.
Dont hesitate to contact me in the meantime if you have any questions or concerns.
Best regards, Biron Clark
However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.
