Wednesday, May 15, 2024

How To Write An Interview Thank You

Don't Miss

Senior Early Learning Program Manager Metropolitan Family Service

How to Write a Job Interview Thank You Note – Video Tutorial

The Early Learning Senior Program Manager is responsible for the Leadership and overall management of the Early Learning programs of Metropolitan Family Service including Ready, Set Go! Early Ready, Set, Go! , and the P3 and Parent Child Development Services of the Multnomah County SUN Service System.

Find the person whos building a career, not chasing the next job. When its time to find a great new employee, share your job opening with the Macs List community. Well introduce you to more than 80,000 of the Pacific Northwests most educated, experienced, and passionate professionals. Practice your handshake, because your next great hire is here!

Bonus Tip: Send An Individual Note To Each Person You Met With

Sometimes you interview with several people in one day, which means each person gets a thank-you note. While it might be a pain to personalize every thank-you note , do it anyway.

This shows that you took the time to learn about each interviewer, demonstrating you are a detailed and thoughtful person. Its fine to use the same opening and closing , but make sure you mention one unique thing for each interviewer. If nothing else, you never know when the recipients are comparing notes to see if you created a unique thank-you note for each of them!

And be sure to triple check the name at the top! Copying and pasting can be a dangerous game.

Professional Thank You Letter After Interview

If you attended a professional interview, your thank you letter should follow suit with a formal structure and tone. Begin by thanking your interviewer for their time and for the information they provided about the available position at their company. Use the rest of your letter to reiterate how your credentials, professional experience, education, and skills make you an ideal candidate for the position.

Its appropriate to send a professional thank you letter after your interview in situations where:

  • The hiring manager has used formal communication in their written correspondence and in-person interactions.
  • The work environment of the company youve interviewed with places emphasis on professionalism.
  • You didnt form a personal connection with the hiring manager during your interview.

Recommended Reading: System Design Interview Preparation

Why Sending A Thank You Email Is Important

A survey showed that 80% of HR managers reach the final decision of hiring the candidate by looking at a thank you email. Surprisingly, 57% of job seekers dont bother to send a thank you note after being selected.

A perfectly written thank you email is your chance to make an impression. You can also add links to your portfolio or professional account to show your qualities and skills.

Also, never delay sending a thank you email more than 24 hours. It impacts your chances of being hired, especially if the manager is about to make a quick decision.

Thank You After Interview Email Best Practices

FREE 9+ Sample Thank You for the Interview Letter Templates in MS Word ...

Here are some general best practices for writing your interview thank you message:

  • Send the email within a few hours of the interview.
  • Be polite and professional in your language.
  • Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
  • Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
  • Dont appear overconfident by sounding as if you just assume that you got the job.
  • Be sure to actually say the words, thank you.
  • Offer to answer any additional or follow-up questions the interviewer may have.

Read Also: Interview With Cfo

Express Eagerness To Hear Back

Wrap up your thank you email and express your eagerness to hear back.

Subject line: Thank you Client Success Manager interview
Hi Jessica,
Thank you so much for taking the time to meet with me today. I enjoyed the opportunity to learn more about the position and the company.
After interviewing with you, I am certain Im qualified for this role. My experience as a Customer Service Manager at Silver Financial Solutions closely aligns with the functions of the Client Success Manager position at Cloud Nine Technologies. As discussed, I would be excited to implement more training materials and team-building exercises with fellow employees.
In addition, I enjoyed learning about the company. I was especially intrigued by Cloud Nine Technologys commitment to giving back. As a volunteer at my local Boys and Girls Club, I know how influential mentoring can be for at-risk children.
Again, thank you for your time. It was so nice meeting someone that loves plants as much as I do! If you have any questions, please feel free to reach out to me. I look forward to hearing from you.

Before You Send Proofread Everything

Email templates are only as good as the effort you put into filling them out and proofreading them.

Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.

Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.

If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.


Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!

So be careful, take your time with these sample emails, and make sure every single word makes sense.

Recommended Reading: Interview Attire Womens

Printed Thank You Notes

A word-processed note printed by a computer printer is usually acceptable in most organizations today. Its also usually much more legible.

Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

See the sample printed and handwritten thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

What To Do When You Are Declined A Position

How to Write a Thank You Email After the Interview & WOW Them!

You will not always get the job you want. Its hard to fit perfectly into a companys needs. So dont take it personally if you are contacted following a job interview and told you didnt get the job. Instead, treat this as a learning opportunity.

When a recruiter contacts you with the bad news, thank him/her again for the consideration but also ask a couple of questions. First, explain that you would like to improve your interviewing skills and ask for suggestions on how you can interview better in the future. Second, ask if there any qualifications or experiences that would make you a more appealing candidate.

You may or may not get specific feedback, but theres a chance you will learn something valuable for future interviews.

Also Check: Top 10 Behavioral Questions

Writing The Perfect Thank You Email After An Interview

Are you wondering if you need to send a thank you email after an interview? The answer is always yes. A hiring manager has never said, I was considering hiring this candidate but she sent a thank you email after I interviewed her and Im no longer interested in moving forward. Its never happened. However, that is not to say you will not be judged or that it could not be used against you in the hiring process, but your thank you email would have to be egregious for it to negatively impact your hiring process.

Its very common for a thank you email to be weighed in the application process. In some cases, its a dealbreaker.

How To Write An Interview Thank You Note

This article was co-authored by Shannon O’Brien, MA, EdM and by wikiHow staff writer, Danielle Blinka, MA, MPA. Shannon O’Brien is the Founder and Principal Advisor of Whole U. . Through advising, workshops and e-learning Whole U. empowers people to pursue their life’s work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on, Boldfacers, and the UR Business Network. She received a Master’s of Technology, Innovation, & Education from Harvard University. This article has been viewed 640,918 times.

After you interview for a job, sending the interviewer a thank you note is a professional courtesy that may set you apart from the other candidates. A personalized thank you note will show your interviewer youre passionate about the job. A professional thank you email is all most hiring managers expect, but you might send a handwritten note if you think the hiring manager will appreciate the gesture.XResearch source

Recommended Reading: Preparing For System Design Interview

A Brief Review Of Your Qualifications

As the interviewer already has your resume and is aware of your qualification, keep this part brief. Try to connect your qualification with the position and express why you are a strong candidate for this job.

You can write something like this, My expertise in project management makes me an excellent candidate for this position.

Email Template 1 More Formal Thank You Note

Sample Thank You Letter After Interview Download Printable PDF ...

Subject line: Thank you for your time, Mr. Smith!

Dear Mr. Smith,

I would like to thank you again for meeting with me today to discuss the position of at your company. I felt very comfortable and was quite impressed by the companys dedication to .

The information you shared about your future projects convinced me that this job is a perfect fit for my professional and personal interests. As I mentioned, I believe that my experience in will make me a great asset to your company.

I particularly enjoyed learning about since .

Again, thank you for your time and consideration. I look forward to hearing from you soon and am happy to answer any additional questions as you continue your hiring process.

Best regards,

Read Also: Best Interview Clothes For A Woman

There Are Some Very Important Things To Keep In Mind When Writing Thank You Messages After An Interview:

  • Time is of the essence: always send a thank you email or ecard within 24hrs to everyone youve spoken with. The quicker you say thanks, the better. Check out these simple ecards
  • Be sure to make each note unique people tend to share and compare! Your expression of thanks needs to feel candid and true, not like a copy-and-pasted message.
  • If you make it to the last round, send a handwritten thank you card to the hiring manager and anyone else involved in the final stages of interviewing. The card should be professional in appearance . Pick a simple design.
  • Spell the persons name correctly.

Tips For Writing An Interview Thank

Here are additional tips for writing a strong thank-you email after a job interview and what to include:

  • Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
  • Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
  • Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.

Don’t Miss: Questions To Ask A Cfo

What Is An Interview Thank You Email And Whats In It

Interview thank you notes are emails or hand written notes sent to an interviewer, after an interview. Candidates usually send interview thank you notes within 1-2 days after their interview. These notes usually contain messages of appreciation, thanking the interviewer for giving the candidate a chance to interview for the company.

Most job advice given to candidates includes the sending of thank-you emails after interviews.

Some recruiters couldnt care less whether or not interviewers thank them after theyve been interviewed.

But others might take interview thank you notes as tie-breakers between candidates with similar backgrounds and experienceand even reject those who dont send them.

So, whether youre the type of interviewer who uses this gesture of gratitude as tie-breakers or not, they actually can be a bit more than they seem:

Aside from showing the candidates gratitude for giving them a chance to be interviewed, they can have added purpose.

Candidates can use it to:

  • include things they forgot to mention during the interview
  • as another chance to sell themselves furtherwhether or not they failed or passed the interview.
  • point out their other qualities on paper, this time.

Thank-you notes can be sent via a personal handwritten note , or through an email .


Contrast this with 80% of HR managers saying that they appreciate receiving thank-you notes from candidates.

Open Your First Paragraph With A Thank You

How to write a thank you note for an interview

Politeness costs nothing and a thank you is a nice way to lead into your follow-up email after an interview. It also shows your appreciation that the hiring person invited you to come in and took the time to sit down and speak with you regarding a role. As mentioned above, you dont know how many candidates may have applied or have been invited for a meeting, and the hiring person will most likely value your acknowledgement of the energy that goes into sifting through job applications.

Also Check: How To Prepare System Design Interview

You Rambled On And On

Arent nerves a magnificent thing? Yes, when they help bring out your A-game. Not so much when they give you a case of diarrhea of the mouth in the middle of an interview.

If you left the interview realizing that you didnt let the interviewer get a word in edgewise, you may want to address it in the thank you note. Yes, this will take a bit of finesse, but done well, you could salvage the operation. Remember, EVERYONE gets nervous when theyre excited or the heat is on, even that interviewer.

She may have empathy for you if you fess up strategically.

How To Write A Thank You Note After A Job Interview

You just had an interview Now what? Do you just go home and wait for the feedback? If you want to leave a good impression on your newfound employer but dont know how, a thank you note is a great place to start.

This guide will show you how to write an impressive thank-you email or note with a step-by-step guide detailing what to do and what to avoid. We will also give an example and a sample template on how to write one.

But first, what are the benefits of sending a thank-you note after a job interview?

Don’t Miss: Design Interview Preparation

What Is The Preferred Method Of Sending A Thank

Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”

On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

“I prefer handwritten notes,” said Rachel Sutherland, founder of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”

If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

“The content of the message is more important than the method of delivery, be it email or a handwritten note,” said Beverly Friedmann, content manager at MyFoodSubscriptions. “That said, a handwritten card is certainly a nice gesture that you don’t typically see these days.”

Sample Printed Thank You Note

40 Thank You Email After Interview Templates á? TemplateLab

If you are using your computer to write, print, and send your thank you, write a one-page letter .

Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank Yous After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.

Use the formal business letter format like this:

Your street address

Recommended Reading: Interview Attire Women

Why Send A Thank You After Interview Email

While its not required, its highly recommended to send a thank you after interview email to reinforce your interest in the opportunity, highlight your strengthsPersonal BrandOur personal brand is what people see as our identity, who they see us as and what qualities and things they associate with us. It reveals, and follow up on anything from the interviewInterview Tips How to Interview WellThis guide will give you a list of the top 10 interview tips, based on decades of firsthand experience from the CFI team interviewing hundreds. Its recommended to send the email within a few hours of the interview, as hiring managers often make their decisions very quickly and you want to keep their impression of you as high as possible.

More articles

Popular Articles