How To Write An Interview Transcript

Want To Transcribe Your Research Interviews Quickly

If you are ready to get started, save time, increase accuracy, and make your life easier you need to start transcribing your interviews. You can start with an automated transcription service like Sonix. This will make your research more accessible, help to prove your findings, and ensure your focus is solely on your research.

Good luck!

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How To Write Newspaper Interview Articles Faster With Transcription

There are two types of newspaper interviews: the news interview and the profile. Both of these are valuable elements of the journalism machine. They provide first-hand information and opinion on the topic. And a good interviewer will coax out not just color but surprising new angles from their interview subject.

Taking notes to catch your passing thoughts can help. But recording and transcribing chat is easy and affordable.

Recording and transcribing an interview has other workflow benefits, too. It makes editing the interview, searching the text, and composing the article faster.

It may be more ethical than attempting to scribble everything down: when you write up an interview, youre giving the subject a voice, and it is essential to represent them accurately.

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Select The Proper Tools

You will need a variety of tools to write an interview transcription. Some of these items include:

• An audio player

You will likely need to download a free transcription audio play on your computer because it allows you to use hot-keys for play/pause/rewind/fast-forward/time-coding functions without you needing to take your hands off the keyboard. You will need a word processor to type the document. You may do this using the text editor built into the transcription software you installed or you can use other word processors. The last tool you will need is headphones so you can listen to the recording without distractions to transcribe the audio as accurately as possible.

Editing: Turning Your Transcript Into Profile

You’ve now got a typed transcript of your conversation. You want to turn it into a finished profile. This editing process is a craft. That means that there are rarely hard-and-fast rules to be followed about how much to edit, how to punctuate, and so on. But we can offer some advance and a few guidelines.

Editing requires you to make many choices. In making these choices, you will probably have to balance at least four objectives: creating a readable story that engages readers’ interest and is easy to follow presenting a text that preserves the style, rhythm and “sound” of the speaker while honoring your interviewee’s words and meaning, producing a written text that the speaker will be comfortable with, and crafting a story that satisfies your own preferences as an editor/ collaborator.

Follow the links below for guidelines and examples in response to the questions that students frequently ask.

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Identify What Will Affect The Transcription Process

How fast can you type? . Understanding how quickly you are able to type words accurately is essential as this will determine how long it will take to transcribe the entire interview or interviews, which is certainly useful when the audio file is quite big. On average, it takes one hour for a seasoned transcriber to transcribe fifteen minutes of recorded audio accurately. That being said, it is important that you can gauge roughly where you stand on the scale of typing speed so that you know how much time to dedicate to your transcription.

How many speakers are in the recording? By successfully identifying the exact number of people within the audio conversation will set you up for greater accuracy when transcribing. Obviously, the more people that are present in the recording, the greater the time needed to identify and switch between each speaker when transcribing.

How is the quality of the audio? When the audio quality is poor, the harder it becomes to transcribe as you strain to hear what is said. Not only can this hamper accuracy, but the low quality can provoke frustration after some time has passed. By obtaining a high-quality audio recording, your job as a transcriber becomes considerably easier and more tolerable. If you are unable to invest in a high-quality voice recorder, you can try to mitigate this issue by making sure that youre recording in a quiet space and ensure that everyone involved speaks clearly and doesnt talk over the top of others.

Benefits Of Qualitative Coding

• Increase validity: Qualitative coding provides organization and structure to data so that you can examine it in a systematic way to increase the validity of your analysis.

• Qualitative coding enables you to be aware of potential biases in the way data is analyzed.

• Accurately represent participants: Qualitative coding allows you to evaluate if your analysis represents your participant base, and helps you avoid over representing one person or group of people.

• Enable transparency: Qualitative coding enables other researchers to methodically and systematically review your analysis.

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Additional Features To Make Transcribing Easier

As youve read, there are many ways you can make transcribing effortless using Transcribe. Just when you think it ends there, though, there are even more features you should know about to make your transcription easier!

Transcribe includes supplementary features such as Templates, which enable you to create shortcuts for sentences.

There is also an auto loop feature, wherein the video is automatically paused and resumed instead of manually pressing the pause and play button when you want to take time in transcribing.

You can transcribe with the use of a foot pedal, too. Transcribe provides foot pedal features for those who are more comfortable using a foot pedal to control the audio.

Using a foot pedal, you are able to pause and resume the audio using your feet. This feature not only saves you time and increases your productivity, but also makes transcribing a whole lot more fun.

Try Transcribe for your next research interview youll never want to go back!

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Think About The Level Of Detail That Will Best Serve Your Transcription Needs

If you purchase a professional transcription, the first question you will have to answer is about the level of detail you require. Naming conventions within the industry are not standard. However, transcription broadly fall into three categories full-verbatim, verbatim and other.

Full verbatim: These transcripts capture every sound. That includes false starts, repetitions, ums, ahs, interruptions and more. They might even include annotations on pauses, tone and laughter. This kind of detail is a lot harder and more time-consuming to capture. Under most circumstances, it is overkill, but if it is necessary, make sure you capture that information from the start.

Verbatim: Often called intelligent verbatim or clean verbatim, these transcripts are edited for readability. The false starts and ums captured in a full-verbatim transcript are omitted. This is often considered the industry standard, and is most likely the kind of transcript you will get from a transcription service firm if you dont otherwise specify. Likely, it is this level of detail you will want to emulate when producing your own transcript.

Knowing these different options provided within the industry can give you a number of goal posts to aim for. If you intimately know the recording, and the reason for which you will be using your transcript, you can adopt your level of detail depending on the subject matter. Think about these things beforehand so that you can direct your efforts more efficiently.

How Should Data Be Represented

Dr 1: so what are your symptoms since yesterday the aches

Pt B: aches ere in me arm sneezing edache

Dr 1: ummm okay and have you tried anything for this at all?

Pt B: no I aint a believer of me- medicine to tell you the truth

Although this attempts to represent linguistic variety, using a more literal spelling is difficult to read and runs the risk of portraying respondents as inarticulate and/or uneducated. Even using standard written English, transcribed talk appears faltering and inarticulate. For example, verbal interaction includes false starts, repetitions, interruptions, overlaps, in- and out-breaths, coughs, laughs and encouraging noises , and these features may be omitted to avoid cluttering the text.

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Ways To Transcribe And Factors To Decide Which Method To Choose

There are several methods you can use to transcribe an interview. The one you choose depends on factors such as the clarity of the audio and the specificity of the subject matter, as well as your budget, available time frame, and typing speed.

If you find yourself short on time, automated software may be your best choice, as it takes only minutes to transcribe an hour of audio. Some software, such as Otter, can recognize specific terminologies with the custom vocabulary feature. There, the user can upload a list of the terminologies, and Otter will recognize them in the future.

If you want to add a human touch to your transcription but donât have the time to transcribe the audio yourself, consider hiring a freelancer or going with a transcription agency service. If you find yourself with a large amount of audio that you want transcribed on a consistent basis, an automated tool is the logical choice, and this works if you have budget constraints as well: Otter.ai offers a default-free service, and the paid Premium service is still between 92% to 99% less expensive than competitors â who charge anywhere between 2 and 33 cents per minute. The accuracy is similar to other services, and Otter can be better in some scenarios.

You may want to make a list of all the factors that youâll need to consider before deciding how you want to transcribe: Budget, time, audio accuracy, audio specificity, and if you will need audio transcribed on a consistent basis.

A Complete Guide To Writing Interview Transcripts

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed’s data and insights to deliver useful tips to help guide your career journey.

Writing an interview transcript requires patience, listening skills and careful editing. Interview transcripts help to streamline the hiring process and provide accurate records of the events that occur in an interview. In this article, we guide you through the interview transcription process and provide you with a list of benefits writing an interview transcription can bring you and your organization.

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Quoting Your Research Participants

If your research methodology involved conducting formal interviews with participants, transcripts of these interviews are typically included in an appendix. You dont need citations when quoting your research participants just mention where the transcripts can be found.

This only needs to be mentioned once dont refer to the appendix every time you quote from it. Similar advice applies to surveys.

You May Want To Get In Touch With Our Skilled Transcribers To See How They Can Help Email Your Request Now

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Furthermore, the process of transcription varies from one industry to another. The transcriber doing a transcript of witness testimony has to account for legal terminology, while the one doing for may have to deal with consumer data. As the subject matter changes, so does the process. Therefore, linguistic expertise alone may not suffice to help you write a transcript. You have to be a subject matter expert, in addition.

Locate Translate houses linguistic and subject matter experts to carry out transcriptions. Leave transcription to us while you do what you do best: care for your business. Email your request at

The type of transcript one is doing determines how to transcribe. In addition, how to write an interview transcript and interview transcribing formats depend on it.

ProTip: As a transcript writer, if at times you feel stuck, dont shy away from asking your clients questions of the sort: what do you need the transcript for who should access the transcript do you need a verbatim script of the interview, etc.

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Different Interview Transcript Examples

There are a few different ways to edit your interview transcript. If you are completing qualitative research or interviews, you will either opt for true verbatim. It is referred to as strict verbatim. Or it may clean verbatim .

You might also have to include timestamps at regular intervals .

When you are using true verbatim, you need to include all the utterances like false starts and noises in the background.

Clean verbatim is easier to transcribe and read . Because it removes these stutters, background noises, false starts, etc.

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Select Your Transcription Requirements

Already know what you want out of your file for transcription? Get started here by selecting your transcription requirements and seeing the highest level of accuracy guaranteed services.

Youll also need to think about any aspects of the recording which could prove an impediment to the transcription process. Your typing speed is one of these. Even for a skilled and experienced transcriber, it can take up to an hour to transcribe a 15-minute audio file.

The quality of the audio can also be a huge barrier to a high-quality and timely transcription. If you know that the audio is of poor quality, there are numerous means by which it can be cleaned up using software applications to make it clearer .

Whats more, the presence of more than one speaker can also make for a longer transcription, as can filler words, speech impediments, coughing, stuttering, repetition and other verbal tics.

The better you know the barriers to an effective transcription, the better prepared you are to overcome them.

What Is An Interview Transcript

An interview transcript is a written record of a job interview. It shows the conversation that took place between the interviewee and their interviewers. It can often be easier to read the transcript of an interview than to listen to an audio recording of one, which is why they’re useful to many recruiters and employers.

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Identify The Criteria For Success

What is it that youre hoping to get out of this transcription? What is the transcription style? Is this supposed to be a coherent transcription that captures the interview word-for-word ? Or are you looking for a more condensed version of the original oral speech ? Will you need to come back to this text time and time again with great detail? Or will it simply be a reference piece?

Knowing exactly how the transcription needs to be used in the future will allow you to know how to approach it effectively now.

Make Sure You Have The Right Tools

Once you understand what you want out of your transcript, you need to make sure that you have the right tools for the job.

The basic requirements are a computer with a word processor and audio player. Headphones are far preferable to speakers. You will quickly find that the isolation of headphones improves your ability to pick up details, and headphones will help cancel out the clatter of your typing. Lastly, you will want to use transcription software. This might be considered the first optional requirement. However, even free transcription software platforms are a significant help.

You computer: You dont need a brilliant computer to write transcripts, but it will help if you have a solid keyboard. Sitting at a proper desk will help you concentrate, and a quality keyboard will increase your typing speed. Ultimately, you should do what you find most comfortable. Just be aware that you will be typing for at least three-four times the length of your recording.

Your headphones: Good quality headphones are important. You will need to wear them for an extended period of time, and improved sound quality will help you pick out little details. Although certainly optional, over the ear headphones with noise isolating qualities are considered optimal by professional transcriptionists.

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