Saturday, April 13, 2024

How To Write Post Interview Thank You

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Highlighting Portions Of The Interview Unique To You

How to write a post-interview thank-you note and why theyre important

Its always great to create a conversation during an interview, instead of having it be more of a Q& A. Beyond your qualifications, interviewers are gauging if you are a fit for the company culture. If you are able to have an engaging conversation with them outside of interview questions, it shows you are able to get along with people on the team quickly. Whenever you engage in a conversation, it helps you stand out from the pool of candidates. This one sentence is optional but highly recommended. Itll highlight any topic that was discussed in the interview unique to you. Maybe the two of you connected over the same hometown, college, hobby, volunteering service, etc. This is a nice thing to bring up in your follow up email to remind the interviewer of the pleasant time they had speaking with you. Lastly, this sentence could also be blended with the portion on reiterating your interest in the company.

I also enjoyed connecting over our time volunteering with the Peace Corps, its been a while since I met someone that also served in Ghana.
It was such a nice surprise to meet a fellow Trojan.
Its great to meet someone that loves plants as much as I do!

Interview Thank You Letter Templates

A strong thank you note ensures you will leave a good impression in the mind of the person who interviewed you. Luckily, weve made it easy for you to make a lasting impression with these free downloadable MS Word thank you notes. All you have to do is select the letter that matches the tone and style of your interview, customize it with your personal information, send it via email or post to the hiring manager, and wait for your job offer to arrive!

A Great Thank You Note Starts During The Interview

In order to maximize the value we deliver with our thank you note, we need to gather as much information as we possibly can during the interview.

These details come from the small talk you make before the interview starts, the conversations sparked by your answers or your resume, and the questions you ask your interviewer.

This is more of an art than a science and truly a case of practice makes perfect. Here are some pointers to get you started:

  • There is always a few minutes of small talk before the interview starts use that to spark up a conversation. For example, if it’s a Monday or Tuesday, ask how their weekend went. If it’s Wednesday Friday, ask if they have plans for the upcoming weekend.
  • If they begin talking, ask follow up questions. The longer you can get them to continue, the more information you get and the higher the odds of them creating a positive association with you in their brain.
  • At the end of the interview, have questions prepared . I always end an interview by asking them about their personal life outside of work.

The more personal information you get during the interview, the more ammo you have to include in your thank you note.

Remember the response I quoted in the opening paragraph of this post?

That VP had asked me about a book I read recently that made an impact on me. As soon as I answered, I asked her the same question. I hadn’t read the book she mentioned, but I was very familiar with the author .

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Subject: Appreciated Your Time Today

Hi ,

Thanks for meeting with me today. I really appreciate you taking time out of your busy schedule to chat with me about the position.

I especially enjoyed hearing about how your team has been tackling X and Y problems, and how its planning to do more Z in the future.

Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.


I Need To Hear Back From You By

FREE 7+ Sample Post Interview Thank You Letter Templates in PDF

Hopefully, you and the recruiter discussed the hiring timeline during the interview. If you didnt, you might think that the thank-you note is a perfect time to ask when they will make a decision. But its not. It only comes across as rude and desperate. In this case, the best you can do is say, I look forward to hearing from you soon, and wait it out.

If you do have an offer from another company on the table, its polite to let the other employer know and ask when they might have a decision on their end so you can weigh your options. The operative word there is askyou dont want to dole out rude demands.

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Show Excitement For The Position

Nobody wants to hire someone that doesnt care if they get the job or not.

Therefore, show them youre excited about the position. Employers want to hire someone thats enthusiastic, positive, and excited over anyone else.

All of my employers always love me because Im enthusiastic no matter what. You want me to go do a mundane task thats pointless and a waste of time? Absolutely, Im right on it!

No one wants an employee that questions everything or seems like they dont care.

Therefore, show them how excited you are.

Heres an example: Im very excited about this position and look forward to the opportunity of working for you.

How To Write The Perfect Thank You Email After Your Interview

“Thank you for allowing me the opportunity to interview for this job.” Are you writing a thank you note or a thank you email after your interview? Use our free template to make that thank you easier than ever.

Photo by Kelly Sikkema on Unsplash really

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Example Of A Casual Thank You Email

Dear Deepak,

I wanted to send a quick note to thank you for meeting with me Thursday afternoon. I truly enjoyed our discussion about different styles of teaching and was happy to learn more about the teaching position currently open at your school.

I am very excited about the possibility of joining your staff for the upcoming school year, and I feel I could truly succeed in this job. If you have any updates to share or further questions for me, please do not hesitate to contact me.

Thank you again for sharing your time.


Write Your Draft Immediately After The Interview

Writing a Post-Interview Thank You Email

As soon as your phone interview is complete, you should begin typing your email while the events of the interview are still fresh in your brain. You can type out the email and return to it the next day. This helps your brain revisit this content after it has had a few moments to refresh. You should send this email within 24 hours after your interview to help the interviewer remember who you are and to show your promptness.

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Final Thoughts On Thank You Emails

Post-interview short thank you emails are easy to write. You can send them after phone interviews, second interviews, or anytime during the hiring process.

Crafting a good concise email with the points listed above will hopefully help put you over the top and get you the job offer you deserve.

Having trouble finding the right technical role? Reach to one of the leading engineering staffing agencies Apollo Technical or Talk to one of our software developer recruiters today.

What Is A Nursing Interview Thank You Letter

A nursing interview thank you letter is a short letter that expresses your appreciation to the employer for the interview. It also allows you to reiterate your interest in the position and the reasons why you are a great candidate for the job, as well as ask any questions you may have forgotten to ask. While not necessarily required, thank you letters can have a positive impact on the potential employer and are often valued by their recipients.

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  • Include any details from your conversations.

  • Close with any additional thoughts or information.

  • End with a polite closing.

  • *Proofread your message: Take a few minutes to review your thank you notes for any spelling, grammar or syntax mistakes. A message thats free of errors shows youre professional and detail-oriented.

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    Sample Interview Thank You Email/note #:

    Hello < Interviewers Name> ,

    Thank you for taking the time to interview me < yesterday/Friday/etc> . I enjoyed our conversation about < specific topic you discussed> and it was great learning about the < Job Title> position overall.

    It sounds like an exciting opportunity and a role I could succeed and excel in. Im looking forward to hearing any updates you can share, and dont hesitate to contact me if you have questions or concerns in the meantime.

    Best regards,

    < Your First and Last Name>

    This is a short, casual email thats best for modern industries like tech, e-commerce, digital marketing, etc.

    This type of short message also makes an ideal thank you email to a recruiter or HR person after a phone interview or other first-round interview. At that stage, you dont need to be sending a lot of detail in your thank you letter you simply want to give thanks and reaffirm your interest.

    And modern companies dont want to see a ten-paragraph, formal thank you letter that takes ten minutes to read. In fact, it might make them want to hire you less because theyll doubt whether youre a fit for their company culture. Thats why I recommend keeping your message short and genuine, like the sample above.

    Even if its a second- or third-round interview, this type of very short, concise thank-you email can still be effective. Heres an example of the type of message Id personally send if I were job hunting right now:

    Your Thank You Letter Is A Sales Letter

    FREE 7+ Sample Interview Thank You Letter Templates in PDF

    You must look at your thank you note as a marketing/sales opportunity. This may be your last chance to influence the interviewer and convince him to bring you back for a second interview or even extend a job offer.

    Heres how: After expressing your thanks for the interviewers time and interest , concisely reiterate why you want the job, why you think you are the best choice for the job, what you can give to the company that other applicants cant, and any other selling points for this particular position.

    If you were paying attention in the job interview, youll know which details will be most compelling for your interviewer.

    Use the thank you note to add important details that you forgot to mention or to reinforce the aspects of your background that seemed to impress the interviewer. If you are one of a crowd of candidates, dont assume that the interviewer will remember all of the details. It never hurts to reiterate your strongest points.

    Just remember to keep the letter short and to the point. If you try to include too much detail, you will lessen the impact.

    Also, dont forget to communicate enthusiasm and interest in the job. This is especially important if you feel you were stiff in the interview.

    Show interest, but not desperation. Its okay to say that you would love to have the opportunity to work for a great firm like Company X or take on such an interesting role.

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    Customize Your Job Interview Thank You Notes

    When writing your thank you note, its important to keep your reader in mind her personality, her level within the organization, and her top priorities for the job in question.

    This reader focus will serve you well in choosing both format and content for your thank you. While an email thank you note is standard these days , there may be times when a handwritten note or card may help differentiate you from other candidates. Some candidates opt to send both in these situations. Think about what seems most appropriate for your interviewer.

    You also must customize the tone of your letter for each interviewer. You dont want to send a stiff, formal thank you letter to a 28-year-old techie manager.

    You also dont want to be too casual or familiar if your interviewer was a 60-year-old CEO in a three-piece suit.

    Every thank you note should begin with a sincere expression of appreciation.

    For example:Thank you for taking the time to meet with me yesterday.

    See below for what should come next to turn a thank you letter into another opportunity to sell yourself for the position.

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    Sincere Thank You Letter After Interview

    If youve developed a personal relationship with your interviewer, itll likely be awkward if you send them a generic or formal follow up after your interview. Instead, opt for a sincere letter that allows you to express your professional appreciation for the opportunity to interview. Make sure you thank your interviewer for their time and attention to your application.

    Its suitable to send a sincere follow up email after your interview in situations where:

    • Youre honored to be considered for the position and hold the company youve interviewed with in high esteem.
    • The hiring manager made an exception for your application such as allowing you to submit your resume and cover letter via email after the position closed.
    • The hiring manager made a special effort to accommodate your interview schedule.
    • You would like to reference the personal connection you made with the hiring manager during your interview in an attempt to strengthen your application.

    An Informal Short And Sweet Follow

    How to Write a Post-Interview Thank You Note (+ TEMPLATE For Thank You Note After A Job Interview)

    Hi, John,

    It was great meeting you and chatting with you about the today! Our chat was very inspiring, and it was good to learn more about the role.

    It sounds exciting, and I think I am the right candidate for the job, thanks to my years of experience in .

    Thank you for the opportunity. Please contact me if you want to discuss it further.

    As you can see, this email is relatively informal. Its probably better suited for younger companies and those that have a more casual company culture. It can also work after an unofficial and informational chat with a potential employer.

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    The Right And Wrong Approach To A Thank You Email

    To help you stand out from other candidates, your email should avoid generic platitudes and help the recipient immediately recall your particular interview and the things that make you worthy of a second look. Here are two example emails comparing one that is somewhat effective and another that is more effective:

    Why Send A Thank You After Interview Email

    While its not required, its highly recommended to send a thank you after interview email to reinforce your interest in the opportunity, highlight your strengthsPersonal BrandOur personal brand is what people see as our identity, who they see us as and what qualities and things they associate with us. It reveals, and follow up on anything from the interviewInterview Tips How to Interview WellThis guide will give you a list of the top 10 interview tips, based on decades of firsthand experience from the CFI team interviewing hundreds. Its recommended to send the email within a few hours of the interview, as hiring managers often make their decisions very quickly and you want to keep their impression of you as high as possible.

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    Before You Send Proofread Everything

    Email templates are only as good as the effort you put into filling them out and proofreading them.

    Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.

    Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.

    If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.


    Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!

    So be careful, take your time with these sample emails, and make sure every single word makes sense.

    Sample Template For A Thank You Note

    40 Thank You Email After Interview Templates

    Hello ,

    I appreciate your taking the time to interview me yesterday. It was a pleasure being hosted by you and learning how your team is expanding. I also admired the kind of customers you attract at .

    I am confident that with the experience Ive acquired at , I can assume the role of and deliver productively.

    Im eager to receive feedback from you about the hiring progress.

    If you have any questions, please dont hesitate to call or email me. My number is .

    Have a great weekend,

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    When Is The Best Time To Send Your Thank You

    This is a question I get a lot.

    When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

    When it comes to thank you notes, the golden rule is simple:

    The Best Time To Send Your Thank You Note

    Send your thank you as quickly as you can while still allowing yourself enough time to craft a quality email.

    If you’re a numbers person, shoot for 30 minutes 2 hours after the interview, but don’t pull your hair out if you can’t get it out until later in the day. Life gets in the way and it’s far more important to send it later then not send it at all.

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