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How To Write The Thank You Letter After Interview

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How To Write The Perfect Interview Thank You

How to Write a Thank You Letter after a job interview

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Had an interview that went well? Thats great, but youre not quite done yet. Following an interview, its of utmost importance to send a thank-you email or letter to those who interviewed you. These not only show that you truly want the position, but also indicate that youre organized and diligent. Both are qualities that employers look for in new hires. To learn how to write that perfect interview thank-you, keep on reading!

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The Benefits Of Sending A Thank

Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

Close With Next Steps

End your note with a forward-looking statement. Either that you look forward to hearing from them, discussing next steps, or that you will be following up. You can also mention that they should feel free to contact you with additional questions, or if there is anything they would like to discuss with you in more detail.

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Let Them Know That They Can Contact You For Further Information

Close off your thank-you letter by prompting your interviewer to take the next step and let them know that they can contact you for further information . Something along these lines will do the trick:

Please feel free to contact me should you need any additional information that could assist with the decision-making process.

Thank You Email After An Interview

How To Write Thank You Letter Template After Interview
  • Thank You Email After an Interview
  • You’ve just had a great job interview, and you’re feeling good. However, you’re curious about what happens next. You’re thinking about whether you’ll get a second interview or be brought onto the team.

    Instead of stressing about what is to come, make sure you send a thank you email after an interview. It might feel like after the interview, all you need to do is sit back and wait to hear from someone. However, that isn’t true.

    As soon as you get home from an interview , there are things you can do to increase the chances you’re hired.

    This guide will look at whether you need to send a thank you email after an interview, why sending the note is essential, and how to write an exceptional thank you email. We’ll also share some excellent thank you notes to get your creative juices flowing and provide a template you can use for your thank you email.

    If you need something else to take your mind off of things, learn more about questions to ask in an interview in case you have another. You can also look at behavioral interview questions, so you’ll do even better if further interviews are in your future.

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    Approach To Writing The Follow

    You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.

    Steps to writing your own email:

  • Confirm the name, title, and email address of the person.
  • Write an opening sentence thanking them for their time and saying that you enjoyed meeting them.
  • Refer to any notes you took in the interview and highlight the things you really liked.
  • Go to the companys website and review their mission, vision, values, and/or purpose in their about us section.
  • Then you can note in your email a couple of things you particularly like about their culture and mission.
  • Write a closing sentence thanking them again and offering to answer any follow-up questions they may have.
  • Verify The Interviewer’s Email Is Correct

    When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.

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    General Tips For A Thank You After Interview Email

    Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

    Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

    Here are some general tips about what to include in your thank you after interview email:

    • Thank them for their time.
    • Highlight what you like about the job opportunity.
    • Highlight what you like about the company.
    • Recap your main skills and attributes.
    • Follow up on anything that you said that youd get back to them on.

    Sample Thank You Email Template #2

    how to write thank you letter after interview.

    Hi Kevin,

    Thank you for meeting with me at your office this afternoon.

    I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.

    seems like an interesting place to work with the many exciting projects youre working on.

    I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.

    I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.

    If you have any further questions or need anything else to move the process forward please let me know.


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    How To Write An Executive Thank You Letter After An Interview

    For most open job positions, you’ll interview with a hiring manager. For some opportunities, however, you might interview with a team of people or with a high-ranking leadership employee. Writing a thank you note or email to the people who interviewed you is important, but crafting an effective executive thank you letter after the interview is especially vital. In this article, we explain what an executive letter after an interview is, describe how to write a thank you letter to an executive after an interview, provide multiple templates for executive thank you letters and offer a few examples of executive thank you letters.

    Related: Guide To Thank You Notes

    What To Do Right After A Job Interview

    Resist the urge to go straight to the pub. Of course, you should celebrate a bit, assuming all went smoothly. However, whether you feel you aced the interview or not, you should immediately look for an opportunity to write down some notes.

    I know what youre thinking, I just spent days stressing over this interview, and now you want me to spend more time thinking about!? Yes, thats exactly right. But dont worry, it will be over soon enough.

    While you interview its a good idea to take notes on what the recruiter tells you however, its also easy to miss jotting something important down if you are focused on being responsive. So, when you finish an interview, whether you go home straight away or sit down somewhere else, take a moment to reflect on any important information mentioned during the interview, compare this with your notes, and write down anything you may have missed.

    The reason behind is that you will capture information that may help you prepare for a second interview or to help you make a decision should you be offered a job. Salary information, job responsibilities, requested references/portfolios/work samples, and even the names of all of your interviewers are good to capture on paper for future reference.

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    Who To Write A Thank You Letter To

    You should write a thank you note to each person that interviewed you.

    Most interviews are one-on-one, making it clear that you should send the thank-you email to the person that interviewed you. This person may not be the same person that contacted you to set up the interview.

    Some interviews consist of two or more interviewers simultaneously. In these situations, you can send an email directly to all of the interviewers. If you had a personalized connection with the specific interviewers, you could create a unique email to each individual separately.

    Finally, there are situations where you may have multiple one-on-one interviews with different people within the same company. You may meet with several rounds of people, from the hiring manager to your potential colleagues. In these cases, send an email to each individual you spoke with for an extended time.

    Note: You may not have an email address to directly contact each person, but you can always try to find the individuals on LinkedIn. You can also try to guess their email based on the corporate email structure. Ex: If Susan Trout’s email is [email protected], you can assume that the other coworkers’ emails will be the first letter of their first name followed by their last name

    Sample Handwritten Thank You Note

    6 Sample Job Interview Thank You Letter Template

    The good news about a handwritten thank you is that you wont have much space to fill, so it can be much shorter. Avoid the instinct to write a long message. When you crowd too much handwriting into a small space, legibility and comprehension can be lost.

    The bad news is that you need to write very carefully so the note can be easily read a harder task these days when most of us spend our time typing on a keyboard. Write the note on a piece of paper before you write it on a card to be sure it will fit and is legible.

    Date of the letter

    Dear Mr./Ms Last Name,

    I appreciate your time and the information you shared in my interview on for the position. I am very interested in this job and in becoming a contributor to your organization.

    I believe my experience as a where I will enable me to hit the ground running in this position. where I learned will enable me to hit the ground running in this position.]

    Please contact me if you have any questions. I look forward to hearing from you soon. Thank you, again, for your time.

    Best regards,

    Choose your words carefully and double-check the spelling of anything you are not 100% sure of. When you hand write a note, you dont have a built-in spell check to keep you from embarrassing yourself with bad spelling.

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    Simplify Your Subject Line

    Keep your email subject line straight and to the point. Resist the urge to get clever or wordy.

    Simple, streamlined subject lines work best for the occasion, according to career coach Wendy Saccuzzo. Shesaid winning examples include Following up, Thanks for the conversation and Thanks for the interview.

    Appreciated your time yesterday is an example of a subject line Manoske suggests applicants use.

    Executive Thank You Letter For An Internal Interview Template

    Perhaps you met with an executive with a company at a company where you already work. The template you follow to reflect your circumstances as closely as possible. Use this template if you’ve interviewed with a top-level executive in your current company about a promotion.

    Subject: Thank you for meeting with me

    Dear ,

    Thanks for taking the time out of your schedule during to meet with me about . I loved hearing your take on how this position will .

    Since I started with ago, I’ve been interested in . I think the experience I’ve gained as a plus the put me in a unique position to benefit the company.

    I look forward to further discussing how I can help reach in this new position. Please let me know if you need anything else from me to make a decision.


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    Is It Best To Send A Thank You Email Or A Note/letter

    I get asked this frequently: Whats your opinion on sending a thank you email, versus mailing a thank you letter after your interview?

    For most people, I recommend email. There are three reasons why:

  • You can make sure it gets delivered at the exact time you want
  • Its easier and takes less time
  • Its more modern and simpler for the company
  • However, in specific cases, you may want to send a thank you letter in the mail after an interview.

    A paper thank you note/letter might be better if youre in a very traditional industry . Or if youre interviewing for a very high-level position .

    But for most job seekers, I recommend sending a thank you email.

    One more option to consider: You can write a personalized thank you card and then send a picture of it digitally, either in a LinkedIn message or in an email. Thats a good way to stand out and give a more personalized feel to a digital message.

    Interview Thank You Letter Sample

    How To Write A “Thank You” Note After Job Interview

    Peter Edwards

    Syracuse, NY 13224

    Dear Ms. Parker:

    I would like to thank you, most sincerely, for taking the time to interview me today for the Social Media Specialist position that has opened with Acme Corporation. It was great to meet you and your team, and I truly enjoyed learning about your current marketing program and touring your office.

    I was impressed by the opportunity your next Social Media Specialist will have to build a strong, rebranded presence for Acme Corporation on Facebook, Twitter, Instagram, and LinkedIn. As we discussed, my experience includes creating and managing social media properties for both established and start-up organizations. My successes include building a network of 5K Facebook followers for J.C. Enterprises within three months, ghostwriting LinkedIn posts for the CEO of Union Industries that attracted, on average, over 350 shares each, and helping the owner of Jennys Bling to become a major influencer in her industry.

    Please know that, although I have been working as a freelancer for the last five years, I am eager to return to a dynamic, full-time marketing department environment. I am invigorated and inspired by collaborative teamwork, and would find it most rewarding to help forward Acme Corporation’s mission of Laying the groundwork for sustainable industry growth.

    If I can provide any additional information to help you with your decision-making process, please let me know. I look forward to hearing from you soon!


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    Send The Email Within 24 Hours

    When it comes to sending your thank-you email, dont delay.

    Do that within 24 hours, Nelson, the career coach, recommends.

    If you interviewed in the morning, send it that afternoon. And if you interviewed in the afternoon, send it the following morning. A prompt note shows that youre responsive, a strong communicator with follow-through and that youre excited about the role.

    If you wait two or three days to send it, though, the hiring manager might get a different impression of you that youre slow to respond or not too interested in the position.

    Tips For Writing An Interview Thank

    Here are additional tips for writing a strong thank-you email after a job interview and what to include:

    • Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
    • Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
    • Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.

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    Bonus Tip: Send An Individual Note To Each Person You Met With

    Sometimes you interview with several people in one day, which means each person gets a thank-you note. While it might be a pain to personalize every thank-you note , do it anyway.

    This shows that you took the time to learn about each interviewer, demonstrating you are a detailed and thoughtful person. Its fine to use the same opening and closing , but make sure you mention one unique thing for each interviewer. If nothing else, you never know when the recipients are comparing notes to see if you created a unique thank-you note for each of them!

    And be sure to triple check the name at the top! Copying and pasting can be a dangerous game.

    Tip : Proofread Before Sending

    How To Write Thank You Letter Template After Interview

    Typos, bad grammar, and other writing mistakes can happen, but you should try to avoid them in your thank you letter. That’s why you should run a spellcheck and grammar check before you send the email to the interviewer. Word has spellcheck, and you can use Grammarly to check for other issues.

    Ensure the thank you letter after an interview looks great and reads well before sending it on to the hiring manager’s inbox.

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