Thank You After Interview Email Best Practices
Here are some general best practices for writing your interview thank you message:
- Send the email within a few hours of the interview.
- Be polite and professional in your language.
- Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
- Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
- Dont appear overconfident by sounding as if you just assume that you got the job.
- Be sure to actually say the words, thank you.
- Offer to answer any additional or follow-up questions the interviewer may have.
Sample Interview Thank You Email/letter #:
Hello < Interviewers Name> ,
Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.
The information you shared about < Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.
Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.
Thank you again.
< Your First and Last Name>
This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.
Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.
What To Do If You Are Invited For A Second Interview
Depending on the company you are interviewing with, you may be asked to come in for a second interview. This often happens with larger companies with more elaborate recruiting systems. However, small companies also use multiple interviews to ensure you are the right fit for their team.
If you receive a phone call or email asking you to come in for a second interview, you want to collect as much information as possible about who you will be speaking with and how it may be different from the first interview.
For example, you will want to ask questions like:
- Will I be meeting with the same team members as the other day?
- Is there anything specific that I should be ready to discuss?
- Should I expect to be tested on any particular skills?
Make a note of all of this information and then prepare accordingly.
General Tips For A Thank You After Interview Email
Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.
Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.
Here are some general tips about what to include in your thank you after interview email:
- Thank them for their time.
- Highlight what you like about the job opportunity.
- Highlight what you like about the company.
- Recap your main skills and attributes.
- Follow up on anything that you said that youd get back to them on.
Remind Them Of Who You Are
When you thank your interviewer, be specific about what youâre thanking them for. Employers do lots of interviews, and they might not remember you as well as you remember them.
To make sure the employer doesnât mistake you for another candidate, mention some details from your interview. For example, give the day or location of your meeting when you introduce the email:
âIt was great to meet you last Thursdayâ¦â
âThank you for meeting me at Pallet Coffee last Thursdayâ¦â
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Sample Thank You Email Template #1
I appreciate you taking the time to meet with me today about the job opportunity. I enjoyed learning about the role and where you see the company headed in the new few years.
I feel confident my experience with and will translate into similar success as your new
I can see by the types of projects you are working on that is an exciting place to work. I am highly interested in joining your team and contributing to its future successes.
If you have any more questions or need additional information from me please dont hesitate to reach out. I look forward to hearing back from you about the next steps.
Again thank you for your time.
Interview Follow Up Email To Candidates Template
Personalize this Interview follow up email template to send important emails to candidates, and keep them engaged. Use this interview follow up email template to thank candidates for showing up and participating in the interview. Sending an interview follow-up email to candidates is an important step in providing a great candidate experience.
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Second Interview Invitation Email
When you are ready to invite a candidate to a second interview regardless of its format use the following template. Making it to the next round is a big accomplishment for candidates, so convey your enthusiasm to keep them engaged. Additionally, provide any helpful information upfront so they continue to feel supported and confident ahead of every conversation with your team.
Subject Line: : Invitation for Second Interview
Thank you for taking the time to speak with about the position at .
Were quite impressed by you and are eager to continue the conversation! Wed like to schedule a second interview with you during one of the following time options:
You will be speaking with , , and the interview should last no more than .
Please let me know which time works best for you. I will send a calendar invitation to confirm once we have selected a date and time.
So Watch The Exclamation Points
That brings us to an eternal source of business email anxiety: the exclamation point. Do too many look manic or juvenile? Do too few look disinterested or anhedonic? Do you need to have at least two sentences end without an exclamation point, as the classic, viral Grace Segers joke goes, just to prove your normalness?
While no employer keeps a running spreadsheet of punctuation choices among candidates, and the number of exclamation marks is unlikely to make or break your candidacy, be conservative.
Its probably the same rule of thumb, I would say, for any professional email correspondence, Khine said. You dont want to use more than a handful of exclamation points or anything to that effect.
And keep them out of your subject line altogether. They make your email look spammy and that much easier to overlook. If you write, Lets change the world together!!! with three exclamations, you might just get screened out, Raman said.
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Everything You Need To Include In An Interview Thank You Email
When writing an interview follow-up/thank-you email, try to balance formality and genuine friendliness. Your tone should be enthusiastic, cordial, and relaxed.
Use the following suggestions to nail the perfect note.
To ensure that your email is read, your subject line should include “Thank you” plus your name or the position you interviewed for.
Consider something like the following examples:
- Thank you Jeanne Bridges interview
- Interview follow-up Jeanne Bridges, graphic designer
Professional greeting and intro
Start with “Hello” or “Hi,” followed by the interviewer’s first name. Your interview may find an honorific overly formal. If they become your colleague, you will address them by their first name, so it’s appropriate to use it here.
If the interview was in a more formal/traditional industry, you might use “Dear” instead of “Hello.”
Expression of interest for the position
Reaffirm your interest in the role in no more than a single sentence. You want your interviewer to know that you are interested in this job opportunity without sounding desperate. For example, you could write:
- “I’m excited about the opportunity to join your team at .”
- “The position sounded intriguing to me, and I’m curious to learn more.”
Underline your qualifications and expertise
Reiterate your qualifications for the role. Say that you are “confident” that you can fulfill the duties of this job, based on your experience level and one or two key skills that the interview touched on.
Interview Follow Up Email Template
Use this interview follow up email template to thank candidates for showing up and participating in the interview:
Subject line: Thanks for interviewing with us
I am reaching out to thank you for coming to todays interview.
It was a great pleasure to meet with you and get to know you better.
As our next step is to evaluate all the interviewees, please allow up to for us to reach back to you.
In the meantime, if you have any questions, please dont hesitate to ask.
Have great rest of the day,
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Example Email: Phone Interview
While phone interviews are usually more of a pre-screening and therefore more casual, you should still follow up with the recruiter or hiring manager you spoke with.
Many recruiters screen dozens of candidates a day with phone interviews, and showing interest by following up might be just as important as your interview performance for getting through to the next round.
In short, heres how to write a follow-up email after a phone interview:
Thank the interviewer
Highlight how interested you are in the role use specific conversation points to reinforce your enthusiasm
Ask about the next steps
Id like to thank you for chatting with me about the job with . I enjoyed learning more about how youre doing things differently with .
It sounds like something that would be perfect for someone with my background in , and Id love to talk more about the opportunity.
I look forward to hearing about the next steps in the process. Please let me know if theres anything else you need from me to help with your decision.
This email can be shorter than an in-person interview follow-up. Its main purpose is to remind the interviewer you exist and that youre still interested in the position after learning a bit more about it.
Of course, if you were approached for a job, given a phone interview, and youre not all that interested, then you dont have to follow up.
How To Write A Staying In Touch Email After An Interview
If you havent heard back after checking in, or you found out you didnt get the job, you can still email the hiring manager explaining how youd love to stay in touch. The goal of this email is to establish a relationship and for them to keep you in mind and help you grow.
Just like the post-interview check in email, this one is short and sweet.
- Send this email to the hiring manager.
- Thank them for their time and consideration in the interview stage.
- After addressing them, mention what it is about them that you find interesting or inspirational.
- Limit this email to one to two paragraphs and include a proposed time to meet for a call or for coffee.
Sample staying in touch post interview email
Subject line: Staying in touch
Dear [Hiring Manager}
Hope you are doing well. Im reaching out to say thank you again for your time and consideration. I really enjoyed my speaking and learning fro you and others at my interview. In particular, I found the details you shared of your own career path very to be very eye-opening and inspirational. As someone whos aspiring to build my career myself, , Id love to learn more about how youve developed your skills.
I know you must be busy, but if you have 20 minutes to chat, it would be greatly appreciated. Are you available for a phone or coffee chat sometime in the next few weeks?
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Additional Items To Include
There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.
Examples of additional items to include the following:
- Hyperlinks to things that were discussed in the interview .
- Attachments, such as work youve completed in the past .
- A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
- References, if you were asked to provide them.
How To Write An After
If you recently interviewed for a job, it may be a good idea to follow up with your interviewer by sending a thank you email. Writing this email may show your appreciation for the interviewer considering you and reiterate your interest in the position and desire to work for that particular company. Sending this email may also increase your chances of the organisation hiring you. In this article, we explain why it is important to send an after-the-interview thank you email, discuss the steps and tips for writing the email and provide examples for you to review.
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Follow Up Email After Job Interview
Subject: Thank you for your time
Thank you so much for taking the time to meet with me yesterday. I enjoyed learning more about the role and getting a better sense of what the team is working on.
Im confident that my skills and qualifications would make me a valuable asset to the team. Im excited about the possibility of joining and contributing to its success.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Land Your Next Job Offer
The job hunt can be grueling. From the job application to interview questions to the , the job search is exhausting. Sometimes, the job search can be depressing. Practice self-compassion throughout the process.
But your dream new job could be just around the corner. Following up after a job interview can be intimidating. You might not know how to best check in with the interviewers. You might feel like youre imposing on your interviewers time.
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How To Write A Follow Up Email After An Interview When You Havent Heard Anything From Them
If you havent heard back from the hiring manager after your interview or after your post-interview thank you email, you can send an email checking in with them. If you arent sure how to follow up on a job, you should typically send the follow up email if you havent heard back after about two weeks since your interview. Remember to send the interview follow-up email to whoever said theyd be in touch, or whoever it is you have been in touch with for interview scheduling. Follow our tips below on how to write a follow up interview after an interview.
Interview follow-up subject line
The interview follow-up subject line is important. The email subject line is what the hiring manager will see right away and based off the subject they will decide whether your email gets opened and how fast theyll get to it. In the subject line, remember to include the job title you interviewed for. Here are some sample interview follow-up subject lines:
Following up regarding the position.
Following up on an interview for
You could also reply to the latest email between you and the hiring manager. Itll look something like, Re: Interview on Wednesday at 11 AM. Typically, they will open this immediately because theyll see that it is part of a previous email.
Interview follow-up body
Follow these 7 steps for the best follow-up email after an interview:
Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
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