How Soon To Send A Thank You Email After An Interview
Aim to send your post-interview thank you email the day after your job interview, between 12:00 pm and 3:00 pm. If your interview was on a Friday, then send your email the same day, in the evening instead of waiting a day. .
Always make sure the email is sent within 24 hours of your interview so that your conversation is still fresh in the interviewers mind.
If you decide to send your thank you note as a letter in the mail, you should still send it within one or two business days of your job interview. They wont receive it as soon, because the thank you letter needs to get delivered, but its best to send it soon after the interview so the employer receives your note relatively quickly.
Two Common Thank You Email Templates To Avoid
Now that you know why, when, and how to send your thank you email, let’s dive into the science behind crafting an email that helps you build a relationship with your interviewer and stand out from other candidates.
We’ll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.
When it comes to thank you’s, the most common formats tend to fall into two buckets:
Bad Email #1
Dear Mr. Last Name:
I enjoyed speaking with you today about the assistant account executive position at . The job seems to be an excellent match for my skills and interests.
In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.
I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.
This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!
Here’s what the second most common email looks like:
Bad Email #2
Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps.
How To Write A Perfect Thank You Email After An Interview: Tips & Templates
I know all of this sounds great in theory, but slamming pen to paper to write a thank you letter after a job interview is a very different matter. Never fear, templates and suggestions are here!
Before I share a general format, I want you to repeat after me: I solemnly swear not to copy-paste this template into my email. Weve already covered why a generic thank you is almost worse than no thank you, but in case youre not convinced, heres an infographic to change your mind. That said, a few ideas never hurt, so feel free to steal any of the phrases or sentences below and make them your own! Heres a great sample thank you email after an interview.
- Thanks for Chatting Today Use something like this if you had a phone screen or video interview.
- Nice to Meet You Today This works well for interviews that take place on site.
- Thanks, and a Question Have a nagging, relevant question that shows youre passionate about the role? Use this email to follow up after your interview!
- Thank You for Your Time Especially good if it was a long interview.
- Many Thanks Short, sweet, and classic.
- It was really nice to meet you today.
- Thank you for taking the time to meet with me today.
- Thanks for taking the time to introduce me to the team today.
- Thank you so much for your time today.
- Thanks for chatting with me today.
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Best Sample Thank You Emails After An Interview
If youre looking for how to write a professional thank you email or note after your interview, youve come to the right place.
Im going to share exactly what to do when thanking the employer, based on my experience as a recruiter. And Ill give you plenty of sample thank you emails that you can use for inspiration, too!
Because the truth is: sending a follow-up message to thank the interviewer is a great idea, but if you dont send the right type of message, it can do more harm than good. So what you say matters!
Lets get started
Reiterate Points Made In The Interview
Although you want your thank you note to be decently short, try to summarize what was talked about in the interview to remind them of your conversation. Recruiters often encounter multiple candidates and professionals are constantly engaging with new people. It is important to customize it as much as you can. You can do so by bringing up special topics that were unique to your conversation, which can strengthen the connection you made with the interviewer. This will also help you stand out from the crowd or applicant pool because it reminds the interviewer of the distinct conversation they had with you. Also, this will not only show that you were paying attention during your time together but also confirms that you understood important points.
Reminder! Proofreading ensures your note is completely free of errors. A well-written Thank You note shows attention to detail and shows off your communication skills!
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You Rambled On And On
Arent nerves a magnificent thing? Yes, when they help bring out your A-game. Not so much when they give you a case of diarrhea of the mouth in the middle of an interview.
If you left the interview realizing that you didnt let the interviewer get a word in edgewise, you may want to address it in the thank you note. Yes, this will take a bit of finesse, but done well, you could salvage the operation. Remember, EVERYONE gets nervous when theyre excited or the heat is on, even that interviewer.
She may have empathy for you if you fess up strategically.
Sample Interview Thank You Email/note #:
Hello < Interviewers Name> ,
Thank you for taking the time to interview me < yesterday/Friday/etc> . I enjoyed our conversation about < specific topic you discussed> and it was great learning about the < Job Title> position overall.
It sounds like an exciting opportunity and a role I could succeed and excel in. Im looking forward to hearing any updates you can share, and dont hesitate to contact me if you have questions or concerns in the meantime.
< Your First and Last Name>
This is a short, casual email thats best for modern industries like tech, e-commerce, digital marketing, etc.
This type of short message also makes an ideal thank you email to a recruiter or HR person after a phone interview or other first-round interview. At that stage, you dont need to be sending a lot of detail in your thank you letter you simply want to give thanks and reaffirm your interest.
And modern companies dont want to see a ten-paragraph, formal thank you letter that takes ten minutes to read. In fact, it might make them want to hire you less because theyll doubt whether youre a fit for their company culture. Thats why I recommend keeping your message short and genuine, like the sample above.
Even if its a second- or third-round interview, this type of very short, concise thank-you email can still be effective. Heres an example of the type of message Id personally send if I were job hunting right now:
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Youve Already Followed Up But Still Havent Heard Back
Dear < insert interviewers name> ,
I really enjoyed interviewing with you last Thursday, and I wanted to touch base. Do you need anything further from me, in order to help the process? I hope you are well and am wishing you a great day.
< Your full name> < Your contact telephone number>
You may have already sent your thank-you note but didnt receive anything in return. If this is the case, then you might want to touch base with the person a week later.
Include A Call To Action
Finish the body of your email with a concluding paragraph that features a call to action. You can use one of your meeting talking points as part of your call to action, if relevant. For example, if you discussed professional development books in your interview, consider a call to action like, “I look forward to reading the book you suggested and discussing it once I’ve finished.” Alternatively, you can use a classic and general call to action like, “I look forward to speaking with you again soon,” instead.
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Your Thank You: To Hand Write Or To Email
This is the first, and truthfully, the most difficult question to answer, even for managers. Some feel that handwritten notes have gone the way of the horse and carriage while others feel that its an essential way to prove youre thoughtful and dedicated. While any thank you note is a positive gesture, a handwritten note almost always will put you one step ahead of the competition. But thats not to say a thank you email doesnt do the trick, too, especially in a tight hiring schedule when a mailed note may arrive too late. We recommend a hybrid method: do both.
Send an email within 24 hours . Most likely, your interviewer is quite busy and will appreciate reading a quick email. Aim to drop a formal note into the mail the same day as well. With that being said, if you have bad penmanship: Just. Send. It. In. An. Email.
Subject: Appreciated Your Time Today
Thanks for meeting with me today I appreciate you taking the time.
I really enjoyed our conversation, and was especially excited about what you shared about the companys new initiative for aligning the sales and marketing orgs. Its always great to chat with someone whos passionate about RevOps.
Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.
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How To Write A Thank You Note
When writing a thank you note, its crucial you make the most of your message by communicating the correct information. You should express gratitude and touch on relevant information critical to the relationship. For example, if youre sending a thank you letter after a job interview, you should highlight key skills that make you the best fit for the opportunity.
How To Write A Thank You Letter After An Interview
- Post authorBy Susan P. Joyce
Although recent surveys show that most employers seem to be happy receiving a thank you by email, this is the thank you that you put into an envelope, add a stamp, and drop off at the Post Office.
For the employer, this note is a sample of your work.
Keep it short , but personalized.
Typically, as with email, you send a separate thank you to a each member of the employers staff who interviewed you. Also send a different thank you to an external recruiter, if one referred you to the job.
NOTE: If an external recruiter referred you, ask them which thank you is most appropriate for the employer, including whether email is appropriate and acceptable by this employer.
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Take Your Thank You Email To The Next Level
While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before I look forward to… with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if youre in a creative role, taglines if youre in branding, or some slides or possible partners if youre in business development or sales.
It could look something like this:
How To Write Thank
Most job seekers put a lot of effort into crafting a resume and preparing for an interview. Heres what many people dont spend much time on but should: thank-you emails after interviews.
Its surprising how many job candidates dont bother to send a thank-you note, because it really does make a positive impression on employers. Its a simple step to take, and it can separate you from equally qualified candidates who dont send a thank-you email after an interview. And yes, you should write a thank-you message after a video interview just as you would an in-person meeting.
If the challenge of crafting a great thank-you email is holding you back from sending one, youve come to the right place.
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Sample Thank You Email Template #2
Thank you for meeting with me at your office this afternoon.
I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.
seems like an interesting place to work with the many exciting projects youre working on.
I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.
I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.
If you have any further questions or need anything else to move the process forward please let me know.
Key Components To Writing A Thank
There are several elements to a good post-interview thank-you email. The tone and style of the thank-you note should match your personality, the position youre applying for, and the industry. However, there is a general structure you can follow, which weve outlined below.
More like this:
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End With A Polite Signoff
Finally, end your thank you note with a signoff, such as Thanks again, or Sincerely, and a professional signature.
Take a few minutes to review your thank you notes for any spelling, grammar or syntax mistakes. A message thats free from errors shows youre professional and detail-oriented.
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Include Any Details From Conversations
Sharing details from your interactions with the thank you note recipient demonstrates active listening skills and conveys interest. It can also help a new contact remember you. This is helpful if the recipient talked with several people in a short period, such as if youre sending a thank you note to someone you met during a conference or trade show.
Take a few moments to jot down some notes as soon as the conversation is over. This way, you wont forget any meaningful aspects of the discussion.
Example:Learning about how your team is working to resolve our scheduling issues was immensely helpful, as we plan on working with more clients in the new year.
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Send Separate Emails To Each Interviewer
If youre interviewed by several people, ask for their business cards at the conclusion of the interview so you’ll have the contact information for each thank-you email.
Then, send email messages to each person who interviewed you. Your messages should vary somewhat so that the recipients can’t compare notes later and feel as if they just got a chain email.
Tip #: Dont Procrastinate
Send a thank-you email immediately after the interview. You want to reinforce your good impression in your employers mind while the memory of the interview is still fresh. If possible, send your thank you note within 24 hours of the interview.
If you find yourself struggling to write the perfect thank you note, remember that its more important to send a good thank you note promptly than to send a great thank you note after the interviewer has already eliminated you from the running. Do the best you can in the time you have. The tips below will help you.
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Verify The Interviewer’s Email Is Correct
When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.