How To Write The Perfect Thank You Email After Your Interview
“Thank you for allowing me the opportunity to interview for this job.” Are you writing a thank you note or a thank you email after your interview? Use our free template to make that thank you easier than ever.
Write In A Thank You Note After An Interview
Senior Calibration Program Coordinator at Unified Industries Incorporated
So you went in for an interview, did an awesome job, and now youre ready to thank your interviewer. And yes, you should always write thank you notes. Here are some tips on what to write in a thank you note after an interview:
The template I recommend working with is this: + + + . Now to elaborate
Take Your Thank You Email To The Next Level
While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before I look forward to… with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if youre in a creative role, taglines if youre in branding, or some slides or possible partners if youre in business development or sales.
It could look something like this:
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Why Should You Send A Thank You Email Or Letter After An Interview
If you think its terrifying being interviewed, youre not alone. But let me tell you, interviews can be an equally traumatizing experience from the other side of the table.
I kicked off the search for my first hire at Grammarly earlier this year, and when the first on-site interview came around, I was terrified. Sitting there with my list of questions and my notebook, I tried to simultaneously project confidence, follow my companys values, ask the right questions, make sure my hair didnt do anything weird, and mask my nerves.
Even if interviews are a vital part of the recruiting process, the first round of the interview process can be awkward for everyone. Thats why its key to write a thank you note after the interviewoften the process has made them just as uncomfortable as you are! Thats why a killer post-interview thank-you note can help you make a great impression and land the job.
But dont take my word for it! Lily Zhang, a career expert at MIT, put it this way on The Muse:
Think of it this way: Your interview isnt over until you send a thank you note. You want to move the hiring managers from interview mindset to decision mindset as quickly as possible, so dont drag it out.
I asked Olivia Seastrom, a recruiter at Grammarly, what she loves about thank-you notes. She said,
When To Write A Thank
Writing a thank-you note to your interviewers shows that you are gracious, humble and thoughtful â all important qualities for potential new hires to possess. Thatâs why you should write a thank-you letter after every interview within 24 hours. You donât want to risk having recruiters or hiring managers think that youâre cocky, ungrateful or absentminded.
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Who To Send A Thank You Note
If you’re interviewed by an individual person, feel free to send a thank you just to them. But if you’re interviewed by a group, make sure to send each person an individual, customized note. If you don’t have email addresses for everyone, create individual notes and ask your main contact to forward each note.
A Few More Parting Thoughts On Interview Thank You Notes:
1. Snail mail or email, its the message that counts! A lot of people get hung up on how they are going to send their thank you note but really its the content that is important. Also take a cue from the company and industry. If you are interviewing at minted.com, youll probably want to send a hand-written note. If you are interviewing with paperless post, probably not! If you are having trouble deciding, you can do both. Send the email right after the interview and follow up with a hand-written note starting with I just wanted to thank you again for
2. Dont let too much time pass by. There is really no excuse to wait more than 1 or 2 days to write an email. Some people wont care but others might hold it against you. The polite thing to do is write your notes/emails right away so the interviewer knows that you appreciated their time and that you are really excited about the job.
3. You are sending the note to say thank you but also to say remember this about me! Write a thank you note that makes an impact. Its another chance to impress your interviewer and give them something to remember you by. If there is anything you forgot to emphasize in the interview include it in the note. An example might be I know my years of experience doing X will allow me to make a meaningful impact on your team.
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What Is A Post
A post-interview thank you note is a note you can send to someone who has just interviewed you for a job. It can take the form of either an email or a written letter, and it’s usually sent out within a few days of the interview concluding. While a post-interview thank you note is not necessarily required, applicants can receive some benefits from sending one out that make them worthwhile.
Sincere Thank You Letter After Interview
If youve developed a personal relationship with your interviewer, itll likely be awkward if you send them a generic or formal follow up after your interview. Instead, opt for a sincere letter that allows you to express your professional appreciation for the opportunity to interview. Make sure you thank your interviewer for their time and attention to your application.
Its suitable to send a sincere follow up email after your interview in situations where:
- Youre honored to be considered for the position and hold the company youve interviewed with in high esteem.
- The hiring manager made an exception for your application such as allowing you to submit your resume and cover letter via email after the position closed.
- The hiring manager made a special effort to accommodate your interview schedule.
- You would like to reference the personal connection you made with the hiring manager during your interview in an attempt to strengthen your application.
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When To Send A Thank
If youâre writing a thank-you letter to the interviewer, itâs essential to consider the email timing. For the email to be relevant, you should try to send it while the interview is still fresh in your mind and in the mind of your interviewer. Try to send the email as soon as possible, within 24 hours ideally.
Pro Tip: To make it faster, you can prepare a thank-you email template in advance. Leave blanks in the template that you can personalize after the interview.
Note: If you are communicating with a hiring manager for a job through the Upwork platform, please note that all communication should be through Upwork. Instead of sending an email, users are required to use the Upwork Messages feature, where you can send a thank-you message. Learn more about Upwork Messages.
Approach To Writing The Follow
You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.
Steps to writing your own email:
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More Information About Interview Thank You Notes
- Turning Rejection into Opportunity the thank you after you are turned down for the job
About the author
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .
Write The Best Thank You Letter After An Interview : Thank You Email After Interview
- ANNA VERASAI
It is always to send a thank you letter/email after an interview. This leaves a good impression of the candidate on the employer and is an excellent professional courtesy. Sending a follow-up thank-you note to the employer can make a big difference between getting hired and being rejected. However, often candidates find it difficult to write a proper thank you letter/mail to send to the organization. Even if the interview went okay, many candidates end up losing their chance in the organization by sending a hotchpotch thank you note. As such, today we bring to you tips to write a proper thank-you note. We make it easier for you by giving samples of thank you note after an interview.
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If I Dont Get This Job I Dont Know What Ill Do
Yes, you want that job. But, you still need to avoid these types of phrases that place even more of a burden on that employer. You can be enthusiastic about the opportunity without making it the thing thats solely responsible for your happiness and well-being.
Emotional threats like this one wont do you any favors. On the contrary, they only make you seem desperateand perhaps even a little unstable.
Dos And Donts For Bad Interview Follow Up Notes
Be very careful with this message! You dont want to draw attention to your error.
DO send this message very soon after the interview, as soon as you are sure it is necessary particularly if you havent already sent a standard interview thank you note.
DO use email probably the best method to use because it is so quick. If the organization is anti-technology or feels extremely traditional, a letter that is delivered quickly might be a better response. If you do deliver it by hand, do NOT socialize. Just drop it off be as low-profile as you can be.
DO NOT make this message long or include too many details or apologies. Be brief. Make your point, and end the message.
DO NOT send this message so quickly that you make errors in grammar or facts. Avoid misspellings and sending it to the wrong person. If possible, have someone else proof it for you.
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General Tips For A Thank You After Interview Email
Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.
Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.
Here are some general tips about what to include in your thank you after interview email:
- Thank them for their time.
- Highlight what you like about the job opportunity.
- Highlight what you like about the company.
- Recap your main skills and attributes.
- Follow up on anything that you said that youd get back to them on.
Sample Handwritten Thank You Note
The good news about a handwritten thank you is that you wont have much space to fill, so it can be much shorter. Avoid the instinct to write a long message. When you crowd too much handwriting into a small space, legibility and comprehension can be lost.
The bad news is that you need to write very carefully so the note can be easily read a harder task these days when most of us spend our time typing on a keyboard. Write the note on a piece of paper before you write it on a card to be sure it will fit and is legible.
Date of the letter
Dear Mr./Ms Last Name,
I appreciate your time and the information you shared in my interview on for the position. I am very interested in this job and in becoming a contributor to your organization.
I believe my experience as a where I will enable me to hit the ground running in this position. where I learned will enable me to hit the ground running in this position.]
Please contact me if you have any questions. I look forward to hearing from you soon. Thank you, again, for your time.
Choose your words carefully and double-check the spelling of anything you are not 100% sure of. When you hand write a note, you dont have a built-in spell check to keep you from embarrassing yourself with bad spelling.
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Sample Interview Thank You Email/note #:
Hello < Interviewers Name> ,
Thank you for taking the time to interview me < yesterday/Friday/etc> . I enjoyed our conversation about < specific topic you discussed> and it was great learning about the < Job Title> position overall.
It sounds like an exciting opportunity and a role I could succeed and excel in. Im looking forward to hearing any updates you can share, and dont hesitate to contact me if you have questions or concerns in the meantime.
< Your First and Last Name>
This is a short, casual email thats best for modern industries like tech, e-commerce, digital marketing, etc.
This type of short message also makes an ideal thank you email to a recruiter or HR person after a phone interview or other first-round interview. At that stage, you dont need to be sending a lot of detail in your thank you letter you simply want to give thanks and reaffirm your interest.
And modern companies dont want to see a ten-paragraph, formal thank you letter that takes ten minutes to read. In fact, it might make them want to hire you less because theyll doubt whether youre a fit for their company culture. Thats why I recommend keeping your message short and genuine, like the sample above.
Even if its a second- or third-round interview, this type of very short, concise thank-you email can still be effective. Heres an example of the type of message Id personally send if I were job hunting right now:
This Job Would Be So Good For Me Because
This is a trap thats easy to fall into. You want to talk about all of the ways that the role would positively impact your life.
Heres the brutal truth: prospective employers dont care. It might seem selfish or cold-hearted, but they want to know about how youll add value to their companyas opposed to how they can benefit you.
Resist the urge to rant and rave about all of the reasons that job would improve your life, and place the majority of your emphasis on what you bring to the table and how that contributes to any company goals.
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What To Include In A Thank You Email After An Interview
A job interview gives you the chance to position yourself as a strong candidate for the role. Writing a thank you letter after the interview allows you to continue to make a good impression on the potential employer. In this article, we discuss what to include in a post-interview thank you letter and provide samples to help you get started.
Recap Of Your Qualifications
Next, provide a short recap of your experience and background. The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this section should be brief. Connect your qualifications to the position and its unique requirements to express why you are such a strong candidate for the job. For example, you can write, My social media and search engine marketing expertise would make me an excellent candidate for this marketing role.
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Prompt To Take The Next Step
To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. For example, you can write, Please don’t hesitate to contact me to arrange a follow-up interview.
Best Sample Thank You Emails After An Interview
If youre looking for how to write a professional thank you email or note after your interview, youve come to the right place.
Im going to share exactly what to do when thanking the employer, based on my experience as a recruiter. And Ill give you plenty of sample thank you emails that you can use for inspiration, too!
Because the truth is: sending a follow-up message to thank the interviewer is a great idea, but if you dont send the right type of message, it can do more harm than good. So what you say matters!
Lets get started
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