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What To Put In An Interview Thank You Email

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Why Is It Important To Write A Thank

How to Write a Thank You Email After an Interview ( a Template!)

Its true that some employers expect a thank-you letter after an interview. Its a gesture that reinforces your interest in the role, while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer’s decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.

A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates as many people dont mail letters anymore. However, it can take days for a mailed letter to arrive. The hiring process can move quickly so its recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email no more than 24 hours after the interview.

Related:Guide to Thank You Notes

Things Not To Include In A Thank

These tips on what not to include in your follow-up letter can help you avoid sending the wrong message to employers.

  • Don’t include only a statement of appreciation: Make sure you also affirm your strong interest in the job and briefly explain why you’re an excellent fit for the position and the company.
  • Don’t have misspellings, grammatical errors, or other issues: Proofread carefully and correct any spelling or grammatical errors. Make sure you have the correct job title, address, and name. This is an opportunity to follow up with a strong positive impression, so dont make even a small mistake.
  • Do not mention salary range in your letter: Wait until an offer is made to negotiate salary since your leverage will be the greatest once the employer has decided that you are the preferred candidate.
  • Don’t make any excuses or apologize for anything that went wrong during the interview: You are better off not drawing attention to these issues. Emphasize positive qualities that might counter any concerns that came up during your meeting. An exception would be if you think the interview was so bad that youre out of contention.
  • Don’t take an overly aggressive approach by mentioning you will call to check on the status of your candidacy: You certainly can make a follow-up call towards the end of the time window that the employer has indicated for their decision. You just don’t need to mention this in your letter.

    Send Separate Thank You Emails To Multiple Interviewers

    Send a separate, relatively unique message to each person who interviewed you. Since messages are very easy to forward, expect that your message to Interviewer A may be shared with Interviewer B and C, as well as with HR and possibly upper management.

    Vary the wording, but keep the overall theme , the subject, the closing, and the timing consistent.

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    If Youre Writing A Pen

  • Did I format this note correctly? If its handwritten, can any average person read my handwriting?
  • Have I addressed the person Im thanking correctly? Am I spelling their name right?
  • Did I make my point in under five sentences?
  • Did I mention a specific topic, common interest, or question relevant to my discussion with this person?
  • Did I say thank you at some point in the note?
  • Did I sign the thank-you letter?
  • Did I proofread the note?
  • No really, is the writing flawless?
  • Have I addressed the envelope, purchased postage, and mailed the letter within 24-48 hours of the interview?
  • If you did all of these things, congratulations! You deserve to put your feet up and sip your favorite post-interview beverage .

    Dont Bring Up Interview Mistakes

    Yamile: Thank You For Your Time And Help Email

    What about if you flubbed an answer in your interview? Is the thank-you email a place to explain yourself, clarify a mistake you made, or provide a better answer than the one you gave in the heat of the moment?

    In most cases, you shouldnt bring it up at all, experts say.

    Dont remind an interviewer of negative aspects of an interview, Jensen said. Finish on a positive note.

    Manoske thinks it depends on the severity of the flub. He gave an example of a recent client of his who gave the interviewer an incorrect number . In her follow-up email, she briefly mentioned, I meant to say its X, not Y.

    That was one word, and it was so obvious, you didnt want to leave it out there, Manoske said. In general, Im 80 percent in agreement with the idea of, if I flubbed one, I dont want to bring it back.

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    Share A Mutual Interest

    Dear < insert interviewers name> ,

    It was wonderful meeting you today, and I really appreciate you setting aside time to interview me. It was lovely chatting about our < insert mutual interest> !

    Im very excited to be considered for < insert job position> , in addition to all of the potential opportunities < insert company name> presents!

    Thank you so much for your consideration, and I hope you have a great rest of your day.


    < Your full name> < Your contact telephone number>

    This email template is tailored towards an interview where you may have shared a mutual interest. For example, if you both enjoy beach volleyball or pottery, then this is a great point to include. Similar to the first general email, this template can be used for all job positions.

    I Have Further Questions That Didnt Arise In The Interview

    Dear < insert interviewers name> ,

    Thank you so much for taking the time to interview me today!

    I really enjoyed our discussion regarding < insert conversation topic> . A few questions came up after the interview that I would like to check with you.

    • < Question 1>
    • < Question 2>

    I appreciate your consideration for < insert job position> . Looking forward to hearing from you, and hope you have a wonderful day!

    Best wishes,

    < Your full name> < Your contact telephone number>

    Sometimes its difficult to think of questions during the interview. However, the follow-up email provides a brilliant opportunity to ask any questions that didnt arise during your conversation. Remember to keep the questions relevant to the job position and company.

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    Bonus Tip: Send An Individual Note To Each Person You Met With

    Sometimes you interview with several people in one day, which means each person gets a thank-you note. While it might be a pain to personalize every thank-you note , do it anyway.

    This shows that you took the time to learn about each interviewer, demonstrating you are a detailed and thoughtful person. Its fine to use the same opening and closing , but make sure you mention one unique thing for each interviewer. If nothing else, you never know when the recipients are comparing notes to see if you created a unique thank-you note for each of them!

    And be sure to triple check the name at the top! Copying and pasting can be a dangerous game.

    What To Include In Your Thank You Note

    How to Write a Thank You Email After the Interview & WOW Them!
    • A professional subject line. Keep your email subject short and to the point. A simple, “Thank you from < Your Name> ” is a great start.

    • A personalized greeting. Start each note addressing the person you interviewed with by name.

    • An expression of appreciation. Add a line close to the beginning of your note thanking the interviewer for their time and the opportunity.

    • Specifics of your conversation. Tailor your message by mentioning something you specifically chatted about with that person. Did they tell you about their company culture? What to expect on a standard day? Mention it here.

    • A reminder of your interest. If the job feels like a fit for you, tell your interviewer that you’re interested. Employers want their employees to be excited about their roles, so adding your enthusiasm is a great way to close for the job.

    • Your contact info. Invite your interviewer to contact you with further questions or discussion.

    • A professional sign-off. Best regards, Sincerely, and Thank you are all great ways to finish up your note.

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    What To Include In A College Interview Thank You Email

    Now that you understand when to write and send a college interview thank you letter, its time to discuss the notes contents. While your message should be unique to the conversation you had, its important to follow general guidelines.

    As the name suggests, a thank you note should express your gratitude to the interviewer. Your expression of thankfulness should be clear and genuine. Rather than just saying thank you, include what you are thankful for. Thanking the interviewer taking the time to speak with you is a great place to start. If they offered any tips or suggestions that you found useful, you could mention these as well.

    Another important component of a college interview thank you email is personalization. Add specific details from the conversation you had with the interviewer. You can do this by:

    • Mentioning an activity or interest that you and the interviewer both had in common
    • Discussing a program that the interviewer suggested you look into
    • Referencing an answer the interviewer gave when you asked a question

    The sample thank you letters below offer concrete examples on how to weave details like these into a meaningful note.

    In addition to conveying your gratitude, your college interview thank you note should express your interest in the school. In the letter, discuss a few key aspects of the school that excite you and make you eager to attend. Convey your enthusiasm about potentially attending the institution.

    How To Write A Post

    Writing a short, professional thank-you email after an interview can have a strong impact on the success of any job search. It’s a small note that takes only minutes to write. And can separate you from other candidates, encourage progressing to the next steps of the process, and build a professional network.

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    Let Them Know That They Can Contact You For Further Information

    Close off your thank-you letter by prompting your interviewer to take the next step and let them know that they can contact you for further information . Something along these lines will do the trick:

    Please feel free to contact me should you need any additional information that could assist with the decision-making process.

    Key Components To Writing A Thank

    What is Thank You Email After Interview?

    There are several elements to a good post-interview thank-you email. The tone and style of the thank-you note should match your personality, the position youre applying for, and the industry. However, there is a general structure you can follow, which weve outlined below.

  • Greetings. First, youll want to make sure you address the interviewer directly in the email, now that youve met them. Avoid using general terms like sir or madam.
  • Body. Begin by expressing gratitude for the opportunity and the time they took to interview you. Let them know youre very interested in the job and why youre qualified for it. Add a personal touch by recalling a specific part of the conversation during the interview.Next, add a call to action within the email. For example, you could offer to provide additional information, a portfolio, or a reference from a previous manager.
  • Sign off. At the end of the email add a professional signature that also has your contact information. Finally, send the email with a clear and concise subject line.
  • More like this:

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    Example Of A Personalised Thank You Email

    Dear Priya,

    Thank you so much for speaking with me yesterday. I really enjoyed learning about how you established Priya’s Place, and I would love to help you connect with your customers even further by helping you establish a unique social media presence. I believe I could do this successfully as you and your brand’s values of health and well-being align with my own personal values.

    Since our discussion, I brainstormed some ideas about how to promote your newest products. I am excited to discuss these with you as soon as you are available. Also, I just purchased the book we discussed, and I look forward to reading it.

    Thank you again for your time. I truly learned so much from our conversation, and I am grateful for your time. If you have any questions for me or other projects that I could help you with, please feel free to contact me. I look forward to hearing from you soon.


    Key Mistakes To Avoid

    When writing your post-interview thank you email, avoid these common mistakes.

    Writing snail mail

    Avoid a thank you letter. While some resources suggest that the wedding planning industry and legal industry still appreciate handwritten letters, we live in a fast-paced digital age . An email can get to the interviewer quicker.

    While they are both considered a very traditional industry, it’s best to focus on writing an email within 24 hours of your interview. A handwritten note sounds nice.

    Most modern companies use email now, it’s best to use email versus mailing the note.

    Waiting too long

    Anything past 48 hours is too long. And doesn’t show enthusiasm or passion that the interviewer is going to be looking for.

    Pro tip! Send the email immediately after the interview is complete. It’s not too eager, contrary to what you might think.

    Not following up

    Didn’t hear back from the interviewer about the next steps in the interview process? Then follow-up to the thank-you email and ask to get an update on the status of the position and the job placement.

    A follow-up message should be sent if you haven’t heard anything from the prospective employer within 3 to 5 business days.

    Writing a long email

    Keep the message short, it should be only a few sentences. Using your own voice, rather than following some type of script. Provide information that can help with the hiring decision, but don’t be pushy!

    Not leaving a good impression

    Using an informal greeting

    • Dear

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    Expand On Any Discussions You Had In The Interview

    You can use this next section as a chance to expand on anything you previously discussed in the interview. You can share any resources you found regarding a topic you mentioned or you can readdress a question from the interview and give more details if you were unsatisfied with your answer in the interview. If there were any topics you were unable to mention in the interview, but you believe they may help you stand out, you can mention that in your email as well. 

    How To Write A Successful Thank You Email After An Interview

    How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

    As surveys by both CareerBuilder and Accountemps have indicated, the vast majority of employers accept emailed thank you notes.

    Be very meticulous sending these work samples. Demonstrate the high quality of your work.

    Speed of sending and receipt is the primary advantage of emailed thank you notes. For examples of good emailed thank you notes, read Job Interview Thank You Email .

    You can follow up with paper, even hand-written, notes. Mailed notes take at least a day to deliver and may sit in a post office or corporate mail room for a while before delivery.

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    Address Concerns And Highlight Your Strengths

    A thank-you note can also be a good place to address any concerns about your candidacy, which may be more crucial now if you’re applying to a role outside your traditional career path.

    “If there was something they pulled apart or mentioned certain skills you may be lacking, this is your opportunity to reinforce what you’ve done to fill that gap, or relate to something else you did that shows your strengths,” Augustine says.

    The beauty of a digital note is that you can also hyperlink to another source that adds more context about your skills. For example, if your interviewer wanted to know more about a previous video campaign you worked on, you can easily send them a link to the published piece so they can see your work themselves.

    Ultimately, you want to thank your interviewer for taking time to meet with you, show them you’ve taken away something from your discussion and provide new information that will move your candidacy to the next step.

    “The best notes we’ve seen are ones where it’s clear they put thought into what they learned about us during the interview process,” Augustine says. “They thought about something we said to them that prompted them to tell us more about their experience that hadn’t come up in previous conversation. It shows they’re taking the process seriously and connecting the dots.”

    Anatomy Of The Ideal Interview Thank You Email

    Subject Line: Make sure you include one. An email with a no subject line comes across as lazy and is easy to ignore. When you create your subject line, it should be specific and attention-grabbing, but dont try to be too creative. Make it clear what the email will be about by using the words thank you and perhaps the position title.

    Salutation: When addressing your note, keep it professional, and accurate. Writing down Dear Mr./Ms./Dr. *Last Name* is always a solid choice. Make sure you know exactly how the interviewers last name is spelled. .

    Be careful to check your assumptions! For instance, if the interviewer was a woman, do not assume that you can address her as Mrs., even if you know she is married. Stick to Ms. in this case and you will be safe.

    Opening paragraph: Now comes the part where you say, thank you. Begin your note with a sincere expression of gratitude for the time that was taken to speak with you

    After this, you will want to grab their attention with a compliment about the interview process in some way, a key takeaway about the position or company that excites you, and how this takeaway solidifies your confidence in your ability to be the best fit for the job.

    This will help the recruiter feel good about reading your note, let them know you paid attention, and reassure them of your interest.

    In all cases, remember to be professional, concise, and to the point.

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