Dos And Donts For Bad Interview Follow Up Notes
Be very careful with this message! You dont want to draw attention to your error.
DO send this message very soon after the interview, as soon as you are sure it is necessary particularly if you havent already sent a standard interview thank you note.
DO use email probably the best method to use because it is so quick. If the organization is anti-technology or feels extremely traditional, a letter that is delivered quickly might be a better response. If you do deliver it by hand, do NOT socialize. Just drop it off be as low-profile as you can be.
DO NOT make this message long or include too many details or apologies. Be brief. Make your point, and end the message.
DO NOT send this message so quickly that you make errors in grammar or facts. Avoid misspellings and sending it to the wrong person. If possible, have someone else proof it for you.
Sample Interview Thank You Email/letter #:
Hello < Interviewers Name> ,
Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.
The information you shared about < Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.
Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.
Thank you again.
< Your First and Last Name>
This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.
Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.
Example Email: Staying In Touch
If you havent heard back after checking in, or youve learned that you didnt get the job, you can still attempt to stay in touch with the hiring manager or recruiter. The goal of doing this is to create a professional relationship with someone who can help you grow professionally and stay on their radar in case any other jobs open up.
Even though this email probably wont change any final hiring decisions, it can reinforce your interest in the company and show the hiring manager that there may be a future role that you could successfully fill.
Send this email to the hiring manager. This person could be a potential mentor if youre looking to grow in this particular field or industry.
Keep this email concise. Mention what about them you found interesting or inspiring, and include a proposed time frame for a phone call or meeting.
Keep it professional. This is a chance for you to grow professional relationships, not building your online dating portfolio.
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Is It Best To Send A Thank You Email Or A Note/letter
I get asked this frequently: Whats your opinion on sending a thank you email, versus mailing a thank you letter after your interview?
For most people, I recommend email. There are three reasons why:
However, in specific cases, you may want to send a thank you letter in the mail after an interview.
A paper thank you note/letter might be better if youre in a very traditional industry . Or if youre interviewing for a very high-level position .
But for most job seekers, I recommend sending a thank you email.
One more option to consider: You can write a personalized thank you card and then send a picture of it digitally, either in a LinkedIn message or in an email. Thats a good way to stand out and give a more personalized feel to a digital message.
The Benefits Of Sending A Thank
Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.
With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.
You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.
Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.
Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.
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Editing Your Work: A Thank
I love to edit all sorts of writing, but I know this isnt true for everyone! Since editing can be a time-consuming step, here are two checklists you can use to make sure your email is flawless: one for real letters and one for emails. Dont worry, editing shouldnt take longer than five minutes, so youll still get that email out in time!
Compose The Body Of Your Email
Introduce the reason for your email.
The body of a follow-up email should be kept very concise and to the point. Begin with thanking the interviewer for their time, mentioning when the interview took place to remind them.
Example: “Thank you for taking the time to interview me this morning, it was a pleasure speaking with you and learning more about the position.”
Reiterate your interest in the position.
Address specific discussion points and/or details from the interview and reaffirm your interest in the position. Address what in particular makes you the right fit for the job or how your experience and interests align with the requirements or demands of the position.
Example: “I was very interested to learn about . I am very excited about the prospect of .”
Add a closing paragraph.
End with a short paragraph addressing the next steps and asking whether any additional information is required of you . If during the interview a request for additional information was made, you can mention that this has already been sent or provided or that it is enclosed with this email.
Example: “Please advise on the next steps and whether there is anything you need from me in the meantime. I look forward to hearing from you.”
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How To Write A Successful Thank You Email After An Interview
- Post authorBy Susan P. Joyce
Be very meticulous sending these work samples. Demonstrate the high quality of your work.
Speed of sending and receipt is the primary advantage of emailed thank you notes. For examples of good emailed thank you notes, read Job Interview Thank You Email .
You can follow up with paper, even hand-written, notes. Mailed notes take at least a day to deliver and may sit in a post office or corporate mail room for a while before delivery.
Be Positive And Passionate
Positivity and passion go a long way. In fact, it’s one of the main things that you might be evaluated on during the phone interview or in-person interview. It’s not necessary to go in-depth on the enthusiasm, just show interest in wanting to move forward with the company.
Including a note about the company culture, if the company website references something critical. For example, collaboration or inclusivity. Mention those as being part of your personal values. Most job seekers forget to scour the company website for clues!
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Most People Dont Send Thank
Write a thank-you email after your job interview.
Showing your gratitude is always a good look, especially during a job search. This means promptly thanking your interviewers. A thank-you email after an interview is the most popularand acceptedmethod of following up with your potential future employers. Too bad three out of four job seekers dont even bother sending a thank-you, according to an Accountemps survey of human resources managers. The survey found that only 24% of HR managers receive thank-you notes from applicants. However, 80% of HR managers say thank-you notes are helpful when reviewing candidates.
Whether it’s a physical letter or an email, this token of appreciation could actually determine if you get the job. Sending a well-crafted and timely thank-you letter after an interview can add a positive impression to an already positive connection, says Jennifer McClure, president of Unbridled Talent, a Cincinnati firm specializing in talent acquisition, recruiting, and staff development.
These guidelines can tell you how to write a thank-you note after your job interview.
Thank You Email Length: How Long Should Your Message Be
Some samples above are more formal while others are more casual. Youll notice that theyre all relatively brief, though. In my experience as a recruiter, a short thank you email after the interview is best. On average, I recommend 85 to 150 words.
Its also true whether youre writing to thank a recruiter, HR person, hiring manager, or anyone else who spent time interviewing you!
Your message could go up to 200 words if youre very far along in the hiring process and have spent multiple hours interviewing with people from the company, but Id still aim to be brief and concise, rather than sending a full page.
Use your best judgement, though. You know your industry and prospective employer, so think about what type of message theyll appreciate. The advice above is simply what works best for the greatest amount of people, on average.
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Best Sample Thank You Emails After An Interview
If youre looking for how to write a professional thank you email or note after your interview, youve come to the right place.
Im going to share exactly what to do when thanking the employer, based on my experience as a recruiter. And Ill give you plenty of sample thank you emails that you can use for inspiration, too!
Because the truth is: sending a follow-up message to thank the interviewer is a great idea, but if you dont send the right type of message, it can do more harm than good. So what you say matters!
Lets get started
What To Say In Your Thank
What you say and how you say it are even more important than the manner in which you send it. A standard thank-you note should accomplish several things:
- Thank the person for the opportunity to interview with the company.
- Plug your skills: “The job is a good fit for me because of XYZ and my past experience in XYZ.”
- Finally, recap some of the conversational highlights.
Interviewers have short memories. A thank-you note is your final chance to make yourself stand apart from all of the others who want the same position.
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Panel Interview Thank You Email
You did get a business card from each interviewer, right? They will prove to be very helpful when faced with writing thank you emails after a panel interview.
If more than one person was involved in your interview process, each person should receive an individualized thank-you email. While this may seem time-consuming, it can set you apart from other of candidates. After all, each member of the panel was there because they have a vote in the hiring process. You want to win all of them over.
Do your best to remember highlights of the interview from each person involved. You may even consider refreshing your memory by writing notes on the back of each business card as soon as you return from your interview. Include a few unique details in each of your thank-you notes to create a genuine reconnection with everyone involved in your interview process, and to ideally get them talking to each other about wanting to hire you.
With the job market as competitive as it is, job seekers need to do everything they can to connect with interviewers and stand out from the competition. Using these tools, your carefully-constructed thank-you email could be what closes the deal and earns you the job offer.
Example Email: Checking In
If you havent heard back from an employer after an interview within a time frame theyve given you, or after two weeks since the interview, you can send a checking in email to your interviewer.
Making decisions on who to hire takes a different amount of time for every company. Sending an email to check in shows employers that youre waiting for an update while also reminding them of your excitement for the opportunity.
Mention the title of the position that you interviewed for in the subject line or opening sentence.
Keep this email concise. Let the employer know that youre still interested in the position and are looking forward to getting an update.
Offer to provide information in case its needed.
I hope that youve been doing well since our interview weeks ago. Im emailing you today because I would like to check in on where I stand in the hiring process for the opening at your company.
It was a great opportunity to meet with you and I am looking forward to hearing about any updates. Please let me know if there is anything I can provide to assist in the decision-making process.
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Mention A Specific Moment From The Interview
As hiring managers interview a lot of candidates, usually back-to-back, it’s good to remind them about your interview by mentioning specific moments. Think about a topic or question that interested you, maybe a personal connection you made, so the hiring manager knows exactly which interview you’re referring to.
Example:I really enjoyed talking about your trip to Japan. I’ve added your recommendations to my bucket list and can’t wait to visit!
Follow Up Email After An Interview Faq
Should I write a thank you email after an interview?
Yes, you should write a thank you email after an interview. Following up after an interview to thank hiring managers for their time is always a good idea, and sending an email is one of the most effective ways to accomplish this.
An email is more professional and less invasive than a text. Its faster than a handwritten letter, allowing you to communicate more carefully than a phone call. While some of these other methods may be appropriate in certain situations, an email is almost always the best bet.
Writing an email also makes it easier to explain why youre excited about the position and reiterate your passion and qualifications. Dont overdo it, but including a line or two reminding the recipient about why youre interested in the position and why youd be a good fit can solidify who you are in the interviewers mind.
Make sure you always start your email with your note of thanks, acknowledging the interviewers time, and even mentioning something specific you enjoyed talking with them about. Making it personal shows that you put effort into your note, so dont use a template or send the same email to multiple people.
As you write, match your tone to the tone of the interview, but keep it professional. Just because you bonded with the hiring manager over your love of snowshoeing doesnt mean you get to assume youre best friends now.
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Crucial Step: Add Customization To Your Interview Thank You Emails
Whenever sending thank you notes or emails after an interview, be sure to mention a specific topic you discussed with the interviewer, and why you enjoyed discussing it with them.
This is the best way to immediately show them that your post-interview thank you email is written especially for them, and not quickly pasted from a generic template.
Customization is key! Even the best thank you email templates or examples will appear to be low-effort if you dont customize them and show that you really wrote this for them.
So what types of things can you mention? Here are some ideas
First, you could mention something interesting you learned about the job or company from them. What caught your attention and sounded exciting about the position? If something sounds great about the role, say so!
Or, you could reference one or two of their interview questions and answers you gave in response. For example, if the interviewer asked an interesting question that you enjoyed talking about, you could say:
I really enjoyed your question about ___ and the discussion that it led to. It was also great learning about how XYZ company does ___.
Or you could mention something personal they discussed with you! Maybe the interviewer told you theyre going to watch their son at a big basketball tournament that evening.
You could say:
By the way, I hope your sons team did great at the basketball tournament. How did things turn out?
You could write:
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