Thank You After Interview Email Best Practices
Here are some general best practices for writing your interview thank you message:
- Send the email within a few hours of the interview.
- Be polite and professional in your language.
- Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
- Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
- Dont appear overconfident by sounding as if you just assume that you got the job.
- Be sure to actually say the words, thank you.
- Offer to answer any additional or follow-up questions the interviewer may have.
Interviews Can Be Nerve
- Some of the most common mistakes job candidates make are not following up, following up too much and arriving late to the interview.
- Hiring managers mess up by not remaining objective, allowing social media to influence their decisions or talking too much.
- If you do mess up, the best thing you can do is acknowledge it quickly and rectify your mistake.
The interview is the toughest part of the job application process it can be nerve-wracking and intense, and it’s often difficult to prepare for. Mistakes are easy to make when you’re nervous, and the unfortunate truth is that sometimes one mistake is enough to take you out of the running.
It’s not just job candidates under pressure, either. Interviewers are just as prone to making pressure-induced mistakes.
Business News Daily spoke to hiring experts to learn the most common mistakes job candidates and interviewers make during the interviewing process, as well as how you can recover if you do slip up.
Approach To Writing The Follow
You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.
Steps to writing your own email:
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Why Write A Follow
Thanking the people you communicate with during each part of the hiring process is a demonstration of your gratitude. It also suggests that you are excited about the position. This may increase your chances of getting to the next interview or receiving an offer.
Write a thoughtful follow-up email to convey your enthusiasm for the job. When you show your enthusiasm and mention specific parts of the interview that stood out, you show hiring managers that have excellent active listening and communication skills, which are very valuable. You can also remind interviewers of your unique qualifications that make you a good fit for the job.
Why Is It Important To Write A Thank
Its true that some employers expect a thank-you letter after an interview. Its a gesture that reinforces your interest in the role, while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer’s decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.
A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates as many people dont mail letters anymore. However, it can take days for a mailed letter to arrive. The hiring process can move quickly so its recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email no more than 24 hours after the interview.
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How Do I Keep From Coming Across As Annoying When Following Up
This especially applies to the checking in follow up email.
Youre eager to hear back about a decision on the position, but you dont want to come across as overeager, or worse, desperate. And heres how:
- Keep your note brief, and only add the details needed.
- Avoid using words like really or super or very.
- If youve already sent a follow-up, dont send another one for three to five business days.
Here are seven essential parts of every great follow up message.
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Writing An Interview Follow
Sending a follow-up email after an interview is a quick and easy way to thank the employer. Your name will appear promptly in their inbox, rather than waiting on a notepad at reception. Plus, it allows you to put your thoughts together succinctly and gives you a chance to edit before you hit the send button!
First and foremost your thank you email should thank the interviewer for taking the time to see you. Secondly, it should reiterate your interest in the role. Keep it short and to the point remember, your interviewer has their own job to get on with, and you want them to read every word.
Things to remember for your email interview follow-up:
- Keep it short and sweet.
- Within 24 hours of the interview is good practice.
- Show personality.
- Remind them of your strengths.
- Include any information youve promised, e.g. a personal website.
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Compose The Body Of Your Email
Introduce the reason for your email.
The body of a follow-up email should be kept very concise and to the point. Begin with thanking the interviewer for their time, mentioning when the interview took place to remind them.
Example: “Thank you for taking the time to interview me this morning, it was a pleasure speaking with you and learning more about the position.”
Reiterate your interest in the position.
Address specific discussion points and/or details from the interview and reaffirm your interest in the position. Address what in particular makes you the right fit for the job or how your experience and interests align with the requirements or demands of the position.
Example: “I was very interested to learn about . I am very excited about the prospect of .”
Add a closing paragraph.
End with a short paragraph addressing the next steps and asking whether any additional information is required of you . If during the interview a request for additional information was made, you can mention that this has already been sent or provided or that it is enclosed with this email.
Example: “Please advise on the next steps and whether there is anything you need from me in the meantime. I look forward to hearing from you.”
How To Follow Up On A Phone Call
However, the best and most professional way to follow up with the recruiters is an email. But, at times, a phone call will not harm if done professionally and keeping in mind certain aspects as it is a quick and straightforward approach to follow up.
Furthermore, it is more personal than a thank-you email or an interview follow-up email, but both are effective. You’re building a personal connection with the individual who may decide to hire you. At the very least, it serves as a reminder of your candidacy to the interviewer. It may, at best, assist you in obtaining a second interview or possibly a job offer.
Heres what to Say When You Call:
Within 24 hours of your interview, call your interviewer personally. You don’t need to leave a message if you get a voicemail the first time you call. Try again, and see if you can call your contact at a convenient time.
Don’t call without leaving a message too often. If you don’t get through on your second attempt, leave a message with the following information:
- Your given name
- When were you interviewed, the job title for which you were interviewed
- Thank you.
- If you have any additional information, request that the person call you back.
- Your contact information
Here’s a template on how to follow up after an interview over the phone:
Thank you once more, and I look forward to hearing from you soon.
Moving ahead, we have shared the golden tips you should consider while sending an interview follow-up email.
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Follow Up After Every Interview
Whether it’s your first interview or your fifth, always follow up with at least an email to say thank you, recap the meeting, express your enthusiasm for the job, and demonstrate confidence that you’re a good fit. Even if you end up not being the right match for the position, the interviewers and hiring managers will remember how professional you were and might reach back out about a different position when the time is right. Set yourself up for success with good follow-up skills to land your dream job!
Not making it past the interview and onto the job of your dreams? Our expert interview coaches can help!
How To Follow Up After An Interview Via Email
Every organization and employer is different. You might be in communication with the recruiter throughout the interview process. Or you might have communication with the hiring manager directly.
Regardless, its important to identify whom youd like to follow up with directly. Make sure youre spelling their name correctly. Then, express your gratitude and appreciation. While the hiring process may look simple, its not as easy as it seems. Depending on the company, it can take rounds of approvals and hoops to push a candidate through to the next step.
Once youve thanked the person for their time, its time to reiterate your interest. Mention both the job and company and why youre excited about the opportunity. Make sure you also mention when you interviewed and the exact job title. If youre communicating with a recruiter, its likely theyre juggling multiple candidates and open positions.
Then, be direct. Ask about the status of the position youve interviewed for. Inquire about the next steps. You might offer additional information, like references, at this stage as well. Finally, close your email with another note of gratitude.
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Follow Up Email After A Networking Event
Here is one thing to always have in the back of your mind when writing follow-up emails. No one loves emails. It is necessary, but no one enjoys dealing with them.
That is why your focus should be making it as friendly and relaxing as possible whenever you are writing a follow-up email. Follow-up emails after a networking event are a great chance to do that.
In this sample, the author takes the recipients mind back to a fun memory before diving into the point of their email. Thats good. It says, this is not about work. This is a potential friend.
The second paragraph is pretty standard, but the third keeps things interesting by leveraging a previous discussion. A+.
Lastly, by attaching their resume, you give the recipient additional information to make a decision.
How Should You Get In Touch
If the deadline date does come and go, drop the employer an email or pick up the phone. Email works best if you know your employer has back-to-back meetings most days. If its a small business, or you know your interviewer will be at their desk for a certain time, pick up the phone and call them instead.
Whichever way you decide to get in touch, remember to keep it short and courteous. Politely ask when you should expect to hear back about the position.
Its important to be persistent without pestering. Call once and if you dont hear back give it two business days before calling again. The same applies with email you want to stay at the top of their inbox without spamming their account!
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Example Email: Checking In
If you havent heard back from an employer after an interview within a time frame theyve given you, or after two weeks since the interview, you can send a checking in email to your interviewer.
Making decisions on who to hire takes a different amount of time for every company. Sending an email to check in shows employers that youre waiting for an update while also reminding them of your excitement for the opportunity.
Mention the title of the position that you interviewed for in the subject line or opening sentence.
Keep this email concise. Let the employer know that youre still interested in the position and are looking forward to getting an update.
Offer to provide information in case its needed.
I hope that youve been doing well since our interview weeks ago. Im emailing you today because I would like to check in on where I stand in the hiring process for the opening at your company.
It was a great opportunity to meet with you and I am looking forward to hearing about any updates. Please let me know if there is anything I can provide to assist in the decision-making process.
What To Do If You Mess Up
Mistakes happen. Though it depends on how serious the mistake was, for the most part, you can recover if you handle minor gaffes with pure intentions and grace.
“I haven’t had anyone recover , but I also haven’t had anyone try,” said Akoma. “For example, if someone noticed an error on their thank-you letter and owned up to it quickly, I think I would still consider them. It shows accountability and a willingness to admit and correct a mistake.”
Rishit Shah, accountant and owner of TallySchool, recalled an applicant who accidentally sent his thank-you letter to the wrong person in the organization. “He quickly apologized and sent the letter to the correct person. What I liked about him was that he owned up to his mistake and quickly rectified it.”
But no matter what happens after a mistake, don’t burn bridges.
“If you don’t get the particular position, you always send a gracious follow-up to the hiring managers and/or the HR person expressing interest in future opportunities,” Akoma said. “It will make a good impression and could get you considered for other opportunities.”
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Ask Any Outstanding Questions
A post-interview email also gives the opportunity to ask any questions that may have been left unanswered. Strictly speaking, you should’ve had the chance to air any queries at the end of the face-to-face it’s unwise to waste that opportunity in favour of asking retrospectively.
But again, we’re all human, and in the pressure of an interview, it’s easy to forget your lines. So don’t feel too sheepish about politely asking a relevant question in your follow up.
The Importance Of Following Up After Interviews
Sending a perfect follow-up email after the interview shows that youre interested in the position and that youre willing to go the extra mile. It also gives you a chance to clarify any questions or concerns that the interviewer may have had but didnt manage to address during the interview.
Additionally, employers usually appreciate job interview follow-up emails because they show that the candidate is detail-oriented and takes initiative. Sometimes, hiring managers even make employment decisions based on the quality of thank-you notes. So sending one can be the deciding factor between two equally qualified candidates. Either way, you have nothing to lose here.
So if you want to stand out from other candidates, be sure to send a follow-up email after your interview.
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What Is A Follow
Okay, before we take a deep dive into creating an interview follow-up email, lets take a breath and talk about what one is in the first place. In the simplest sense, a follow-up email is a short message where you touch base with the hiring manager.
Exactly how you touch base can vary depending on the circumstances surrounding the contact. For example, youll use a different approach for a follow-up email after no response than you might in other situations.
Here, were going to focus on a basic job interview follow-up email, as you can adapt it to a range of scenarios. Plus, just because the hiring manager reached out after your interview doesnt mean you wont need to follow up, so its good to know how to do it even if it isnt an issue of no response.
But why would you need to follow up after a job interview? Wont the hiring manager end up making whatever decision they feel is right eventually?
Well, it is true that the hiring manager will make a choice at some point. The thing is, if they havent made it yet, your follow-up email can make a difference.
In the end, 74 percent of employers admit theyve made a bad hire at some point. Why does that matter? Because bad hires are expensive, and a single experience with one could make a hiring manager a bit gun-shy when they need to choose a candidate.
Consider this: a single bad hire costs about 30 percent of the new hires first-year salary. That means one mistake cost tens of thousands of dollars. Ouch, right?