What To Write In A Thank You Interview Email

Informational Interview Thank You Email Samples

Writing a thank you note for an informational interview is pretty easy and straightforward. However, there is a fine line between being appreciative and dramatic. Similar to writing a grad school interview thank you letter, many people make the mistake of being too thankful in writing that instead of building rapport, you invite annoyance.

Check out these proven thank you email templates to stay on the safe side.

Second/final Interview Thank You Email Example

After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.

Dear George

I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.

During this entire process, I have been nothing but extremely impressed with the team.

Wanted to reach out and tell you I appreciate what we’ve done together.

I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.

If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.

Thanks again, George!

Patrick

Virtual And Phone Interviews Still Deserve A Thank You

Since so many interviews are taking place virtually you should know that a thank you email is still required. The interviewer still spent time explaining the role, their company and answering your questions.

Sending an email is probably the best way to ensure they see your thank you, as they may not be going into their office.

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How To Write A Thank

Learn how to craft a follow up note that leaves a great impression with employers.

How you follow up with an employer after your interview is almost as important as the interview itself. And sending a well-written thank you email and/or letter soon after your interview is essential. Here are some tips for writing a thank you note that will impress employers.

Tips For Writing Thank You Emails

When in doubt, look to these five key elements to include in every thank you email:

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What To Expect From A Second Interview

When you are invited back for a second interview, you are likely one of the top contenders for the job. Usually, only a select few candidates are called in for the second round of meetings, and the interview will reflect that higher level of expectations.

Make sure to prepare and dress appropriately, as this is your chance to clinch the job.

During your second interview, youll be discussing things more in-depth than in the first interview. You might meet other members of the team, or talk in more technical terms about what the position entails.

Example Of A Thank You After Interview Email

You can copy and paste the message below to create your own message. Be sure to edit, customize, and proofread your message before sending it.

Subject: Thank You Interview Follow Up

Dear ,

Thank you for taking the time to interview me today for the Financial Analyst position at CFI Education Inc. I really enjoyed discussing the opportunity with you and think it would be a great fit for both of us.

One of the main things that stood out to me was the great culture at CFI. I can easily see myself fitting in with the team and thriving in that kind of work environment.

Additionally, the companys mission of helping anyone become a world-class financial analyst really resonates with me, and Id be excited to help support that mission.

Once again, thanks for your time and consideration. If theres any additional information I can provide you with to help with your decision, please let me know.

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When To Send Your Thank

It’s best to send your thank-you email message within the first 24 hours of your first interview being complete. Even if that means you took your interview on a Friday.

Presume the interview took place at 3pm on a Friday. Send an interview thank you note immediately after the interview.

The hiring manager might have more interviews to perform. Regardless, they’ll see your email and it can help to show enthusiasm and excitement for the job opportunity.

Explain What Makes You The Best Fit For The Role

You can use this next section to reiterate any skills or qualities you may possess that make you well-suited for the position. View the job posting as you type this email and mention any preferred skills they have listed that you may have as well. You can also reference your notes if you took any during the interview and use those to connect yourself to the position or company.

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The Bottom Line On Interview Thank You Emails

Many think that thank-you notes are trivial, but thank-you notes, done well, are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Dos and Donts, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.

Who To Write A Thank

In general, its a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you dont already have their contact info, request it from your main point of contact throughout the hiring process , explaining that youd like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CCd.

If you spoke to many different people say, you presented to a room of 10 or more its probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CCd.

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Long Interview Thank You Email

In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.

Subject line: Thank you for your time

Dear Mr. Jefferson,

Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.

I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.

In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.

Thanks again,555-555-5555

Thank You After Interview Email Best Practices

Here are some general best practices for writing your interview thank you message:

• Send the email within a few hours of the interview.
• Be polite and professional in your language.
• Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
• Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
• Dont appear overconfident by sounding as if you just assume that you got the job.
• Be sure to actually say the words, thank you.
• Offer to answer any additional or follow-up questions the interviewer may have.

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Phone Interview Thank You Email Example

Not too different from the sample email earlier.

Dear Ian

Can’t thank you enough for spending time with me over the phone and discussing the opportunity at Apple, Inc. It sounds like an incredible opportunity to learn about Product Management and how technology will advance with younger demographics.

My previous work experience in the education space makes me a great fit for this role.

I’m including a few of my projects and references below. Let me know how I can be helpful in moving forward in the process. Or if you have any further questions, let me know!

Thank you so much, Ian!

Melissa

When To Send A Thank

If youâre writing a thank-you letter to the interviewer, itâs essential to consider the email timing. For the email to be relevant, you should try to send it while the interview is still fresh in your mind and in the mind of your interviewer. Try to send the email as soon as possible, within 24 hours ideally.

Pro Tip: To make it faster, you can prepare a thank-you email template in advance. Leave blanks in the template that you can personalize after the interview.

Note: If you are communicating with a hiring manager for a job through the Upwork platform, please note that all communication should be through Upwork. Instead of sending an email, users are required to use the Upwork Messages feature, where you can send a thank-you message. Learn more about Upwork Messages.

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When To Send An After Interview Thank You Note

With any important piece of writing, planning is half the battle. Should you follow up over email, in a handwritten notecard, or on social media? And what should you write?

There are two vital factors to consider when writing a thank-you note after an interview: speed and specificity. Thank yous are not better late than never. In fact, most interviewers expect an email or letter within a day. That means time is of the essence, and you need to work quickly! As one Glassdoor recruiter puts it, it is vital to send a thank you email to your interviews within 24-48 hours.

Even though you must write quickly, you also need to personalize each thank-you note to the interviewer. Gone are the days where I would look at a template thank-you note and consider it worth my time to read. As Valerie LeClair, Grammarlys Director of Recruiting, once described to me,

Write from the heart! If a candidate is going to write a standardized, impersonal note, there is no reason to even send it.

But dont panic! Take a deep breath and reflect on your interview experience. Now, ask yourself these idea-generating questions:

• How did the interview go? Did anything weird happen?
• Did I flub on a question I know I have a better answer for?
• Did I forget to ask the interviewer one of my questions?
• Is there something additional this interviewer should know about me?
• Did I discuss anything interesting? Find any similarities to my interviewer?

Anatomy Of A Memorable Thank

Itâs all too easy to plop a name into a post-interview thank-you template â and recruiters know you didnât write it yourself. If other candidates could have sent your thank-you, itâs not reflective of who you are. Personalization and authenticity are key.

The most effective thank-you notes eschew rambling for brevity and substance. Your note should be two or three paragraphs, with every sentence serving a specific purpose. Rather than giving you a generic template, hereâs a breakdown of how to create your own thank-you sentence by sentence:

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Sample Interview Thank You Email/letter #:

Hello < Interviewers Name> ,

Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.

The information you shared about < Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.

Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.

Thank you again.

Best regards,

< Your First and Last Name>

This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.

Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.

Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.

I Have Further Questions That Didnt Arise In The Interview

Dear < insert interviewers name> ,

Thank you so much for taking the time to interview me today!

I really enjoyed our discussion regarding < insert conversation topic> . A few questions came up after the interview that I would like to check with you.

• < Question 1>

• < Question 2>

I appreciate your consideration for < insert job position> . Looking forward to hearing from you, and hope you have a wonderful day!

Best wishes,

< Your full name> < Your contact telephone number>

Sometimes its difficult to think of questions during the interview. However, the follow-up email provides a brilliant opportunity to ask any questions that didnt arise during your conversation. Remember to keep the questions relevant to the job position and company.

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Approach To Writing The Follow

You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.

Steps to writing your own email:

What To Include In Your Email

It can be essential to add certain elements to your thank you email, and the following points can help you determine which aspects of your interview you would like to discuss:

• Include one or two short sentences thanking the interviewer for speaking with you.

• Restate your interest in the position as well as your qualities that make you a good fit for the job.

• You might also include a point or topic you discussed during the interview that you and your interview had shared interests in to help foster a personal connection.

• Provide opportunities for further contact by offering to answer any additional questions the hiring manager might have.

• Conclude your email by restating your thanks for being considered, and consider inquiring about the steps you need to take next during the hiring process.

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