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When To Write A Thank You Email After An Interview

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What Is A Thank

How to Write a Thank You Email After the Interview & WOW Them!

A subject line is the information you type into the subject field of a message of thanks before emailing the hiring agent who interviewed you for a job. While the subject line only includes a few words, developing it is a key step for interviewees due to several reasons, including:

  • The hiring agent sees it first. The subject line is the first section that hiring managers see of your thank-you email, and they can see it before opening your message. If you made a good impression in your interview, seeing the subject line can be an effective reminder that communicates your professionalism and enthusiasm to the recruiter even if he or she is too busy to read your message immediately.
  • It can help you stand out from the crowd. Interviewers often have full inboxes with messages from job seekers, company emails, and messages from mailing lists. Consequently, its easy for a recruiter to miss an email in the inbox clutter. A great subject line can differentiate your thank-you email from other messages and motivate the recipient to read it quickly.
  • It can help you to build a relationship. An engaging subject line in a timely thank-you email can build rapport with the interviewer by capturing his or her attention, starting a conversation, and further solidifying the good impression you made at the interview.

Show That Youre Appreciative

After your greeting, its always best to start with an expression of gratitude. Thank your interviewer for taking the time to meet with you, and for considering you for the position. Remember to be genuine and include the specific job title, as employers or hiring managers may be assessing applicants for multiple positions at once.

And, if you have anything else you want to thank your interviewer for, you can do that here too.

Tips For Writing Thank You Emails

When in doubt, look to these five key elements to include in every thank you email:

  • Use the persons name. The best thank you emails are personalized and sent to one individual. Dont send one generic email out to multiple people, and dont send it without a personalized greeting like Dear Robert or Hi Robert. If you interviewed with multiple people, send a separate, customized email to each.
  • A brief sentence showing appreciation for their time and thanking them for meeting with you.
  • A comment on something specific that you enjoyed speaking with them about. Customize this part and make sure they know this email is written just for them, based on the conversation you had. This can also help remind them of a highlight from your interview.
  • Reaffirm your interest in the role. Tell them youre excited by what you learned in the interview, and that youre eager to hear about the next steps. If youd like, you can also remind them of why you feel youre a great fit for the job.
  • Dont forget to include any information or materials they might have requested during your interviews, like availability for start dates, or additional work samples from your portfolio.
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    Sample For Regular Thank You Email After Interview

    Subject Line: Thank you from Aditi Sharma

    Hi Abhineet,

    Thanks for taking the time and scheduling an interview with me today. It was great to discuss career opportunities in digital marketing. Your knowledge and insights about content marketing gave me a lot of ideas for my ongoing job search.

    I especially liked your workspace. The people in your office are friendly and helpful, making me look forward to working with you. Also, the infrastructure seems decent, clean, and healthy that will motivate me to work for the long term.

    Again, your suggestions and time are so appreciated. I hope to chat again soon!


    Three Templates For A Perfect Interview Thank You Email

    40 Thank You Email After Interview Templates

    If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

    As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

    Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

    When writing your post-interview thank you email, keep these three things in mind:

  • Keep it short: You dont need to compose a long letter. Busy professionals already have too much email to read. So keep it short and sweet.
  • Keep it professional: Focus on the topics you previously discussed with the interviewer. This isnt a time to go into personal details.
  • To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

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    Close With Next Steps

    End your note with a forward-looking statement. Either that you look forward to hearing from them, discussing next steps, or that you will be following up. You can also mention that they should feel free to contact you with additional questions, or if there is anything they would like to discuss with you in more detail.

    Template For A Thank You Email After An Informational Interview

    Are you conducting informational interviews with people in your industry? Informational interviews are casual one-on-one networking sessions, and they are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Because showing some courtesy is the best way to leave a good impression with this valuable new professional contact. Plus, its a great way to start an ongoing correspondence so that you can start to build a professional relationship long-term.

    Heres my template for a thank you email after an informational interview or any personal meeting with a new contact:

    Subject Line: Thank you from ]

    Dear ],

    Thank you for taking time from your busy schedule to meet with me today. It was great to discuss career opportunities in ] with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. Im excited to follow up on your suggestions to ].

    It was especially exciting to talk to you about ]

    Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future.


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    Formatting Tips & Tricks

    There are an infinite number of ways you can write a thank-you letter. And while theres no one right way to do it, there are a few tips and tricks you can keep in mind while drafting your note.

    Email vs. Handwritten

    Handwritten letters have a certain charm, but in most cases, a thank-you email is the best choice. Why? For one, an emailed thank-you can arrive instantaneously, while a postmarked note can take days to arrive. For another, handwritten letters might feel like a bit much. So when in doubt, send an email. Exceptions could occur if a) youre close enough that you can simply drop off a handwritten letter, b) youre applying to a very traditional or old-school organization and c) if you have a prior relationship with an interviewer .


    Dont feel pressured to send a five-paragraph essay thank-yous should be short and sweet. Just as you dont want to spend too much time writing one, your interviewers dont want to spend too much time reading one. After all, theyve got their own jobs to stay on top of. Make your thank-you letter long enough to cover everything you need to say, but short enough that it only ends up being a few sentences long.

    Voice & Tone

    When it comes to writing thank-you letters, professionalism is the name of the game. Avoid slang, typos, excessive exclamation points, emojis, etc. But you dont need to sound so formal that you come off as stiff. Opt for clear, concise language, not the longest word you can find in the thesaurus.

    How To Write A Thank You Email After Your Phone Interview

    How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

    The phone interview is one of the most important parts of the job interview process. To make yourself stand out to employers, you should send a thank you email after the phone interview to show your professionalism and politeness. Your thank you email should be brief and informative as you remind the interviewer why you’re the best fit for the position.

    In this article, we explain why a thank you email after a phone interview is important, how to send one and include a template and examples of effective thank you emails to help you write your own.

    Recommended Reading: How To Create A Digital Portfolio For An Interview

    A Simple Gesture Goes A Long Way

    When you have similar skills, qualifications, and experience as the other job candidates, being able to stand out from the crowd in a positive way is key to raising your chances of getting hired.

    By taking time to write a carefully considered interview thank-you email, you might just convince the hiring manager that youre the right person for the role. Whether you get the job offer or not, expressing genuine gratitude goes a long way, and you can be sure that youve done everything possible to win the job.

    Let Them Know That They Can Contact You For Further Information

    Close off your thank-you letter by prompting your interviewer to take the next step and let them know that they can contact you for further information . Something along these lines will do the trick:

    Please feel free to contact me should you need any additional information that could assist with the decision-making process.

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    Simplify Your Subject Line

    Resist the urge to get clever or wordy in your email subject line. Keep it straightforward and to the point.

    Manoske, career coach and co-author of The Job Search Manifesto, recommends people use the word appreciate throughout their email and that includes the subject line.

    Appreciated your time yesterday is an example of a subject line he suggests applicants use.

    Wendy Saccuzzo, a career coach, said subject lines like Following up, Thanks for the conversation and Thanks for the interview all work well for the occasion.

    Tips To Writing A Thank You Email After An Interview

    What is Thank You Email After Interview?

    When your diligent work perfecting your resume leads to an interview, there is a period where you wait for a response from the company. Often, a good next step is to send a follow-up email to thank the person for taking the time to interview you. This shows a hiring manager you are serious about the job and know their time is valuable. In this article, we discuss some good ways to approach the thank you email after an interview with some examples you can model your own email after.

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    Keep It Short And To The Point

    The hiring manager is probably busy, so you want to make sure your follow-up email is quick and easy for them to read. So keep it brief a few short paragraphs is a commonly prescribed length.

    That said, make sure the reader can tell you put time and effort into your email. Even though its short, it shouldnt read like it was dashed off as an afterthought.

    Writing A Winning Interview Thank

    Many aspects of the job search process have changed over the years. However, one thing has remained unchanged, and that is the importance of sending an interview thank-you note after meeting with a prospective employer.

    You might think that a thank-you note is old-fashioned and a minor part of the job search process. But thats where youd be wrong. Most employers still expect to receive oneand they usually appreciate and take note of the gesture.

    The act of writing an interview thank-you email is fairly simple, takes little time, and canmake a huge impact. It can help you stand out from the competition and show that youre willing to go above and beyond what is required of you in an interview.

    Also Check: How To Send A Thank You For The Interview Email

    Tips For Writing An Effective Thank

    To write a subject line that works in the thank-you email you send after an interview, consider the following tips:

    • Be positive: Use an upbeat tone for the subject line that maintains the energy of the interview.
    • Be polite: Make sure to use friendly, respectful language and avoid being sarcastic, humorous, or overly informal even if you have developed a relationship with the hiring agent.
    • Be punctual: Ensure the recruiter receives the subject line in a thank-you email that is sent as soon as possible after your interview.

    Who To Write A Thank

    How to Write a Thank You Email After an Interview (+ a Template!)

    In general, its a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you dont already have their contact info, request it from your main point of contact throughout the hiring process , explaining that youd like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CCd.

    If you spoke to many different people say, you presented to a room of 10 or more its probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CCd.

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    Write The Best Thank You Letter After An Interview : Thank You Email After Interview

    It is always to send a thank you letter/email after an interview. This leaves a good impression of the candidate on the employer and is an excellent professional courtesy. Sending a follow-up thank-you note to the employer can make a big difference between getting hired and being rejected. However, often candidates find it difficult to write a proper thank you letter/mail to send to the organization. Even if the interview went okay, many candidates end up losing their chance in the organization by sending a hotchpotch thank you note. As such, today we bring to you tips to write a proper thank-you note. We make it easier for you by giving samples of thank you note after an interview.

    What To Say In Your Thank You Email

    Seek to connect with the interviewer with this message. If something you said seemed to resonate with that interviewer perhaps something you shared about one of your achievements or information you learned about one of their competitors include a brief statement related to that topic in your message.

    If you did connect with the interviewer about something, from sports, schools, or a passion for recycling to movies, music, or an interest in cats, insert a reference to that connection in your thank you note to help the interviewer remember you.

    Highlight any strength or qualification you have that was emphasized in the job description and/or the interview, particularly if you dont think the interviewer understood your strength in that area.

    Demonstrate your skill in business communications by writing a note as you would email a potential customer or client.

    Do not try to be cute or funny, unless those skills are required for the job.

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    Be Original With Your Thank You Email

    Its easy to be overwhelmed after a long day of interviews. We share these templates so that you dont need to write each thank you email completely from scratch. Use them to personalize your note.

    Just be sure that you dont simply copy and paste the same generic thank you to each person. In the rare case that your interviewers compare notes, you dont want the embarrassing discovery that you sent them all the same email.

    Verify The Interviewer’s Email Is Correct

    FREE 4+ Thank

    When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.

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    Highlighting Portions Of The Interview Unique To You

    Its always great to create a conversation during an interview, instead of having it be more of a Q& A. Beyond your qualifications, interviewers are gauging if you are a fit for the company culture. If you are able to have an engaging conversation with them outside of interview questions, it shows you are able to get along with people on the team quickly. Whenever you engage in a conversation, it helps you stand out from the pool of candidates. This one sentence is optional but highly recommended. Itll highlight any topic that was discussed in the interview unique to you. Maybe the two of you connected over the same hometown, college, hobby, volunteering service, etc. This is a nice thing to bring up in your follow up email to remind the interviewer of the pleasant time they had speaking with you. Lastly, this sentence could also be blended with the portion on reiterating your interest in the company.

    I also enjoyed connecting over our time volunteering with the Peace Corps, its been a while since I met someone that also served in Ghana.
    It was such a nice surprise to meet a fellow Trojan.
    Its great to meet someone that loves plants as much as I do!

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