Send Your Thank You Note From Your Personal Computer
Use your personal desktop or laptop computer to send this message.
Avoid using your smart phone to write and send this message. It is too easy for unintended changes to be made by the software when auto correction fixes the errors it finds. These kind of changes can make you look inept and unable to use something as simple as email.
If you are employed, DO NOT send this message while you are at work or using your work computer.
If employed and using your employers equipment or network to send your message, your employer may discover the message and your intentions to leave. The result is that you could have a very uncomfortable discussion with your boss about your job search, or you could lose your job.
Do You Need To Send A Thank You Email After An Interview
Its recommended that you send a thank you email after each job interview you attend. Doing so shows the employer that you appreciate their time, and just as importantly, that youre still interested in the position. After attending an interview, the employer isnt sure that you still want this job .
So its important to write a thank you message and to reaffirm your interest in the position and tell them that youre eager to hear about the next steps. If you dont say this, they wont know!
Simple Thank You Email
This is a basic, simple thank you note.
Subject: Thank you for the interview on
Dear :
Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .
As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.
I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.
I look forward to hearing from you .
Best regards,
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More Information About Interview Thank You Notes
- Turning Rejection into Opportunity the thank you after you are turned down for the job
About the author
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .
Sample Thank You Email Template #2
Hi Kevin,
Thank you for meeting with me at your office this afternoon.
I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.
seems like an interesting place to work with the many exciting projects youre working on.
I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.
I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.
If you have any further questions or need anything else to move the process forward please let me know.
Regards,
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Create An Appropriate Subject Line
Before you write your thank-you email, consider the subject line. The email’s subject line should be concise and make the hiring manager understand the purpose of your email immediately. If the subject is clear, it lowers the risk of your thank-you email being missed or ignored. The subject line should include your name, the words “thank you” and the job title.
Example:Thank You John Adams, Marketing Manager Interview
Staying In Touch After The Thank You Notes Are Sent
Hopefully, you will get an email in response to this message, but dont panic if you dont hear from them on their deadline. MUCH may be happening that has nothing to do with you at all.
Read 5 Absolute Must-Ask Questions for Your Next Job Interview to get the details you need about how their hiring process works so you have contacts and their guidelines.
If they said they would contact you in a week, DO reach outafter five business days to see what is happening if they have not contacted you when they said they would. If you forgot to ask when they would be contacting you after the interview, five business days is a sufficient gap to demonstrate that you are interested, but not a nuisance.
DO NOT contact them daily or even weekly for a decision.
DO move on with your job search. This opportunity may happen or it may not. Dont pause your job search until you know. Keep searching. Best case, youll have a choice to make between two jobs. Worst case you wont lose any momentum.
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When To Send After Your Job Interview
Um, now. If sending via snail mail, write and post the letter immediately after the interview. If youre emailing, by the end of that day is preferred, but within 24 hours is a must. You want the note to get there while theyre still talking about you. They could be making the decision in the next few days, and if they get your thank you earlier than the other candidates, it could put you one step ahead.
Template For A Thank You Email After A Phone Interview
An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. Youre in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.
Subject Line: Thank you for your time today.
Dear ],
I appreciate having the opportunity to speak with you today about the ] position at ]. After our conversation, Im very excited about this opportunity. I believe my skills and interests are a perfect match for this role.
I am particularly interested in ]
I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.
If you need any additional information from me, please feel free to contact me at any time.
Again, thank you for your time and consideration.
Sincerely,
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Approach To Writing The Follow
You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.
Steps to writing your own email:
Set Yourself Apart From Other Candidates
The last paragraph should close with a summary statement on what sets you apart as a candidate. Express what you could bring to the opportunity. Invite your potential employer to ask you further questions. End with a call to action that invites the employer to contact you. For example, “If you have any questions about my qualifications, please don’t hesitate to call or email me. I look forward to hearing about the next steps.”
Sign your full name and include your phone number and email address so it’s easier for the employer to contact you.
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When To Send An After Interview Thank You Note
With any important piece of writing, planning is half the battle. Should you follow up over email, in a handwritten notecard, or on social media? And what should you write?
There are two vital factors to consider when writing a thank-you note after an interview: speed and specificity. Thank yous are not better late than never. In fact, most interviewers expect an email or letter within a day. That means time is of the essence, and you need to work quickly! As one Glassdoor recruiter puts it, it is vital to send a thank you email to your interviews within 24-48 hours.
Even though you must write quickly, you also need to personalize each thank-you note to the interviewer. Gone are the days where I would look at a template thank-you note and consider it worth my time to read. As Valerie LeClair, Grammarlys Director of Recruiting, once described to me,
Write from the heart! If a candidate is going to write a standardized, impersonal note, there is no reason to even send it.
But dont panic! Take a deep breath and reflect on your interview experience. Now, ask yourself these idea-generating questions:
- How did the interview go? Did anything weird happen?
- Did I flub on a question I know I have a better answer for?
- Did I forget to ask the interviewer one of my questions?
- Is there something additional this interviewer should know about me?
- Did I discuss anything interesting? Find any similarities to my interviewer?
How To Send An Engaging Follow
After a job interview, it’s only natural to want an update on the hiring process, particularly if you feel it went well. However, there are several potential pitfalls to avoid when sending a follow-up email after the interview. If you come across as pushy, sloppy or too informal then you could damage your chances of landing the job.
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The Bottom Line On Interview Thank You Emails
Many think that thank-you notes are trivial, but thank-you notes, done well, are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Dos and Donts, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.
Key Mistakes To Avoid
When writing your post-interview thank you email, avoid these common mistakes.
Writing snail mail
Avoid a thank you letter. While some resources suggest that the wedding planning industry and legal industry still appreciate handwritten letters, we live in a fast-paced digital age . An email can get to the interviewer quicker.
While they are both considered a very traditional industry, it’s best to focus on writing an email within 24 hours of your interview. A handwritten note sounds nice.
Most modern companies use email now, it’s best to use email versus mailing the note.
Waiting too long
Anything past 48 hours is too long. And doesn’t show enthusiasm or passion that the interviewer is going to be looking for.
Pro tip! Send the email immediately after the interview is complete. It’s not too eager, contrary to what you might think.
Not following up
Didn’t hear back from the interviewer about the next steps in the interview process? Then follow-up to the thank-you email and ask to get an update on the status of the position and the job placement.
A follow-up message should be sent if you haven’t heard anything from the prospective employer within 3 to 5 business days.
Writing a long email
Keep the message short, it should be only a few sentences. Using your own voice, rather than following some type of script. Provide information that can help with the hiring decision, but don’t be pushy!
Not leaving a good impression
Using an informal greeting
- Dear
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Thank You Letter After Second Interview
If youve been invited to attend a second interview, congratulationsyouve made it to what is likely the final round of the hiring process. Demonstrate that youre a courteous and thoughtful professional by thanking the interviewer for their time and continued consideration of your application in a personalized thank you note.
Its critical to send a thank you letter after your second interview because:
- Its your final opportunity to leave a good impression in the minds of the decision-makers involved in the hiring process.
- It allows you to express your enthusiasm for the position and gratitude for being selected for a second interview.
- Its your final opportunity to address any undiscussed details regarding your application or the interview process.
How To Write A Great Thank
Dont forget to thank your interviewers after each meeting! Win them over with great thank-you letter examples and tips.
According to one survey, 80% of hiring managers find thank-you emails helpful when reviewing job candidates yet, only 25% ever receive a thank you note from applicants. Writing a thank you email after an interview is one of the easiest and fastest ways to become memorable but, many candidates neglect to take this step.
Software developers often face a multi-phased hiring process, from a phone interview to a coding challenge to a behavioral interview. As such, it can be difficult to know when is the best time to send a thank-you email.
Heres what to know about writing a thank you email after an interview, as well as some sample email templates written specifically for you to work from.
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Use An Appropriate Email Greeting
Start your thank-you email with an appropriate greeting. As this is a follow-up email, and you’ve already met the hiring manager virtually, you can address them in your email the same way you did in the interview. For example, if you called them by their first name in the interview, continue to do so in the thank-you email. If you don’t remember how you addressed them or aren’t sure what the appropriate greeting is, choose a formal address by using their title and last name.
Example 1:Good morning, Cathy,
Example 2:Greetings Mr. Jones,
How To Follow Up By Email After An Interview:
Step 1: The Follow-Up Email Subject Line
Follow up email subject lines are important. They decide whether your email gets opened, and how fast.
Id recommend following up with whoever said theyd been in touch. Or follow up with whoever youve been talking to for scheduling, etc.
The best subject line, and the one thats going to get opened faster than anything else, is to simply reply to the latest email between the two of you.
Itll look something like this:
Re: Interview on Thursday at 10 AM
Theyll open it immediately because itll appear as part of the previous conversation. Much better than starting a whole new email for this.
Step 2: The Body Of Your Follow Up Email
Id keep it simple and straight-forward. Dont be shy or unclear. Tell them youre excited to hear back and wanted to check if theres an update or a decision yet.
Best follow-up email if you already sent a Thank You email:
Hi < NAME> ,
I wanted to follow up to see if there have been any updates regarding the < JOB TITLE> position that I had interviewed for on < DATE> . Im still very interested based on what I heard in the interview and Im excited to hear about next steps, so any information you can share on your end would be great. Thanks!
Note: This template above is best if youve already sent a Thank You email a day after your interview. Im going to give you one in this article coming up in a minute, so keep reading.
Best follow-up email if you DIDNT already send a Thank You email:
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What Is The Purpose Of A Thank
A follow-up email after a phone interview is more than just a courtesy its an important way to make sure youre getting noticed for the right reasons. A thank-you email gives you a way to follow-up with a recruiter and to make an additional sales pitch for yourself.
Your thank-you email can include a few sentences highlighting why youre a great fit for the role and referencing any talents you highlighted in your previous conversation.
Its also an opportunity to circle back to anything you wish you could have mentioned in your interview. Mention something valuable or interesting you learned about them that makes you want to work there.
Perhaps you are aware of their upcoming plans and have the technical skills to help. Or, maybe you simply want to revisit a previous interview question, whether you forgot to mention something or meant to reply differently.
Most experts recommend sending a thank-you email within 24 hours of completing your interview. Send individual emails to every person who interviewed you and make sure each is customized to the recipient and the company.
Thank-you emails that look like you cut and pasted the same text will hurt, not help, your application.
Why Interview Follow
Following up after an interview falls into the category of unwritten societal rules: although very few interviewers would ever explicitly tell you to do it, itâs often expected all the same. For example, sending a thank-you note after an interview is simply considered common courtesy . If you fail to do so, a recruiter might think that youâre cocky or ungrateful.
For another reason, recruiters are busy people. At any one given time, a recruiter may be coordinating with dozens of candidates to fill the open requisitions theyâve been assigned to. While recruiters are usually hired for their organizational skills and ability to maintain many different touchpoints at once, theyâre still human, so things can slip through the cracks from time to time. If you donât follow up to give them certain materials they need, or remind them that they said they would follow up with you at a certain time, you might just get left behind.
And finally, following up after an interview demonstrates that youâre passionate about the opportunity at hand. And as any recruiter can tell you, this is one of the biggest criteria they look for in job seekers. Proving that youâre invested in a job and company signal to a recruiter that you would be a high-quality hire who would likely stick around for the long haul.
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