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How To Send An Email After Interview

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Examples Of Thank You Email After An Interview

How to Write a Thank You Email After the Interview & WOW Them!

The type of email you write will depend on many factors. So, take into consideration the company, industry, seniority level, and position when writing your email. Then, adjust the vocabulary, length, and tone that you use in your writing. Unless you are absolutely sure that an informal tone is acceptable, stick to formal greetings and content.

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If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

When writing your post-interview thank you email, keep these three things in mind:

  • Keep it short: You dont need to compose a long letter. Busy professionals already have too much email to read. So keep it short and sweet.
  • Keep it professional: Focus on the topics you previously discussed with the interviewer. This isnt a time to go into personal details.
  • To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

    What If The Company Hasnt Responded To Multiple Emails After The Interview

    If you sent the first and second follow-up emails from the samples provided earlier and still didnt hear back from the employer about your status as a candidate, heres what to do:

  • First, make sure youve waited one or two days for a response to your most recent email .
  • Then, send a follow-up to the same person, replying to the same email you already sent and keeping the same email subject line.
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    Using Subjective Or Arbitrary Criteria

    Rather than “screening out” candidates based on an initial gut feeling or on unpredictive criteria such as GPA, the address on a resume, or the sound of a name, the interviewer should make sure that the evaluation process is as structured, job-specific and objective as possible. This will give them the chance to hire great people they might not have even considered otherwise, said Michael Burtov, founder and CEO of GeoOrbital.

    Subject Lines For Thank You Email After Interview

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    Use any of the following subject lines when sending your professional thank you email, whether to a recruiter, hiring manager, or other company representative.

    • Thank you for your time
    • Thanks for your time
    • Thank you for your time on < day>
    • Following up on our conversation
    • A follow-up
    • Thank you for meeting with me!
    • I enjoyed our meeting

    If you follow the advice above, youll have a great thank you email or letter to help you stand out and land the job!

    And finally, if you thank the employer but dont receive feedback after a week, read this guide on how to follow up for feedback after your interview.

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    Thank The Interviewer For Their Time

    Start the email with the interviewers first name as seen in the samples below. Express your gratitude and be authentic in your writing. If you talked to multiple managers send them each an email if you have their contact info.

    A key tip is to ask for a business card when you talk to each employee. If they dont have one ask for their company email.

    Remember If you are talking to 3 or 4 people in an interview it is crucial to make a good impression with each one. A thank-you note goes a long way towards this step.

    Example Email: Portfolio Included/forgot To Mention During The Interview

    This is a good email to use to give more information to hiring managers to aid in their , or in case you forgot to mention something during your interview.

    This type of follow-up email gives you the chance to remind employers of your skills, qualifications, and, again, how awesome you are.

    Ms. Frizzle,

    I would like to thank you again for meeting with me to discuss the opening you currently have at your company. It was a pleasure to meet with you and your staff, and I would welcome the opportunity to work with such a team.

    In addition to the that I could bring to the role, I am an experienced team player with enthusiasm for group assignments. I am confident that as a member of your team, I could exceed your expectations.

    If more time had been available during the interview, I would have liked to go into detail about my responsibilities and accomplishments at . As a helpful resource, I have enclosed a portfolio that highlights my experience in . If you feel that my skills align with the needs of the company, feel free to contact me for further discussion.

    Best regards,

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    Interview Result Email To Candidate

    The interview outcome email is important at every stage, especially the final one. At this point, you will have spent a significant amount of time with a candidate. A short email isn’t going to reflect the time, effort, and potential expense they’ve spent on this. Here’s how you deliver an interview result email to a candidate with some compassion.

    How Long Until You Hear Back After The Second Interview

    How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

    The hiring manager will often provide a specific date by which they will contact you by. If that date has passed, feel free to send a follow up email to get an update.

    If they failed to mention a specific date or timeline, give it a few days before reaching out.

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    Example Interview Thank You Email #:

    Hi Daniel,

    Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.

    Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.

    Dont hesitate to contact me in the meantime if you have any questions or concerns.

    Best regards, Biron Clark

    However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.

    Is It Best To Send A Thank You Email Or A Note/letter

    I get asked this frequently: Whats your opinion on sending a thank you email, versus mailing a thank you letter after your interview?

    For most people, I recommend email. There are three reasons why:

  • You can make sure it gets delivered at the exact time you want
  • Its easier and takes less time
  • Its more modern and simpler for the company
  • However, in specific cases, you may want to send a thank you letter in the mail after an interview.

    A paper thank you note/letter might be better if youre in a very traditional industry . Or if youre interviewing for a very high-level position .

    But for most job seekers, I recommend sending a thank you email.

    One more option to consider: You can write a personalized thank you card and then send a picture of it digitally, either in a LinkedIn message or in an email. Thats a good way to stand out and give a more personalized feel to a digital message.

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    Job Rejection Email Template

    It’s helpful to create a template that you can use for all of your rejection emails. Here’s a template that you can customise:

    Dear ,

    We appreciate you applying for the position at . After meeting with several candidates, we have decided to move forward with another candidate for this position. We appreciate you taking the time to meet with us and learn more about our company. Our hiring team enjoyed learning more about your experiences, skills, and qualifications.

    While we were impressed by your , we were looking for a candidate with . One thing that stood out during your interview was . In the future, we may enjoy learning more about these experiences.

    As you continue looking for jobs, please consider the other roles in our hiring portal. If we ever find a position we feel you are suited for, we can reach out directly as we have your resume on file. We appreciate the time you took to meet with us and wish you the best of luck in your job search.


    Here is an example of a rejection email you can send after interviewing a candidate:

    Subject line: Social media strategist at Social Corp

    Dear Nathan,

    We appreciate you applying for the social media strategist position at Social Corp. After meeting with several candidates, we have decided to move forward with another candidate for this position. We appreciate you taking the time to meet with us and learn more about our company. Our hiring team enjoyed learning more about your experiences, skills, and qualifications.

    When To Follow Up After An Interview

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    Following up with hiring managers the same day of the interview is an excellent way to show interest and professionalism. Job candidates should send a follow-up email within 24 hours of the interview thanking the interviewers.

    Studies show that 91% of employers like to receive follow-up thank you notes but 57% of candidates dont send them. Candidates should do this over email as opposed to a phone call, as 46% of recruiters and hiring managers prefer to be contacted via email. If you get no response after a week from the interview, you can follow up with another email.

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    Research Recent News About The Organization

    Since you are far along in the interview process, dropping knowledge about the company in your follow-up email is a must. Go to Google News and do a search on the company. You’re likely to find something positive about the organization such as a recent award, record growth, or getting a new, big account. Include congratulations in your thank-you email. It will show that you’re doing your homework and put effort into learning more about the company.

    You can also do the same thing using a LinkedIn search. Look up the people who interviewed you and invite them to connect on LinkedIn because a simple glance at their profile will uncover any recent accomplishments or job anniversaries. You might even discover you have something in common, such as attending the same university or shared professional contacts. Feel free to include these common links in your follow-up note.

    Be Mindful Of Their Timeline

    In general, when youâre following up with your point of contact, keep their timeline in mind. If they told you they need two weeks before theyâd be ready for next steps, give them the full two weeks plus a day or two to account for delays on their end before you reach out.

    There are instances when you may consider following up before their timeline. One example of when this would be appropriate is if you receive a job offer from another company. Whether you are leaning toward accepting the other offer or still want to prioritize this opportunity, reaching out to your point of contact to let them know about the shift in your timeline could help both of you make the most informed decision moving forward.

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    Follow Up After A Phone Or Zoom Interview

    Hi ,

    It was really great talking to you over the phone/Zoom. I learned a lot, and I appreciate the advice you gave me about . Id love to take this a step further and meet you in person.

    All the best,

    Image by Edmond Dantes from Pexels

    Hi ,

    Im reaching out to follow up on our recent interview on about . Its been a few days/weeks, and I havent yet heard back from you, so Im following up to see if youre still interested. Im still ready and available to get started.


    Template For A Thank You Email After A Phone Interview

    How to Write a Thank You Email After an Interview (+ a Template!)

    An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. Youre in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

    Subject Line: Thank you for your time today.

    Dear ],

    I appreciate having the opportunity to speak with you today about the ] position at ]. After our conversation, Im very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

    I am particularly interested in ]

    I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

    If you need any additional information from me, please feel free to contact me at any time.

    Again, thank you for your time and consideration.


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    How To Send A Follow Up Email After An Interview After Receiving No Response

    After attending an interview, you’re likely eager to hear about the company’s decision. If you haven’t received a response after a week or two, you can reach out to the hiring manager. Sending a follow-up email after an interview with no response can help you reconnect with the potential employer and learn about the status of your application. In this article, we discuss why you may not receive a response after an interview and explain how to send an effective follow-up email.

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    It Gives You A Chance To Fill In The Blanks

    Sometimes, you had a whole speech prepared for your interview. You took notes, made a list of things you wanted to talk about but then you forget to mention the most important things during the interview.

    It could be due to nervousness and anxiety its normal to feel nervous during an interview. Sending a follow-up email allows you to quickly mention one or two points you forgot to talk about during the interview itself.

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    Sound Appreciative And Excited

    The tone of every post-interview thank-you email should be appreciative and excited, Jensen, the hiring manager at KeepTruckin, said.

    Makes sense. A thank-you note that fails to properly convey the senders appreciation of the recipient is a pretty lousy one. So dont play it cool or hard to get: Thank the interviewer for taking the time to meet with you, and say you appreciated the conversation.

    When Manoske coaches job seekers, he recommends they use the word appreciate throughout their email to express their thankfulness for the hiring managers time.

    Youll want some excitement to be evident in your tone of voice, too. After all, youre interested in the role, and you had a great conversation with the interviewer. Make sure they can sense your enthusiasm. Your note shouldnt read like an overly formal robot wrote it or like this is the third follow-up email you wrote that day.

    Be careful not to let your excitement veer into desperation though. Hiring managers dont want to see candidates begging for a job.

    Mistakes To Avoid When Sending Post Interview Thank You Emails

    40 Thank You Email After Interview Templates á? TemplateLab

    Now you know the basics of how to send a great thank you email after the interview. Lets cover a few mistakes to avoid now, though.

    Some of this will be review if you read everything above, but I want to make sure you dont do anything that could cost you the job!

    First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.

    Next, dont ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.

    Dont ever put multiple people in the To field of the email either. You should be sending one email to one recipient at a time.

    Otherwise, it looks lazy/rushed.

    And another big mistake: Thinking you dont need to send an interview thank you email because the person you met wasnt the official hiring manager.

    Id recommend sending one any time you had a face-to-face interview with someone.

    Everyones opinion can count and the hiring manager can ask everyone what they thought of you. Dont pick and choose who deserves a thank you email. Send it to everyone youve met face to face and play it safe!

    One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.

    Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.

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