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How To Write A Good Interview Thank You Note

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Simple Thank You Email

How to write a thank you note for an interview

This is a basic, simple thank you note.

Subject: Thank you for the interview on

Dear :

Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .

As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you .

Best regards,

Example Interview Thank You Email #:

Hi Daniel,

Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.

Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.

Dont hesitate to contact me in the meantime if you have any questions or concerns.

Best regards, Biron Clark

However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.

Send The Email Within 24 Hours

When it comes to sending your thank-you email, dont delay.

Ideally, do that within 24 hours, Nelson said.

If you interviewed in the morning, send it that afternoon. And if you interviewed in the afternoon, send it the following morning.

A prompt note shows that youre responsive, a strong communicator with follow-through and that youre excited for the role.

If you wait two or three days to send it, though, the hiring manager might get a different impression of you that youre slow to respond, or not too interested in the position.

Also Check: What To Ask Nanny Interview

Recap Of Your Qualifications

Next, provide a short recap of your experience and background. The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this section should be brief. Connect your qualifications to the position and its unique requirements to express why you are such a strong candidate for the job. For example, you can write, My social media and search engine marketing expertise would make me an excellent candidate for this marketing role.

Final Thoughts On Thank You Emails

FREE 9+ Sample Thank You for the Interview Letter ...

Post-interview short thank you emails are easy to write. You can send them after phone interviews, second interviews, or anytime during the hiring process.

Crafting a good concise email with the points listed above will hopefully help put you over the top and get you the job offer you deserve.

Having trouble finding the right technical role? Reach to one of the leading engineering staffing agencies Apollo Technical or Talk to one of our software developer recruiters today.

Recommended Reading: How To Ace A Behavioral Interview

Phone Interview Thank You Email Example

Not too different from the sample email earlier.

Dear Ian

Can’t thank you enough for spending time with me over the phone and discussing the opportunity at Apple, Inc. It sounds like an incredible opportunity to learn about Product Management and how technology will advance with younger demographics.

My previous work experience in the education space makes me a great fit for this role.

I’m including a few of my projects and references below. Let me know how I can be helpful in moving forward in the process. Or if you have any further questions, let me know!

Thank you so much, Ian!


Let Them Know That You Will Follow Up

Hopefully your interviewer will have provided you with a rough idea about when you should expect to hear from them by, so you can end your thank you note by letting them know that you will follow up again if you havent heard from them by that date. This will demonstrate your genuine interest and commitment to the role.

Read Also: How To Conduct A Telephone Interview

After The Thank You Notes Are Sent

If you dont hear from them for a couple of weeks longer than you expected, dont panic. MUCH could be going on that has nothing to do with you at all. But do reach out to see what is happening. Do NOT contact them daily or even weekly for a decision.

NEVER suspend your job search while you wait for a decision from an employer, even if the job is your dream job.

Restarting your job search can be challenging and, if youve been turned down, you may be more discouraged because you need to re-start your momentum.

About the author

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Follow Susan on Twitter at and on , .

Should You Send A Thank You Email After A Phone Interview

Job Interview Tips : How to Write Interview Thank-You Letters

Thanking interviewers with a letter or email is a must, regardless of how the interview was conducted. The job interview doesnt have to be in person for you to thank the interviewer for their time. This is especially true in the digital age and the work-from-home era, when a growing number of job interviews dont involve face-to-face meetings. Sending a thank you email after an interview over the phone is good practice. This is also true for a Zoom interview or any other virtual video meeting.

You should also send an email even if its your second or third interview round with the same hiring manager. Make sure to tailor these thank you notes to individual recipients. In other words, you should avoid sending a bunch of emails with the same exact content. One of the costliest mistakes you can make is to send the same note to multiple employers and come off as someone who doesnt have any understanding of individual companies.

Here are a few more examples of what not to do:

Read Also: How To Pass A Phone Interview

Key Components To Writing A Thank

There are several elements to a good post-interview thank-you email. The tone and style of the thank-you note should match your personality, the position youre applying for, and the industry. However, there is a general structure you can follow, which weve outlined below.

  • Greetings. First, youll want to make sure you address the interviewer directly in the email, now that youve met them. Avoid using general terms like sir or madam.
  • Body. Begin by expressing gratitude for the opportunity and the time they took to interview you. Let them know youre very interested in the job and why youre qualified for it. Add a personal touch by recalling a specific part of the conversation during the interview.Next, add a call to action within the email. For example, you could offer to provide additional information, a portfolio, or a reference from a previous manager.
  • Sign off. At the end of the email add a professional signature that also has your contact information. Finally, send the email with a clear and concise subject line.
  • More like this:

    What To Include In A Thank

    Here are the basic points you should include in just about any thank-you note you send after an interview, and a few optional ideas:

    • Express thanks for the interviewers time.
    • Briefly reinforce why youre interested in the job and why youd be a good match.
    • Consider adding something that you and the interviewer discussed while getting to know each other that makes the thank-you email more personal.
    • Offer to answer any questions they might have.
    • Add relevant examples of your work, or suggest a solution to a company problem that came up during your conversation.
    • Close your email by reiterating your appreciation for the interview and asking about next steps.

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    What Is The Thank You Letter After The Interview

    Research shows that the majority of hiring managers consider the lack of a thank you email as a sign that a candidate lacks follow-through. Thanking someone for taking the time to interview you also shows good manners. And if you can show that you were listening attentively by mentioning a topic you discussed or naming people you met, the email tells the interviewer that youre genuinely interested in the position.

    In short, this is another excellent opportunity to persuade the employer that you are the right person for the job.

    A hand-written note telling the prospective employer, thanks for your time, can help you stand out from the crowd and set you apart from another job candidate who made a great impression. But sending a traditional letter to a digitally-focused company can suggest a lack of awareness and do more harm than good. Also, the letter might take days to reach the recipient. Such delays can help other job seekers get the position you were hoping for.

    The right amount of research and mere common sense will help you decide whether you should send an email or a traditional letter.

    Whatever you choose, you should never wait longer than 24 hours to send a thank you letter after a job interview. The conversation between you and the interviewer is still fresh, and the email will only reinforce the positive impression youve already made. So, it should land in your recruiters inbox the day after your interview, preferably between 12:00 p.m. and 3:00 p.m.

    Here’s What Those Two Notes Look Like When You Put It All Together

    Simple Thank

    Friendlier Version:

    Thank you for making my interview today so pleasant. I particularly enjoyed our talk about . I would be thrilled to work for , and hope to meet you again as a colleague.

    More Businesslike Version:

    Thank you for taking the time to meet with me today. I was glad to learn more about . I am now even more interested in working with , and appreciate your help with the process.

    Recommended Reading: What Are Good Questions To Ask At A Job Interview

    Show That You’re The Perfect Fit

    Along those same lines, employers want to be excited about you. Give them a reason to believe that you’re a perfect match for the position. Hiring managers choose candidates based on their alignment with the company. Skills, experience, values, and philosophy all come into play. Go back over the job listing and choose the two most important traits the company looks for in an applicant. Compare those traits to items in your resume and connect them. Look for the company’s mission statement and apply it to your own core beliefs. Don’t just make a claim. Show how you’ve applied these principles and values to your career and life. Here are two examples:

    Honesty, integrity, and dedication: These are the three principles I incorporate into my professional and personal life. In my previous role as , I applied these three values by

    In my previous role as , I applied my knowledge of by . Through this project, I learned the most important elements of any business are the clients we serve.

    Related: 3 Powerful Thank-You Notes You Can Write in Under 30 Seconds

    You Didnt Get The Job But Want To Keep A Relationship

    Dear < insert interviewers name> ,

    Thank you very much for considering me for < insert job position> . While I was disappointed to hear I wasnt the right fit, Im sure you did a great job of choosing the best candidate! I would love to stay in touch, as I enjoyed our conversation. Please find my LinkedIn here: < insert LinkedIn URL>

    And please let me know if any opportunities arise in the future. I hope you have a lovely day!

    Best wishes,

    < Your full name> < Your contact telephone number>

    It usually takes several attempts until you find the right position. If you didnt get the job, make sure to leave a positive impression by thanking them for being considered. Let them know youd like to stay in touch in case any further opportunities arise.

    Read Also: What Kind Of Questions To Ask In An Interview

    Does Sending A Thank

    It can, if the note is well written.

    “There are times when the candidate has a terrible first round, usually due to nerves,” Smith said. “But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified.”

    Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

    “I got my college internship at The Detroit News because I handwrote a thank-you note,” Sutherland said. “How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you.”

    “While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I’ve never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note,” she added.

    The Best Thank You Notes After Job Interviews Are Sent

    Job Interview Tips (Part 7): Write a Great Thank You Note

    In this post, and After a Great Job Interview, Write a Killer Thank You Note, Ive laid out a lot of thoughts about how the write a great thank you note.

    But being great is not your ultimate goal. Being remembered is.

    So keep in mind: Your note will be exactly right if its sincere, has one specific comment, thanks the interviewer for his or her time or attention or skill or whatever, and gets sent ASAP.

    Dont sit on a good note while you spend days or weeks trying to turn it into a so-called great note.

    Someone once said that 80% of success is showing up and the best way to be successful with your thank you note is to make sure it shows up on your interviewers desk as quickly as possible.

    Good luck with that. And for more about how to prepare yourself and your content, check out my new ebook, Interview Like Yourself No, Really! Follow Your Strengths and Skills and GET THE JOB.

    Recommended Reading: How To Reschedule A Phone Interview For Food Stamps

    Best Thank You Email Samples After An Interview

    Below, youll find four good sample thank-you emails. These can also be sent as a typed or handwritten note if you prefer.

    Later in the article, Ill cover the pros and cons of sending this via email versus a handwritten thank you letter/note. So if youre not sure which to send, make sure to read until the end.

    For now, just know that you can use these sample thank you emails in both cases.

    Finding The Perfect Job

    For a lot of people, the law is all about lawyers. However, there are many different types of legal jobs. As a matter of fact, many people considering a career in law are actually thinking about being law professors and official court reporters. Figuring out what you want to do and deciding which job is the perfect fit for your ambition and talent is the first step.

    From there, every job hunt starts with going through job postings. When you find the position you would like to apply for, you should start crafting the perfect resume and cover letter. Next, you should work on customizing the two for position ads that sound like they may be the right fit. You should dedicate a decent amount of time to customizing your resume and writing a unique cover letter. That same level of dedication is required for the thank you note.

    Read Also: What To Wear To A Teacher Interview

    Use Good Quality Thank You Notes Or Paper

    If you are going to hand write your note, use standard thank you notes you find in a stationery/card store. Dont use fancy and flowery cards unless they are appropriate for the business , and avoid very small cards since that will limit your ability to include sufficient information.

    Thank you notes typically fold in half with Thank you on the top and the inside blank. Hand write your thank you on the bottom half or the right half of the inside of the note, depending on how the card works, so that your note is immediately visible without having to turn the card to view it when opened.

    If you are sending a word processed note, be sure to have good quality paper in your printer with, hopefully, matching envelopes for you to use.

    Why Write A Thank

    Best Thank

    There are multiple surveys and research that support why sending one is key:

    • TopResume: A survey by TopResume showed that 68% of employers and hiring managers say writing a short thank-you note post-interview matters. In addition, they mentioned 16% of interviewers rules out a candidate if they didn’t send a thank-you email.
    • CareerBuilder: In a survey by CareerBuilder, only 57% of candidates sent a thank-you note after their job interview.
    • Robert Half: 80% of hiring managers agree that receiving thank-you emails after an interview is helpful in the hiring process.

    This means that 31% of qualified candidates didn’t send any type of follow-up email after their interview.

    It takes about 5-minutes to complete this note. It’s clear job seekers should spend a few minutes to send one once the interview is complete.

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