Monday, July 22, 2024

What To Say In A Thank You Email After Interview

Don't Miss

Why Is A Thank

How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

A thank-you email after a Zoom interview, just as with an in-person interview, is a great way to follow up with the hiring manager and express your gratitude. It shows the hiring manager you’re passionate about the position and the potential to work with them. If the hiring manager had a lot of video interviews, sending a thank-you email also reminds them about your experience, what you discussed during the interview, and why you’re a good fit for the role.

Tips For Writing An Email Thank You

As with any thank-you note, this message gives you an additional opportunity to share relevant qualifications and experience. This letter is also where you can highlight any skills you neglected to mention during the phone call, or clarify an answer to a question that you did not respond to as well as you might have.

Be sure to express in the letter your appreciation for the interview and for their consideration. And as you’re writing your letter, keep in mind your main goal: to move on to the next step in the interview process. Include details that will support this goal.

End with a statement of your continuing enthusiasm for the job and your hope that you will have the opportunity for further consideration for the position or a second interview, if the employer plans on continuing the process.

Should I Send Thank You Email 2 Days After Interview

Time To Move Forward

Rest assured, a speedy thank you note within 1-2 days of your interview is highly recommended. If a company is on a tight turn to make a decision, your tardy note may very well cost you a job offer.

Secondly, Is sending a thank you email annoying?

A quick thank you will never go out of style Even if done for reasons one disagrees with, it is still a nice gesture from someone making an extra effort. If we all get to the point where being thanked is viewed as annoying, everyone should be concerned.

Also Is it bad to send a thank you email 2 days later? Sending a polite thank, you note after an interview is a good thing to do, even if it isnt for sure going to matter. It might matter, and thats good enough. But sending it later may not hurt you, especially if they are still deciding about whom to call back for the next round of interviews.

In fact How soon is too soon to send a thank you email?

Thank you notes should be sent promptlywithin 24 hours of an interview, says Jennifer Lee Magas of Magas Media Consultants in Monroe, Connecticut. Erik Bowitz, senior resume expert at Resume Genius in Wilmington, Delaware, says thank-you notes should be sent within a week.

You May Like: Questions To Ask Cfo During Interview

How Do You Say You Are Interested In A Job Via Email

Compose a brief introductory email.

  • For instance, you might say something like, Dear Ms. Smith, I am interested in exploring employment opportunities with your company and feel that I can make a significant contribution to your mission.
  • For your closing, say something like, I look forward to hearing from you.
  • Thank You Letter After Second Interview

    40 Thank You Email After Interview Templates á? TemplateLab

    If youve been invited to attend a second interview, congratulationsyouve made it to what is likely the final round of the hiring process. Demonstrate that youre a courteous and thoughtful professional by thanking the interviewer for their time and continued consideration of your application in a personalized thank you note.

    Its critical to send a thank you letter after your second interview because:

    • Its your final opportunity to leave a good impression in the minds of the decision-makers involved in the hiring process.
    • It allows you to express your enthusiasm for the position and gratitude for being selected for a second interview.
    • Its your final opportunity to address any undiscussed details regarding your application or the interview process.

    Don’t Miss: How To Prepare System Design Interview

    Take Notes Of The Interviewer’s Name And Any Other Important Information

    As you interview, you should have a pen and paper available to take notes of important information as it’s discussed. You can note any company information mentioned by the interviewer, talking points you want to elaborate on later or an overview of regular tasks they may expect you to complete for the job. You should also write down the name of your interviewer or interviewers if there is more than one. Clarify their names and request spelling instructions to ensure you address them properly in the email.

    Related:15 Phone Interview Questions and Answers

    What Is An Interview Thank You Email And Whats In It

    Interview thank you notes are emails or hand written notes sent to an interviewer, after an interview. Candidates usually send interview thank you notes within 1-2 days after their interview. These notes usually contain messages of appreciation, thanking the interviewer for giving the candidate a chance to interview for the company.

    Most job advice given to candidates includes the sending of thank-you emails after interviews.

    Some recruiters couldnt care less whether or not interviewers thank them after theyve been interviewed.

    But others might take interview thank you notes as tie-breakers between candidates with similar backgrounds and experienceand even reject those who dont send them.

    So, whether youre the type of interviewer who uses this gesture of gratitude as tie-breakers or not, they actually can be a bit more than they seem:

    Aside from showing the candidates gratitude for giving them a chance to be interviewed, they can have added purpose.

    Candidates can use it to:

    • include things they forgot to mention during the interview
    • as another chance to sell themselves furtherwhether or not they failed or passed the interview.
    • point out their other qualities on paper, this time.

    Thank-you notes can be sent via a personal handwritten note , or through an email .


    Contrast this with 80% of HR managers saying that they appreciate receiving thank-you notes from candidates.

    Don’t Miss: Top 10 Behavioral Questions

    What Is A Thank You Email

    A thank you email is a message you send to an interviewer, hiring manager or prospective employer to thank them for interviewing you as a potential candidate. After a job interview, you can send an email to the person who interviewed you to thank them for their time, point out some talking points from the conversation you found insightful, and emphasize how you are the right candidate for the job based on those specific examples. An effective thank-you email shows respect and gratitude to the recipient and refers back to the interview discussion in a meaningful way.

    Related:Guide to Thank You Notes

    I Need To Hear Back From You By

    How to Write a Thank You Email After the Interview & WOW Them!

    Hopefully, you and the recruiter discussed the hiring timeline during the interview. If you didnt, you might think that the thank-you note is a perfect time to ask when they will make a decision. But its not. It only comes across as rude and desperate. In this case, the best you can do is say, I look forward to hearing from you soon, and wait it out.

    If you do have an offer from another company on the table, its polite to let the other employer know and ask when they might have a decision on their end so you can weigh your options. The operative word there is askyou dont want to dole out rude demands.

    Read Also: Prepare For System Design Interview

    Thank You Email Length: How Long Should Your Message Be

    Some samples above are more formal while others are more casual. Youll notice that theyre all relatively brief, though. In my experience as a recruiter, a short thank you email after the interview is best. On average, I recommend 85 to 150 words.

    And thats true whether youre writing a thank you email after a phone interview, Zoom/video interview, or a second/third in-person interview.

    Its also true whether youre writing to thank a recruiter, HR person, hiring manager, or anyone else who spent time interviewing you!

    Your message could go up to 200 words if youre very far along in the hiring process and have spent multiple hours interviewing with people from the company, but Id still aim to be brief and concise, rather than sending a full page.

    Use your best judgement, though. You know your industry and prospective employer, so think about what type of message theyll appreciate. The advice above is simply what works best for the greatest amount of people, on average.

    What To Do If You Are Invited For A Second Interview

    Depending on the company you are interviewing with, you may be asked to come in for a second interview. This often happens with larger companies with more elaborate recruiting systems. However, small companies also use multiple interviews to ensure you are the right fit for their team.

    If you receive a phone call or email asking you to come in for a second interview, you want to collect as much information as possible about who you will be speaking with and how it may be different from the first interview.

    For example, you will want to ask questions like:

    • Will I be meeting with the same team members as the other day?
    • Is there anything specific that I should be ready to discuss?
    • Should I expect to be tested on any particular skills?

    Make a note of all of this information and then prepare accordingly.

    You May Like: Design Interview Preparation

    Senior Early Learning Program Manager Metropolitan Family Service

    The Early Learning Senior Program Manager is responsible for the Leadership and overall management of the Early Learning programs of Metropolitan Family Service including Ready, Set Go! Early Ready, Set, Go! , and the P3 and Parent Child Development Services of the Multnomah County SUN Service System.

    Find the person whos building a career, not chasing the next job. When its time to find a great new employee, share your job opening with the Macs List community. Well introduce you to more than 80,000 of the Pacific Northwests most educated, experienced, and passionate professionals. Practice your handshake, because your next great hire is here!

    Create Your Greeting And Subject Line

    40 Thank You Email After Interview Templates

    Start your thank you email with a subject that clearly and briefly explains the reason behind your communication. This can be a few words like, “Thank You – Interview.” You can also include your name after “Thank You” for more clarification. Then, write a professional, friendly greeting such as “Hello ” or “Dear .”

    Don’t Miss: Best Interview Attire For A Woman

    End The Email Reiterating Your Gratitude

    The last sentence of your email should reiterate your appreciation for the interviewer’s time and consideration. This brings the thank-you email back to its original purpose. Then, end with a brief and respectful salutation.

    Example:Thanks again for taking the time to talk to me yesterday. It was great meeting you!

    Kind regards,

    General Tips For A Thank You After Interview Email

    Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

    Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

    Here are some general tips about what to include in your thank you after interview email:

    • Thank them for their time.
    • Highlight what you like about the job opportunity.
    • Highlight what you like about the company.
    • Recap your main skills and attributes.
    • Follow up on anything that you said that youd get back to them on.

    Also Check: Interview Attire Women

    Thank You After Interview Email Best Practices

    Here are some general best practices for writing your interview thank you message:

    • Send the email within a few hours of the interview.
    • Be polite and professional in your language.
    • Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
    • Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
    • Dont appear overconfident by sounding as if you just assume that you got the job.
    • Be sure to actually say the words, thank you.
    • Offer to answer any additional or follow-up questions the interviewer may have.

    How Long Should The Thank You For The Interview Email Be

    Thank You Email After Interview 3 Step Template [With Subject Line & Example!]

    Now that you have some examples of a good thank you email, youve probably noticed that they vary in style and length. Still, none of these go into a lot of details and are relatively brief. On average, recruiters who help people find their next legal job recommend that a thank you letter for an interview should be between 85 and 150 words in length.

    It can go up to 200 words, especially if youre applying for a high-level position or you have plenty of experience in the field. At the end of the day, the key is knowing the company where youre applying for the job. This will help you decide what type of follow-up email after the interview works best.

    If youve agreed on something in your interview, make sure to follow through, even if it exceeds the aforementioned word count. These arent rules set in stone, and it is up to you to craft the appropriate email for the job youre applying for.

    Recommended Reading: What Should Females Wear To A Job Interview

    The Importance Of Following Up

    Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

    Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.

    Best Words And Phrases To Say In Thank You Email

    So if you are thinking of writing an email, ideally the gratitude is addressed to a single recipient. Its always better to say thank you to each person individually as discussed. There are many ways to say thank you or show much-needed appreciation before the conversation begins.

    Take a look at some of the best words and phrases you can use to write in an email template.

    Pick any one of these words or feel free to be more creative with the thank yous all together.

    Recommended Reading: Cfo Interview

    Dont Bring Up Interview Mistakes

    What about if you flubbed an answer in your interview? Is the thank-you email a place to explain yourself, clarify a mistake you made, or provide a better answer than the one you gave in the heat of the moment?

    In most cases, you shouldnt bring it up at all, experts say.

    Dont remind an interviewer of negative aspects of an interview, Jensen said. Finish on a positive note.

    Manoske thinks it depends on the severity of the flub. He gave an example of a recent client of his who gave the interviewer an incorrect number . In her follow-up email, she briefly mentioned, I meant to say its X, not Y.

    That was one word, and it was so obvious, you didnt want to leave it out there, Manoske said. In general, Im 80 percent in agreement with the idea of, if I flubbed one, I dont want to bring it back.

    Keep Your Message Brief

    40 Thank You Email After Interview Templates á? TemplateLab

    Since the interviewer may quickly scan your email, you should keep the content brief and simple. As you reread your email, try to delete any unnecessary information that may not be relevant to the interview or to your qualifications for the position. This will make it easier for the interviewer to quickly read your email and return to their work.

    You May Like: Best Interview Clothes For A Woman

    How To Turn Your Thank

    It’s OK to acknowledge your disappointment in not getting the jobin fact, it’s probably best to be honest about that, lest your letter seem disingenuous. But keep your tone positive and upbeat: now is not the time to express anger or to rail against the hiring manager’s decision-making skills.

    Be specific about the things you’re thanking them for: their time, yes, but also the information they provided, especially if you’re excited about it, and any special steps they took to make your interview worthwhile, including an office tour or a business lunch, for example.

    Finally, offer an opportunity for follow-up by asking to be considered for future positions. Just because this particular position wasn’t a good fit for you today doesn’t mean there won’t be something even better available tomorrow. If you’re gracious in your thank-you letter, you could be first in line for that new role.

    Optionally, you can also ask for feedback with questions like “Did you identify any key qualifications for this job which were missing in my background?” Just don’t be surprised if the hiring manager doesn’t respond or doesn’t provide an in-depth answer. There might not be a specific reason why another candidate was selected over you, and even if there was, the interviewer might not feel comfortable delivering criticism. If so, that’s their problem, not yours.

    More articles

    Popular Articles