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How To Email Someone After An Interview

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How Do You Say Thank You Meaningfully

How to Write a Thank You Email After the Interview & WOW Them!

Other Ways to Say Thank You So Much and Thank You Very Much in Writing

  • 1 Thank you for all your hard work on this.
  • 2 Thanks again, we couldnt have pulled this off without you.
  • 3 Thank you, youre amazing!
  • 4 Im so thankful for everything you bring to the table.
  • 5 Thank you kindly.
  • 7 Many thanks.
  • What Employers Really Think Of Interview Thank You Emails

    Its important to note that not every hiring manager cares about thank you emails. Some certainly do, while others dont at all. It truly comes down to their personal preferences.

    However, its impossible to know which hiring managers care and which dont, and ultimately, theres no real downside to sending a post-interview thank you email, whether it is important to that manager or not.

    Theres no real down-side to sending a thank you email.

    Theres no negative connotation that can be implied from a well-written thank you email. Even if you werent the right fit for the job, sending a thank you note will signal to the hiring manager that you are professional and made the extra effort to follow up . This could help you with future position openings.

    While they can be powerful, thank you notes arent the magic key to unlocking a job offer if you seemed unqualified, if you walk in without researching the job and company, etc.

    However, in most cases where your interview went well, the employer is likely considering you against a few other candidates. In this scenario, the thank you email has the potential to help push you over the edge to the finish line.

    What You Should Cover In Your Thank You Email

    Kelleher recommends, The first thing a candidate should do is express your thanks to the interviewer. After that, Cheung states you must outline what makes you believe that you will be the best candidate for the position. Think about what professors, other employers, and/or fellow students said made you unique and incorporate that information into the letter.

    If you think of something you forgot to cover in the interview, you can discuss it in the thank you email. Also be sure to send any additional information the prospective employer requested from you.

    Skalka notes, Having their most recent work helps me understand their incoming skill level.

    Also Check: What Should I Say In An Exit Interview

    How To End Your Thank You Email

    Use a formal closing like this

    Best Regards,Jim Jones

    Close with your full name, not just Jim if your name is Jim Jones. Other acceptable email closings include:


    About the author

    Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Follow Susan on Twitter at and on , .

    How To Write A Thank You Email After An Interview

    40 Thank You Email After Interview Templates á? TemplateLab

    Many candidates dont know whether to send out a thank you letter after an interview.

    Heres the answer:


    Nowadays its perfectly fine for your follow-up letter to be in the form of an email. Below are some recommendations from hiring managers and talent professionals on how to make your follow up most effective.

    Skip to the bottom of the page for:

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    How To Ask For An Informational Interview

    • Post author

    Whether reaching out to a colleague, old friend, or a stranger, email can be very useful.

    Since these folks are doing you a favor, the best approach is to be flexible their schedule and their convenience is primary.

    If food or drink is to be purchased, you are the person who picks up the check.

    Often now, you will find that a phone call, or even Skype or Facetime are preferred to an in-person meeting perhaps for you, too.

    A smart strategy may be to offer those options in your message, particularly if meeting in person is inconvenient for the person doing you a favor.

    To be most useful for you, consider the information you are trying to gather and the people you know who might be the best sources of that information or those who know someone who would be an excellent source of information.

    Following are 4 examples, depending on the situation, plus an example of a follow up message.

    What Is Better: Thank You Email Or Thank You Letter After An Interview

    While some experts still recommend sending letters, I advise against sending a letter of thanks after a job interview because you might come across as very needy.

    While you should express interest in the position that youinterviewed for, theres a fine line between wanting the job and beingdesperate to get it.

    You dont want to send that message and that is why I always recommend sending an email.

    Some of the benefits of sending an email after an interview are:

    • Making sure the right person gets it
    • Delivering on time
    • Professional

    Also Check: How To Prepare For A Substitute Teacher Interview

    Important Email Dos And Donts For Success

    Basic email dos and donts to help you succeed.


    • DO have a FOCUS on the information you want to learn and share that focus! Avoid a a vague just want to pick your brain request.
    • DO VERY CAREFULLY PROOFREAD your message before you hit that Send button!
    • DO keep the messages short and on-topic, particularly to people you dont know.
    • DO be flexible and cooperative this person is doing you a favor, so make it convenient and easy for them to help you.
    • DO make it clear that you are not asking for a job.
    • DO follow up if you dont get a response to your first message.
    • DO send a thank you to anyone who speaks with you or refers you to someone else .

    Do NOTs

    • DO NOT send these messages from your work email account or make a call from your work phone or phone number. That could cost you your job.
    • DO NOT include a copy of your resume.
    • DO NOT be negative about your current employer. You are simply looking for information to enable you to move forward in your career.

    Both people you already know and those you dont will often be happy to help you, as long as you communicate gracefully and professionally.

    For more about successful business email, read Making Email Work for Your Job Search.

    Be Positive And Passionate

    How To Follow Up After An Interview

    Positivity and passion go a long way. In fact, it’s one of the main things that you might be evaluated on during the phone interview or in-person interview. It’s not necessary to go in-depth on the enthusiasm, just show interest in wanting to move forward with the company.

    Including a note about the company culture, if the company website references something critical. For example, collaboration or inclusivity. Mention those as being part of your personal values. Most job seekers forget to scour the company website for clues!

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    Emailing A Stranger With A Referral

    If you have been referred, someone has given you a head start on making a connection with this person. Be sure to prominently mention their name in the subject of your message as well as in the body, as shown below.

    Also, be sure to send a thank you to the person who gave you the referral, even if you were unable to set up a meeting with the person they referred you to or if the meeting happened but didnt prove to be useful.

    Subject: Referral for Informational Interview

    Dear ,

    When I told that I wanted to talk with someone very experienced and knowledgeable about , immediately offered your name and suggested that I should speak with you. also indicated that you might be willing to help me learn more about .

    I am seriously considering making a change from to . Before I make that change, I need to understand much more about what is involved. My goal is to learn the culture, style, opportunities, hazards, and future for employment in this field. As an acknowledged expert in this field, I would love the opportunity to discuss it with you.

    If you have some time to spare in the next 3 weeks, I hope that you can meet me for a cup of coffee or a glass of wine, even lunch or dinner . If your calendar is too crowded, I could stop by your office for a quick discussion. If thats not possible, a 15 or 20 minute phone call would work, too. I appreciate any time that you can share with me.

    Please let me know if there is anything I can do for you in the future!


    An Interview Follow Up Email That Stands Out

    A personalized thank you letter helps you stand out.

    Refer to what was discussed in your conversation to reinforce your interest in the opportunity, says Kelleher. Cheung agrees that it is important to Not give platitudes applicable to any position and every company.

    If youre doing many interviews, write down a few notes after each one while everything is fresh in your mind. That way, you can accurately reference discussions and key points in your interview follow-up email.

    Cheung also advises candidates to, Discuss what makes you better, for the position. Think about areas where professors or internship supervisors said you excelled. For instance, if youre a candidate for an accounting position, bring up any awards or compliments from performance appraisals that are relevant to the position.

    Read Also: How To Prepare For A Cultural Fit Interview

    Final Thoughts On Thank You Emails

    Post-interview short thank you emails are easy to write. You can send them after phone interviews, second interviews, or anytime during the hiring process.

    Crafting a good concise email with the points listed above will hopefully help put you over the top and get you the job offer you deserve.

    Having trouble finding the right technical role? Reach to one of the leading engineering staffing agencies Apollo Technical or Talk to one of our software developer recruiters today.

    How To Inquire About A Job After An Interview

    40 Thank You Email After Interview Templates á? TemplateLab


    Inquiring about a job after an interview takes finesse. You don’t want to appear desperate or risk annoying the interviewer, but you do want to demonstrate that you are interested in the job. When your initial follow-up contact doesn’t bring immediate results, it’s important to exercise patience while waiting to hear back about a job.

    Also Check: What Does An Exit Interview Consist Of

    Send Your Thank You Note From Your Personal Computer

    Use your personal desktop or laptop computer to send this message.

    Avoid using your smart phone to write and send this message. It is too easy for unintended changes to be made by the software when auto correction fixes the errors it finds. These kind of changes can make you look inept and unable to use something as simple as email.

    If you are employed, DO NOT send this message while you are at work or using your work computer.

    If employed and using your employers equipment or network to send your message, your employer may discover the message and your intentions to leave. The result is that you could have a very uncomfortable discussion with your boss about your job search, or you could lose your job.

    How To Write Rejection Email After An Interview

    Sending a detailed rejection email is an important part of the recruiting process. When you send a rejection email, the candidate can continue searching for other opportunities without waiting for your response. A positive email can help you keep an open connection with the candidate for future opportunities that are better suited for their qualifications. In this article, we explain how to write a job rejection email after an interview and provide a template and example.

    Related:How To Be a Good Interviewer With Tips and Examples

    Read Also: How To Handle An Interview

    Short Interview Thank You Email Example

    A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, youll want to be concise:

    Subject line: Thank you for your time

    Dear Ms. Owekwe,

    Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position.

    Im very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. Im enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.

    After our conversation, Im confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Horizon. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.

    Thanks again,

    Send Separate Thank You Emails To Multiple Interviewers

    How to Thank an Employer After a Job Interview

    Send a separate, relatively unique message to each person who interviewed you. Since messages are very easy to forward, expect that your message to Interviewer A may be shared with Interviewer B and C, as well as with HR and possibly upper management.

    Vary the wording, but keep the overall theme , the subject, the closing, and the timing consistent.

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    Write A Thank You Note

    You still have one more chance to stand out and leave a good impression.

    The first follow-up email after an interview should be a thank-you note sent no more than 24 hours after you meet. Some say that mailing a hand-written letter will make you stand out, but it is completely acceptable to send a thank-you email. You should always send a note to each person you interviewed with, including the recruiter. Here are some tips for writing a thank-you note:

    • Be brief, friendly, and conversational. Youâve already had the job interview, so let your gratitude and personality show a little bit.
    • Restate your interest in the job and any relevant details on why youâre qualified.
    • Include one of the three tactics in this post to stand out from the crowd.
    • Thank them for their time as job interviews can require employers to set aside a lot of time, often forcing them to push off work.
    • Add any significant information you may have forgotten to say in the interview.

    Here is an example thank you note:

    Hi ,

    Thank you so much for meeting with me today. After learning more about the position, Iâm very excited for the opportunity to join your team and help for .

    I really enjoyed hearing your perspective on .

    I know my years of experience of working on would greatly benefit .

    Please keep me posted on the status of the hiring process. I look forward to speaking with you soon.

    Warm regards,

    For example, you could add a suggestion that looks like this:

    Subject: Appreciated Your Time Today

    Hi ,

    Thanks for meeting with me today I appreciate you taking the time.

    I really enjoyed our conversation, and was especially excited about what you shared about the companys new initiative for aligning the sales and marketing orgs. Its always great to chat with someone whos passionate about RevOps.

    Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.


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    Emailing Someone You Know To Ask For A Referral

    Often this is much easier to do in person, as at the end of the informational interview. But, if the person lives too far away or is otherwise unavailable for an interview, this message requests referrals to people working at your target employer who you could possibly interview.

    Subject: Need Assistance with an Introduction

    Hi ,

    Hope all is going well in your world!

    Working as a at for has been great. But it feels like time to move on to a new . Given your vast experience and excellent network, I hope you can help me connect with a few people who can help me learn more about I am considering. My goal is to set up 2 or 3 informational interviews with these folks.

    Im focusing my exploration on for opportunities as a or a . Since you know that so well, I would greatly appreciate your help in learning more by introducing me to anyone you know who works .

    If you have some time to spare in the next 3 weeks, my goal is to spend 15 or 20 minutes discussing how the organization works the culture, style, opportunities, hazards, and future for employees of the . I wont be asking for a job only for information.

    Ive heard great things about , and learning more about them will be very helpful. I am particularly interested in an introduction to people who work :

    • A you recommend considering.

    If you could copy me on the email, that would be very helpful. Or, forward the response to me when someone agrees, so I am able to contact them, in context.


    Ask About The Next Steps

    40 Thank You Email After Interview Templates

    It’s great to be forthcoming about what comes next in the hiring process. This shows enthusiasm in the job. Asking something like, “What else can I provide to be helpful and move forward to the next steps?” is a great way to show your passion for the position.

    Here is an example:

    Looking forward to hearing what the next steps in the interview process might be. Very excited about this opportunity!

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