Thank You Email Length: How Long Should Your Message Be
Some samples above are more formal while others are more casual. Youll notice that theyre all relatively brief, though. In my experience as a recruiter, a short thank you email after the interview is best. On average, I recommend 85 to 150 words.
And thats true whether youre writing a thank you email after a phone interview, Zoom/video interview, or a second/third in-person interview.
Its also true whether youre writing to thank a recruiter, HR person, hiring manager, or anyone else who spent time interviewing you!
Your message could go up to 200 words if youre very far along in the hiring process and have spent multiple hours interviewing with people from the company, but Id still aim to be brief and concise, rather than sending a full page.
Use your best judgement, though. You know your industry and prospective employer, so think about what type of message theyll appreciate. The advice above is simply what works best for the greatest amount of people, on average.
Following Up On The Day Of Your Interview: Email Template
When to send it: after a job interview, the same day
Once youve been through the effort of a job interview, one more thing can help you make a great impression: a short email showing gratitude. Generally, youd send it later on in the day of your interview but if it was a late interview, the next morning is fine.
Its best to keep this email short and sweet. Dont push for answers or go into detail about the interview stick to a simple thank-you and reiterate your interest in the role.
Email subject line: Thank you,
Hi ,
Thank you for taking the time to speak with me about the role. It was great to meet with you and learn more about the position.
Im excited about the opportunity to join and am particularly interested in the details you shared about .
Meeting you and hearing more about the role has validated for me that its something I would enjoy. Im confident that my experience in and my interest in make me a strong candidate for the role.
Please let me know if I can provide any further information that would be helpful to you.
I look forward to hearing from you.
Thanks again,
Long Interview Thank You Email
In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.
Subject line: Thank you for your time
Dear Mr. Jefferson,
Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.
I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.
In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.
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How To Follow Up After An Interview
Start by following up with the person who said theyd be in touch with you. That could be the recruiter, recruiting coordinator, or the hiring manager. Email is definitely the best way to follow up without appearing pushy.
Here are a few pointers:
I personally wouldnt advise jobseekers to follow up by text or by calling a hiring manager, unless the hiring manager has specifically said itd be OK to do so. Keep your inquiry short and concise. Here is an example of a follow-up email:
Hi ,
I hope youre having a great week. I interviewed for the position on , and you mentioned your team would be finalizing a hiring decision this week. Would you be able to provide me with an update, please? If you need any additional information from me, please let me know!
Thank you so much.
From A Hastily Written Thank
You dont want to rush your interview follow-up.
Navigating your first job search is no easy feat. You have to craft your resume, apply to jobs, research prospective employers, and, of course, ace job interviewsbut you probably know you have all that on your plate. Asking, “Should I follow up after an interview?” is going to come up at some point. Here’s the fact of the matter: Interview follow-up mattersalmost as much as the interview itself. You need to know how to follow up after an interview if you have any chance of getting hired.
Here are seven things to avoid doing after a job interview.
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Being Rude To The Receptionist Or Support Staff
It is vital that you are kind to everyone in the office when you go in for an interview. You never know who has a say in whether you get the job.
According to the Recruiter Nation report, the worst thing an interviewee can do is be rude to the receptionist or support staff. In fact, 86% of recruiters reported that if a potential employee was rude to the receptionist, they would take the candidate out of the running for the job.
Be courteous, professional and polite to everyone you interact with during the entire process, and make sure to thank people for their time as you leave.
The Complete Guide On How To Write A Job Interview Follow
Within 24 hours of your job interview, its a good idea to send a follow-up email to thank the interviewer for their time and reiterate your interest in the job.
There are usually two occasions when you may want to send a job interview follow-up email. The first is straight after your job interview. The second is to act as a gentle nudge if you havent heard back after a while.
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Should You Follow Up With A Recruiter
If you’re still searching for a job, then yes.
Recruiters are literally in the business of finding the best person for the job, and if you believe that’s you, then keep in touch. The key here is to remain polite and professional but not be pushy. That means respecting the recruiter and understanding that they have other priorities.
Our templates below provide some examples of how to ensure your emails remain on the right side of relevance.
How Many Times Should You Follow
It really depends on the job youâre interviewing for and the company youâre interviewing with. In general, most job applicants should follow up once or twice after an interview. But itâs always best to err on the side of being too persistent rather than not enough. If you havenât received a decision from the company within a week or two after your interview, itâs generally safe to send a reminder email again. You can either send an email or give them a call just be sure to personalize your message so it doesnât come off as spammy.
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Interview Follow Up Email Template
Use this interview follow up email template to thank candidates for showing up and participating in the interview:
Subject line: Thanks for interviewing with us
Dear ,
I am reaching out to thank you for coming to todays interview.
It was a great pleasure to meet with you and get to know you better.
As our next step is to evaluate all the interviewees, please allow up to for us to reach back to you.
In the meantime, if you have any questions, please dont hesitate to ask.
Have great rest of the day,
Short Interview Thank You Email Example
A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, youll want to be concise:
Subject line: Thank you for your time
Dear Ms. Owekwe,
Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position.
Im very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. Im enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.
After our conversation, Im confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Horizon. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.
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The Interviewer Didnt Ask Much About Your Skills Or Experience
Some of the first questions in an interview are typically intended to judge your motivation for job searching, your personality, etc. But after that, an interviewer will typically want to discuss your background, recent responsibilities, etc.
So it can be a bad sign if you mainly hear interview questions about your general motivation to job hunt, what youre looking to do next, and why, such as:
If you give a bad answer to one of these early questions it could be a deal-breaker and could prevent you from moving on to discuss further topics.
If an employer is worried about your motivation, work ethic, and whether youre serious about wanting to work for them, they arent going to care as much about your specific skills and experience.
So if you dont satisfy them with these first few interview questions above, then the interviewer might go light on the experience-based questions because theyve already made up their mind that youre not someone they want to hire.
Make sure you practice these common questions above.
Why Should You Follow Up After An Interview
Following up shows employers that you are a good communicator through each stage in the hiring process. It also shows that you are excited about the position and grateful for the opportunity. It can even increase your chances of getting a second interview or receiving an offer. Soft skills like communication, active listening, and showing respect are skills that employers look for and also make you a memorable job candidate.
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Give An Invitation To Contact You
You want to invite the hiring manager or employer to contact you before sending your follow up email after a face-to-face or phone interview.
This closing also fits if you are checking in due to no response about the job position.
Please let me know if I can give you any further information or if you have questions about any aspect of my experience and work history.
I look forward to hearing from you and would be happy to send you samples of former projects.
Please get in touch if I can provide anything moving forward.
If youre offering an invitation to stay in touch, you would change it up a bit:
Let me know if you would like to connect over coffee to discuss recent changes in the industry.
Id love to have a Skype meeting if youre interested, to finish our conversation about .
Mistakes To Avoid As An Interviewer
Job candidates sometimes forget that it is often just as stressful being on the other side of the process. Interviewers and hiring managers have the pressure of finding a candidate who can perform the duties of the job, mesh with the company culture, want the salary the job offers, and meet many other important criteria.
As such, interviewers can mess up too. Here are some of the most common mistakes interviewers make and how you can avoid them.
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When To Follow Up After A Job Interview
The best time to send your follow up email is right after your job interview. Definitely within 24 hours after your interview. Thats when youre in the zone and, more importantly, the interviewer remembers you. If you wait any longer than that, you risk drowning among the other candidates.
Therefore, as soon as you get in the door at home, fire up that laptop and start writing your follow up email.
Follow Up Email After An Interview Faq
Should I write a thank you email after an interview?
Yes, you should write a thank you email after an interview. Following up after an interview to thank hiring managers for their time is always a good idea, and sending an email is one of the most effective ways to accomplish this.
An email is more professional and less invasive than a text. Its faster than a handwritten letter, allowing you to communicate more carefully than a phone call. While some of these other methods may be appropriate in certain situations, an email is almost always the best bet.
Writing an email also makes it easier to explain why youre excited about the position and reiterate your passion and qualifications. Dont overdo it, but including a line or two reminding the recipient about why youre interested in the position and why youd be a good fit can solidify who you are in the interviewers mind.
Make sure you always start your email with your note of thanks, acknowledging the interviewers time, and even mentioning something specific you enjoyed talking with them about. Making it personal shows that you put effort into your note, so dont use a template or send the same email to multiple people.
As you write, match your tone to the tone of the interview, but keep it professional. Just because you bonded with the hiring manager over your love of snowshoeing doesnt mean you get to assume youre best friends now.
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Job Interview Follow Up Email
Subject: Thank you for your time!
Hi ,
I wanted to be sure to thank you again for taking the time to interview me yesterday. I enjoyed speaking with you and am very excited about the possibility of joining your team.
I wanted to follow up with you regarding one thing we spoke about during the interview. I realized that I didnt ask about your requirements for relocation. I am willing to move if necessary and I wanted to make sure that was still something you are interested in once the remote environment is no longer an option.
I would love to have the chance to discuss this further with you if possible. Is there a time this week that you could schedule a call? I can be available at any time that works for you.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best,
How To Follow Up After An Interview Via Email
Every organization and employer is different. You might be in communication with the recruiter throughout the interview process. Or you might have communication with the hiring manager directly.
Regardless, its important to identify whom youd like to follow up with directly. Make sure youre spelling their name correctly. Then, express your gratitude and appreciation. While the hiring process may look simple, its not as easy as it seems. Depending on the company, it can take rounds of approvals and hoops to push a candidate through to the next step.
Once youve thanked the person for their time, its time to reiterate your interest. Mention both the job and company and why youre excited about the opportunity. Make sure you also mention when you interviewed and the exact job title. If youre communicating with a recruiter, its likely theyre juggling multiple candidates and open positions.
Then, be direct. Ask about the status of the position youve interviewed for. Inquire about the next steps. You might offer additional information, like references, at this stage as well. Finally, close your email with another note of gratitude.
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The Interviewer Told You They Have Concerns
It doesnt get more obvious than this sometimes the interview will tell you outright that they have concerns about your experience or answers you gave.
Dont panic if this happens mid-interview though. If they told you, it means theyre giving you a chance to explain or provide more info.
But if you failed to do this, and the interview ended without you addressing some of the concerns they brought it, its unlikely youre going to get a job offer, and its definitely a sign the interview ended pretty poorly.
Template For A Follow Up Email After A Job Application
Hi ____,
Im following up on my application for the _____ position. Im excited to learn more about the opportunity because I thought itd be a great fit based on my experience with _____. Any update on your end when you get a chance would be really appreciated!
For the last blank space, pick a skill or piece of experience that fits what the job requires. Something you learned from your past work, education, or training.
If you do this, youre going to set yourself apart from the other applicants. Youre reminding them of a specific reason why you applied and why youd be a good fit.
This is very important to do in your interview answers too, so make sure youre always focusing on this in your interviews AND follow ups.
A lot of job seekers just blast their resume all over the place, including for jobs theyre not a good fit for. So by stating why you thought it made sense to apply, youre going to grab the companys curiosity and theyre more likely to want to learn more about your background!
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