Example Email: Phone Interview
While phone interviews are usually more of a pre-screening and therefore more casual, you should still follow up with the recruiter or hiring manager you spoke with.
Many recruiters screen dozens of candidates a day with phone interviews, and showing interest by following up might be just as important as your interview performance for getting through to the next round.
In short, heres how to write a follow-up email after a phone interview:
Thank the interviewer
Highlight how interested you are in the role use specific conversation points to reinforce your enthusiasm
Ask about the next steps
Id like to thank you for chatting with me about the job with . I enjoyed learning more about how youre doing things differently with .
It sounds like something that would be perfect for someone with my background in , and Id love to talk more about the opportunity.
I look forward to hearing about the next steps in the process. Please let me know if theres anything else you need from me to help with your decision.
This email can be shorter than an in-person interview follow-up. Its main purpose is to remind the interviewer you exist and that youre still interested in the position after learning a bit more about it.
Of course, if you were approached for a job, given a phone interview, and youre not all that interested, then you dont have to follow up.
How Long Should You Wait After An Interview To Follow Up
You should follow up five business days after your job interview if you havent heard feedback from the employer. Or, if the employer provided an expected date for feedback after the interview, follow up one business day after that date has passed.
For example, if the hiring team said that they would inform you about the next steps within three days of your job interview, wait four days, and then send a follow-up email.
The idea is this will help you avoid looking too eager and desperate.
Note that you should also send a thank-you email within 24 hours of the interview!
Dont use these follow-up templates to email the company a day after your interview employers need time to make their decision. However, companies appreciate a brief thank you before theyve even made a decision.
You can use this article to write a thank-you email.
How To Write A Thank You Email After An Interview
Many candidates dont know whether to send out a thank you letter after an interview.
Heres the answer:
Nowadays its perfectly fine for your follow-up letter to be in the form of an email. Below are some recommendations from hiring managers and talent professionals on how to make your follow up most effective.
Skip to the bottom of the page for:
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Interview Result Email To Candidate
The interview outcome email is important at every stage, especially the final one. At this point, you will have spent a significant amount of time with a candidate. A short email isn’t going to reflect the time, effort, and potential expense they’ve spent on this. Here’s how you deliver an interview result email to a candidate with some compassion.
Informing Candidate Of Interview Decision With Flowrite
Flowrite is an AI writing tool that turns short instructions into ready-to-send emails and message. No matter the industry, role or stage of the recruitment process, our product can help you to communicate with job candidates faster and better. Take a look at the example below to get an idea how you can supercharge your applicant emails with Flowrite.
Did this blog post help with informing candidates of interview decision? We hope so. The next time you are writing an email to a candidate after the interview, just keep these learnings and examples in mind and you should be good to go. Better yet, give Flowrite a change to write the email for you.
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When Should You Follow Up After Final Interview
When should you follow up after final interview? Typically, its best to give interviewers five business days to contact you. That means if you interview on a Thursday, you would wait until the following Thursday to reach out. This could mean you are waiting a week or longer before you get a response from the hiring company, provided they do reply.
Considering this, When should you follow up after an interview?
How Long Should You Wait After an Interview to Follow Up? You should follow up five business days after your job interview if you havent heard feedback from the employer. Or, if the employer provided an expected date for feedback after the interview, follow up one business day after that date has passed.
Subsequently Is it appropriate to follow up on a job interview? Its all right to follow up after the interview, but dont overwhelm your potential employer with multiple messages and phone calls. If you reach out too often, youre going to turn off the hiring manager. An initial phone interview with no response may require follow-up within the week.
What does HR do before job offer?
In addition to employment verification and a background check, HR might even do a salary verification to ensure that the candidates salary history is consistent with information he provided during the interview process or to help your company determine any difference between the candidates previous earnings and the
Use Your Last Chance To Sell Yourself
Consider if there’s anything you didn’t mention in your interview that you could subtly add to your email. Alternatively, if you did say it in the interview, you can still add it in again as a gentle reminder for them. They might have forgotten a key skill of yours and a little nudge could refresh their memory.
Also, think about what you’ve done in your previous jobs that could show your value. You might include a brief mention of success you’ve had meeting clients’ needs or solving problems for your previous employer. Concrete facts, statistics, and transferable skills go a long way during the recruitment process, so don’t shy away from sharing your successes and achievements.
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Why Send A Follow
Sending a follow-up email after an interview is often expected and can benefit your application in several ways. For one, it gives you the opportunity to reaffirm your interest in a position and to underline the value you would add to the company you are interviewing with. Moreover, it helps you to make a good impression on the hiring manager, showing that you are thoughtful and appreciative.
More Information About Interview Thank You Notes
- Turning Rejection into Opportunity the thank you after you are turned down for the job
About the author
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .
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This Job Would Be So Good For Me Because
This is a trap thats easy to fall into. You want to talk about all of the ways that the role would positively impact your life.
Heres the brutal truth: prospective employers dont care. It might seem selfish or cold-hearted, but they want to know about how youll add value to their companyas opposed to how they can benefit you.
Resist the urge to rant and rave about all of the reasons that job would improve your life, and place the majority of your emphasis on what you bring to the table and how that contributes to any company goals.
What To Do Right After A Job Interview
Resist the urge to go straight to the pub. Of course, you should celebrate a bit, assuming all went smoothly. However, whether you feel you aced the interview or not, you should immediately look for an opportunity to write down some notes.
I know what youre thinking, I just spent days stressing over this interview, and now you want me to spend more time thinking about!? Yes, thats exactly right. But dont worry, it will be over soon enough.
While you interview its a good idea to take notes on what the recruiter tells you however, its also easy to miss jotting something important down if you are focused on being responsive. So, when you finish an interview, whether you go home straight away or sit down somewhere else, take a moment to reflect on any important information mentioned during the interview, compare this with your notes, and write down anything you may have missed.
The reason behind is that you will capture information that may help you prepare for a second interview or to help you make a decision should you be offered a job. Salary information, job responsibilities, requested references/portfolios/work samples, and even the names of all of your interviewers are good to capture on paper for future reference.
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Create The Best Subject Line For A Thank
The type of job you interviewed for and your personal communication style largely define the best approach for your thank-you email subject lines. However, the most important factor to keep in mind here is that the subject line should make your interviewer want to click on your email, instead of losing it in their inbox.
Sample Interview Thank You Email/letter #:
Hello < Interviewers Name> ,
Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.
The information you shared about < Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.
Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.
Thank you again.
< Your First and Last Name>
This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.
Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.
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An Interview Follow Up Email That Stands Out
A personalized thank you letter helps you stand out.
Refer to what was discussed in your conversation to reinforce your interest in the opportunity, says Kelleher. Cheung agrees that it is important to Not give platitudes applicable to any position and every company.
If youre doing many interviews, write down a few notes after each one while everything is fresh in your mind. That way, you can accurately reference discussions and key points in your interview follow-up email.
Cheung also advises candidates to, Discuss what makes you better, for the position. Think about areas where professors or internship supervisors said you excelled. For instance, if youre a candidate for an accounting position, bring up any awards or compliments from performance appraisals that are relevant to the position.
Should I Send A Thank You Email After The Interview
Yes, you should send a thank you letter post interview!
Write a simple thank you letter after your interview in order to help separate you from all the others applying for the same position. Most job listings receive numerous applicants who all want to receive an offer in the end.
They may have different levels of education and experience than you do. One thing you can do to improve your chances is to promptly send an email after the interview processes is complete to demonstrate your willingness to go the extra mile.
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Email Panel Or Group Thank
Here is an example of a panel or group thank-you email sent via email:
Subject Line:Thank You | Marketing Manager
I appreciate the time you spent with me yesterday to explain the marketing manager position. It provided me with the opportunity to learn about how your team designs and optimizes its digital marketing campaigns. I loved hearing your explanation of the innovative ways you are using voice search to increase content visibility.
Our discussions furthered my interest in joining your team. I believe this role is the best move for my career, as the position fits with my expertise and career goals. I have extensive experience with multimedia marketing and successfully organized 12 product launches that exceeded the sales department’s projections.
I can also manage large teams and coordinate multiple projects from ideation to delivery. I believe my skills would add immense value to the division.
Thank you again for your time. Please feel free to contact me for any information at your convenience. I hope to hear from you soon.
How To Write A Follow Up Email After An Interview
Weve all been there we interview for a job were excited about it, feel it went pretty well, and then play the waiting game. Days pass, then weeks, and we wonder, when should we follow up with the company and how?
This post is all about how to write a follow up email after an interview and includes a template you can use.
There are generally at least two follow up touch points in any job interview process.
The first form of following up is actually sending a thank you note to your interviewer.
This should be done immediately after your interview . I recommend sending the thank you note the day of the interview or the day after.
Then you wait a bit to hear whats next. The frustrating thing is that in many cases, time will pass and youll still be left wondering where you stand.
Thats when the second stage of follow up comes into play the kind of follow up where you really want to say Hey, whats going on with this job? Am I moving forward in the process?
In terms of timing, I usually recommend waiting to send this type of follow up email 1-1.5 weeks after an interview if you havent heard anything.
I have another post here about the 3-2-1 rule of following up after interviews that you should also check out.
But when you write the email, what do you say?
Here are The Preparys tips on how to write a follow up email after an interview:
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What To Do When You Are Offered A Job Position
This depends a great deal on your situation. The recruiter goes through a tough process deciding to offer you a job, but you have a lot to consider as well.
You should realize that when you are offered a job, either by phone or by email, this initiates a process of negotiation. One of the basics of negotiation is that you never want to be taken by surprise since it can lead to an irrational decision. Therefore, when you receive the good news that a company wants to hire you, follow this process:
Again, its important not to overlook the importance of all the post-interview steps discussed above. And frankly, each of these steps is far less cumbersome than the amount of effort you put into building your resume, writing your cover letter and preparing for an interview. So stay focused and see the process through to the end.
How To Write The Perfect Thank You Email After Your Interview
“Thank you for allowing me the opportunity to interview for this job.” Are you writing a thank you note or a thank you email after your interview? Use our free template to make that thank you easier than ever.
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Yes You Should Send A Thank You Email
The post-interview thank-you email probably isnt going to make or break your chances of getting a job. But you should probably send one anyway, as theres more downside associated with foregoing the formality.
If you dont send one, the hiring manager may notice and subsequently doubt your enthusiasm for the position, said career coach Kirsten Nelson. A polite follow-up might not cinch the job for you, but it at least shows that you want to work there.
Theres even more downside if you dont send a thank-you email after having been interviewed for a customer-facing position, like a sales or customer success role. Hiring managers want to see candidates in these positions demonstrate initiative and follow-through, said Stephen Jensen, director of mid market atKeepTruckin.
With sales, you want follow-through, you want to evaluate their forms of communication because it gives you some indication of how that candidate will be at your company in the role, Jensen said. You want to see those built-in best behaviors.
Theres upside to sending a thank-you email as well. They help candidates stay top of mind with hiring managers, even after the interview process is over.
Shwetha Shankar, vice president of customer success atTray.io, had once passed on a candidate for a role she was hiring for, but the persons thank-you email stuck out to her. So when a better-fitting role opened up down the road, the thank-you emailer was the first person Shankar reached out to.