Wednesday, July 10, 2024

How To Write An Email After An Interview

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Example Of A Thank You After Interview Email

How to Write a Thank You Email After the Interview & WOW Them!

You can copy and paste the message below to create your own message. Be sure to edit, customize, and proofread your message before sending it.

Subject: Thank You Interview Follow Up

Dear ,

Thank you for taking the time to interview me today for the Financial Analyst position at CFI Education Inc. I really enjoyed discussing the opportunity with you and think it would be a great fit for both of us.

One of the main things that stood out to me was the great culture at CFI. I can easily see myself fitting in with the team and thriving in that kind of work environment.

Additionally, the companys mission of helping anyone become a world-class financial analyst really resonates with me, and Id be excited to help support that mission.

Once again, thanks for your time and consideration. If theres any additional information I can provide you with to help with your decision, please let me know.

Sample Email To Keep Candidates Warm

Sometimes the recruitment process can drag on, and you’ll need to stay in touch with applicants to let them know what’s happening. In this sample email, we provide clarity on dates to keep candidates warm, enabling them to plan.

While it’s easy to offer an apology, you don’t need to. However, depending on the length of the delay, you can encourage candidates to contact you if their plans have changed.

What Is The Preferred Method Of Sending A Thank

Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”

On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

“I prefer handwritten notes,” said Rachel Sutherland, founder of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”

If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

“The content of the message is more important than the method of delivery, be it email or a handwritten note,” said Beverly Friedmann, content manager at MyFoodSubscriptions. “That said, a handwritten card is certainly a nice gesture that you don’t typically see these days.”

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What Should You Do If You Don’t Have The Interviewer’s Email Address

If you don’t have the interviewer’s email you can take a few different courses of action:

  • Ask the interview coordinator for the interviewer’s email address
  • Ask the interview coordinator to pass your thank you email along to your interviewer
  • Try figuring out your interviewer’s email address from the company website

Asking for your interviewer’s business card or contact details as the interview ends helps avoid this issue.

Rejection Email After Interview

40 Thank You Email After Interview Templates

Informing unsuccessful candidates after an interview is tough, but it’s essential that you do so. When creating a candidate rejection email after an interview, don’t beat around the bush. Tell them straight if they’re not a good fit for the job.

You should be clear and concise and explain that, while this role wasn’t the right one, there may be others in the future. For example, here’s a rejection email after the interview template.

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Create An Appropriate Subject Line

Before you write your thank-you email, consider the subject line. The email’s subject line should be concise and make the hiring manager understand the purpose of your email immediately. If the subject is clear, it lowers the risk of your thank-you email being missed or ignored. The subject line should include your name, the words “thank you” and the job title.

Example:Thank You John Adams, Marketing Manager Interview

How Long Should You Wait After An Interview To Follow Up

You should follow up five business days after your job interview if you havent heard feedback from the employer. Or, if the employer provided an expected date for feedback after the interview, follow up one business day after that date has passed.

For example, if the hiring team said that they would inform you about the next steps within three days of your job interview, wait four days, and then send a follow-up email.

The idea is this will help you avoid looking too eager and desperate.

Note that you should also send a thank-you email within 24 hours of the interview!

Dont use these follow-up templates to email the company a day after your interview employers need time to make their decision. However, companies appreciate a brief thank you before theyve even made a decision.

You can use this article to write a thank-you email.

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Writing A Winning Interview Thank

Many aspects of the job search process have changed over the years. However, one thing has remained unchanged, and that is the importance of sending an interview thank-you note after meeting with a prospective employer.

You might think that a thank-you note is old-fashioned and a minor part of the job search process. But thats where youd be wrong. Most employers still expect to receive oneand they usually appreciate and take note of the gesture.

The act of writing an interview thank-you email is fairly simple, takes little time, and canmake a huge impact. It can help you stand out from the competition and show that youre willing to go above and beyond what is required of you in an interview.

Example Of A Personalised Thank You Email

How to Write a Thank You Email After an Interview ( a Template!)

Dear Priya,

Thank you so much for speaking with me yesterday. I really enjoyed learning about how you established Priya’s Place, and I would love to help you connect with your customers even further by helping you establish a unique social media presence. I believe I could do this successfully as you and your brand’s values of health and well-being align with my own personal values.

Since our discussion, I brainstormed some ideas about how to promote your newest products. I am excited to discuss these with you as soon as you are available. Also, I just purchased the book we discussed, and I look forward to reading it.

Thank you again for your time. I truly learned so much from our conversation, and I am grateful for your time. If you have any questions for me or other projects that I could help you with, please feel free to contact me. I look forward to hearing from you soon.


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Two More Tips For Following Up

If you follow the advice above, you will have great emails to send after any interview from a phone interview to a final stage in-person interview.

However, there are also a few other tips I can share that will make the process easier and help you get the job:

Tip 1: If youre still not 100% confident about your emails after reading the information above, have a friend or family member look at your follow-up email to give feedback.

They can double-check everything and tell you if it sounds polite and clear, or whether something sounds off!

Tip 2: End each interview by asking when you can expect to hear feedback. Simply say, When can I expect to hear feedback, and who will be in touch?

Sometimes its normal for it to take one to two weeks for a response after your job interview. For example, maybe you were the first person they interviewed and they need to talk to a couple of other candidates before making a decision.

So this tip will save you a lot of stress because youll know whether its time to follow up or not, and you wont be worried if youve gotten no response after a couple of days.

While you wait for feedback, you can read these signs your interview went well or badly.

What Else To Do While Waiting For Interview Feedback

Keep in mind that delays happen and the hiring process takes time. So the best thing for you to do while waiting for a status update is to apply for more jobs and try to get more interviews scheduled. You shouldnt stop doing this until youve signed a job offer!

No matter how well you write your follow-up email, it isnt going to get a company to move its process faster, bypass delays, skip over other candidates, etc.

This is why you should keep applying for jobs until youve signed a job offer. No exceptions. Because you never know if a company is interviewing 10 other people, considering promoting an internal candidate, or any number of other things that could cost you the job even if your interview went well.

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How To Write A Second Follow Up Email After An Interview

You had a great interview with the company but you havent heard back. Youre not sure what to do should you write another email or not?

Well, there could be a few reasons why you havent heard back. Maybe theyre just busy, get hundreds of emails, and havent had a chance to reply to you yet. Or they decided to go with another candidate. Theres also a chance that your interview didnt go as well as you thought it did, or they still are in the process of deciding. Moreover, your previous email could have landed in their spam email inbox.

But no matter what the reason is, its always a good idea to send a subsequent email after an interview if you havent received a reply to the first.

Here are some tips on how to write your job interview follow up email:

First, you should wait at least a week before sending a second follow-up email. If you contact the company again too soon, they may think youre desperate.

Next, make sure that your follow-up email is polite and professional. Address the interviewer by their name and start with a courteous phrase such as Thank you for taking the time to meet with me.

In your email, remind them of who you are and why youre interested in the position. You can also mention something that you talked about during the interview to help them to remember you.

Finally, be sure to thank them again for their time and express your interest in the position. Do this naturally though, and try not to sound too eager.

How To End Your Thank You Email

FREE 4+ Thank

Use a formal closing like this

Best Regards,Jim Jones

Close with your full name, not just Jim if your name is Jim Jones. Other acceptable email closings include:


About the author

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Follow Susan on Twitter at and on , .

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What To Include When Confirming An Interview

Provide the following information in your email:

  • Subject line. In the subject line, specify that you are writing to confirm your interview. You can include the words interview confirmation to show the hiring manager know what your message contains.

  • Purpose. Start the email stating your reasons for writing the email. You can begin by expressing gratitude for having received the opportunity.

  • Additional questions. Always remember to bring several copies of your resume to your interview. Some companies may want you to bring other documents like your passport, Aadhaar card, driver’s licence or portfolio of work.

  • Contact information. Remember to include your contact information like phone number, email or other details. They may already have these details, but it is good to include them for ease of communication.

Tips For Following Up After Job Interviews

  • Send a short thank-you note within 24 hours of each interview.
  • Consider sending another follow-up at the midpoint of the next-steps timeline but keep it short.
  • In follow-ups, thank the hiring manager for their time, reiterate your interest and link your skills to the role.
  • Dont go longer than two paragraphs. One is best.
  • Keep your tone professional, even if the hiring manager is more casual.
  • Always use email. Theres no need for creative outreach.
  • Following technical interviews, you can correct notable mistakes in the follow-up. But dont get too carried away.

The follow-up email is hardly the most consequential step in the job-seeking process far more of a check-the-box formality than, say, actual interviews, relevant work samples or professional experience. But it is a step in that process, so it inherently carries with it much of the anxiety that swirls around the rest of the interview gauntlet. Sure, dont sweat the small stuff, but the small stuff is also part of the big stuff.

A job search is high stakes. … The pressure is real, and the follow-up is an extension of that interview process, said Mollie Khine, who oversees some 100 career coaches as director of coaching at Flatiron School, a bootcamp with courses in software engineering, data science and cybersecurity. So just as folks are nervous about the interview itself, it makes sense that youd also be nervous about the correspondence.

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Why Ask For An Update After The Interview

If you want clarity on how your application is doing, you have to ask. To the frustration of many job-seekers, many companies will simply stop contacting you after your interview instead of sending a simple rejection email. Unsuccessful candidates may never hear from the company again after their interview.

However, just because you havenât heard from a company doesnât necessarily mean you didnât get the job. The hiring process is time consuming, and the hiring manager could be taking their time. They might still be doing interviews, taking in new applicants, or simply havenât made a decision yet. Asking about interview status is often the only way to keep yourself in the loop.

Following up to ask about interview status is also an opportunity to reiterate your enthusiasm for the job. In this way, your email asking about interview status has two purposesâgetting you the information you want, and improving your prospects. A follow-up message shows that you want the job and may put you ahead of the other candidates.

First impressions are important, but they fade in the memory when someone is interviewing dozens of candidates. You can keep the interviewerâs memory of you fresh with a polite and enthusiastic email about interview status.

End With Your Full Name And Contact Information

Thank You Email After Interview 3 Step Template [With Subject Line & Example!]

At the end of the email, include a professional closing and follow it with your full name and contact information. Including your phone number makes it easy for hiring managers to reach out to you if they have questions for you, want to update you on the status of the position or decide to offer you the job. Here are some examples of email closings you can consider using:

  • Best regards,

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Express Your Gratitude For Being Considered

As the primary purpose of your thank-you email is to show your gratitude, do so right after the greeting. This shows the hiring manager immediately what the email is about and emphasizes your gratitude. Thank them for their time and express your appreciation for their consideration. This is especially important after Zoom interviews because it’s more challenging to assess your body language and emotions virtually.

Example:I really appreciate you taking time out of your busy schedule to meet with me on Zoom yesterday. It was great learning more about the role and company culture. You were very insightful. I hope to meet you in person soon!

Related: How To Thank Someone for Their Time

Thank You After Interview Email Best Practices

Here are some general best practices for writing your interview thank you message:

  • Send the email within a few hours of the interview.
  • Be polite and professional in your language.
  • Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
  • Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
  • Dont appear overconfident by sounding as if you just assume that you got the job.
  • Be sure to actually say the words, thank you.
  • Offer to answer any additional or follow-up questions the interviewer may have.

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Writing The Body Of Your Follow

The body of your follow-up email should be short and to-the-point. Most employers prefer to receive a short and sweet follow-up email after the job interview without any unnecessary info.

So be clear and direct about why youre following up. Dont be timid. However, you should be polite and respectful, no matter how long youve been waiting.

How to write a follow-up email after an interview:

  • Greet the recipient by their first name.
  • Explain that youre following up regarding the job you interviewed for, to ask about the status.
  • Be specific when mentioning the job include the job title, the date you interviewed, or both.
  • Reaffirm your interest in the position.
  • Ask directly for an update and say you look forward to hearing about the next steps.
  • Finish by thanking the reader and signing off with your first and last name.
  • Keep your interview follow-up email short and to-the-point without any unnecessary content.
  • Run spellcheck, and proofread everything before sending your follow-up email.
  • Maintain a positive tone throughout, and dont show frustration, even if this is a second or third follow-up after no response.
  • That last point is critical. Even if youre about to send a second or third interview follow-up email after two weeks, writing a rude message or showing frustration wont make the employers decision-making process move any faster, and it could even cost you the job.

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