Thursday, July 25, 2024

How To Send Thank You Letter After Interview

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Are Thank You Letters Important

STOP Sending Thank You Letters After a Job Interview

Consider thank you letters as a follow-up or after sales activity, an opportunity to reiterate why you want the job, why you are the ideal candidate for the position, the qualifications that you have and how you would contribute to the company if given a chance. Also, this letter provides the best opportunity for you to discuss other significant information that the hiring manager didnt ask you about during the interview, or expand on answers that you did not answer as well as you should have.

Sending a thank you message, business/work related or not, not only demonstrates your appreciation but also reminds the recipient who you are, as well as establishes and fosters a healthy relationship.

However, understanding when to express your gratitude, whom to thank, when to use them, and the different kinds of professional thank you messages is just as important as sending a thank you note. Read on to find out the types of professional thank you notes and how they apply in each situation:

Customize Your Emails After Each Step In The Interview Process

Make sure you’re emailing everyone involved in your interview process and customizing your notes according to the stage of the interview process and what you discussed with that person.

For example, if you’re sending a thank-you email to the recruiter who contacted you, you could include something like this:

“Thanks for answering all of my questions about the role and setting up my next interview with ! I appreciated your insight into how the team measures success, and I believe my experience would bring a lot to the team.”

Then, if you’re sending a follow-up thank you email to the hiring manager, you could include more details from your conversation:

“Thanks for taking the time to chat with me about the position today! It was great to learn more about your strategy and approach to , and I completely agree with your philosophy on . I believe my experience could bring a lot to the role and the team — here’s my recent on the subject if you’d like to read more about it. I’m excited about learning more from your team’s VP in our conversation next week, which I appreciate you setting up.”

Finally, if you’ve made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank-you email is enthusiastic and confident so the hiring manager has the most positive possible impression of you before making a decision:

It’s amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go.


When To Send A Thank

If youâre writing a thank-you letter to the interviewer, itâs essential to consider the email timing. For the email to be relevant, you should try to send it while the interview is still fresh in your mind and in the mind of your interviewer. Try to send the email as soon as possible, within 24 hours ideally.

Pro Tip: To make it faster, you can prepare a thank-you email template in advance. Leave blanks in the template that you can personalize after the interview.

Note: If you are communicating with a hiring manager for a job through the Upwork platform, please note that all communication should be through Upwork. Instead of sending an email, users are required to use the Upwork Messages feature, where you can send a thank-you message. Learn more about Upwork Messages.

Also Check: How To Watch Oprah Interview With Meghan And Harry

How Do You Say You Are Interested In A Job Via Email

Compose a brief introductory email.

  • For instance, you might say something like, Dear Ms. Smith, I am interested in exploring employment opportunities with your company and feel that I can make a significant contribution to your mission.
  • For your closing, say something like, I look forward to hearing from you.
  • What Happens If Interviewer Doesnt Respond To Thank You Email

    Sample Thank You Letter After Interview Download Printable ...

    No, its a non-sign. Thank you messages sent from candidates to the interviewer are not common and they are not part of the official conversation between a candidate and the prospective employer. If an interviewer answers and provides enthusiastic feedback, sure, its a good sign. If he doesnt, its a non-sign.

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    How Do You Respond To An Interview Thank You Email

    Here are a few steps to follow when answering a professional thank you email:

  • Respond as soon as possible. Reply to a thank you email within 24 hours of getting it if possible.
  • Start with an acknowledgment.
  • Describe how you benefited from the situation.
  • Keep it short.
  • Use a personable and professional tone.
  • Firstly, How do you thank someone for considering you for an interview?

    Generic thank you note

    Dear , I want to thank you for taking the time to interview me for the position. Im confident that my experience in and my proven track record in will make me an excellent employee. Thanks again for your consideration.

    Then Should interviewer respond to thank you email? Should You Write A Thank You Note To Interviewer? The simple answer is yes. Even if the interview did not go as planned, sending thank you emails are a quick way to build potential contacts in the long term.

    Actually How do you write a thank you email to multiple interviewers?

    Here are seven key steps to write a great panel or group interview thank-you letter:

  • Get contact information.
  • Create a simple and appropriate subject line.
  • Personalize your salutation.
  • Show your appreciation in the opening paragraph.
  • Reference something unique to that interviewer.
  • Reiterate your qualifications in the body.
  • Following Up When You Haven’t Heard Back

    The key to a great follow up is being politely persistent without being overbearing.

    First, check back to see if the hiring team gave you a timeline. If the recruiter said, we’ll get back to you in a couple of weeks, don’t send a follow up one week later. Respect the timeline, but don’t be afraid to follow up right when it ends.

    Set a reminder in your phone or calendar for two weeks!

    If you didn’t get a clear timeline, my rule of thumb is to follow up every five business days.

    Austin’s Five Day Follow Up

    My rule of thumb is to follow up every 5 business days when you haven’t heard back and haven’t been given a timeline.

    Here’s a quick email template you can use:

    Hi ,

    I hope you are having a great week!

    I wanted to reach out and express my continued interest for the role. I know this is a busy time and I completely understand that there is a lot going into this decision.

    If there’s anything else I can do or provide that would be helpful, please let me know!


    Recommended Reading: How To Prepare For A Facebook Interview

    Should I Email Call Or Hit Them Up On Twitter

    If you run a Google search for interview thank you notes, you’ll get all sorts of suggested mediums for sending email, phone calls, Twitter, text messages, and even hand written notes.

    All of these can get the job done but we want to choose the method that’s going to make things fast and easy for the interviewer on the other end.

    Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email :

    When you’re in the room on interview day, it’s much more natural to ask for someone’s email than their phone number. On top of that email allows you to spend time crafting your response and you can track your them using a tool like Yesware to help gauge interest.

    For those reasons, I recommend sending all of your thank you notes via email.

    But what if I forgot to ask for their email and don’t have it?

    No problem! There are plenty of tools out there that make it super easy to track down someone’s email address. My favorite is

    All you need is the person’s full name and the link to their company’s website and Mailscoop will spit it out in just a few seconds:

    After you’ve got your hands on their email, head over to Mail Tester and plug it in to verify that it exists on the company’s email server. If it does, you’re good to go!

    Crucial Step: Add Customization To Your Interview Thank You Emails

    How to Write a Thank You Letter After a Job Interview

    Whenever sending thank you notes or emails after an interview, be sure to mention a specific topic you discussed with the interviewer, and why you enjoyed discussing it with them.

    This is the best way to immediately show them that your post-interview thank you email is written especially for them, and not quickly pasted from a generic template.

    Customization is key! Even the best thank you email templates or examples will appear to be low-effort if you dont customize them and show that you really wrote this for them.

    So what types of things can you mention? Here are some ideas

    First, you could mention something interesting you learned about the job or company from them. What caught your attention and sounded exciting about the position? If something sounds great about the role, say so!

    Or, you could reference one or two of their interview questions and answers you gave in response. For example, if the interviewer asked an interesting question that you enjoyed talking about, you could say:

    I really enjoyed your question about ___ and the discussion that it led to. It was also great learning about how XYZ company does ___.

    Or you could mention something personal they discussed with you! Maybe the interviewer told you theyre going to watch their son at a big basketball tournament that evening.

    You could say:

    By the way, I hope your sons team did great at the basketball tournament. How did things turn out?

    You could write:

    Also Check: What Questions To Ask In An Interview For Administrative Assistant

    How Do You Say Thank You For Considering My Application

    How do you say thank you for considering my application?

  • Thank you very much for your consideration.
  • Thank you for your consideration and forthcoming response.
  • Thank you for your consideration and attention to this matter.
  • Thank you for considering my request.
  • I am very grateful for your consideration.
  • Wrap It Up With More Appreciation

    Ending on a note of thanks shows that you genuinely did intend for the email to be taken as a show of gratitude in good faith following your remote interview.

    Reiterate your thanks and then use a respectful sign off such as Sincerely or Warmest Regards followed by a comma and your name.


    Again, I sincerely appreciate your time.

    Thank you again for your time.

    Recommended Reading: What To Ask A Cfo In An Interview

    Best Thank You Messages For After An Interview

    Here are 30 of the best thank you messages to send after an interview to let the interviewer know you are enthusiastic about the opportunity. There are also messages for after a phone interview and before a formal interview, letting the interviewer know you are looking forward to the interview.

    1. Thank you for your time during the interview. I believe I am a great match for the requirements of your position and, if selected, my commitment to you would be to bring my skills, determination, and 110% effort to ensuring your success. I am very excited about the possibility of joining your team.

    2. It was a pleasure speaking with you. I can assure you that if you were to offer me the position, you would be hiring someone who is not only extremely proficient at the skills required for the role, but who loves working with people and is committed to delivering quality work always. I would welcome the opportunity to work for you.

    3. Very few people can say they enjoy interviews. But I genuinely enjoyed the opportunity to meet you and your team. I appreciated your efforts to clearly explain your requirements, make me feel comfortable, and engage in a professional conversation about what I could bring to the role.

    14. I appreciate the chance to interview with you. I am very excited about the possibility of joining your team and confident that my skills are well aligned with the role. I hope I will have the opportunity to work for your company.

    Benefits Of Sending A Great Thank You Email

    Send Thank You Letter After Interview Collection

    Sending a thank you email can be the tie-breaker between you and another candidate. It shows employers that you care about their job and are interested in what you discussed in the interview.

    Employers never want to hire you if you dont seem to want the job and show that youre excited about the work youll be doing. Their fear is that even if youre qualified, youll lack motivation and may get bored and leave soon after being hired.

    Sending a thank you email can be the tie-breaker between you and another candidate.

    This is a significant fear for employers because it costs a lot of money and resources to hire and train someone. Sending an email to thank them and reaffirm that youre still interested will remove any doubt they have about you wanting the job. That can go a long way toward getting you hired.

    Thanking them after the interview also shows that you dont take things for granted and are grateful overall. This suggests that youre polite, easy to work with, and will have a positive impact on the company culture.

    Hiring managers care a lot about the character and personality of who they bring onto their team. Sometimes its as important as your job-related skills.

    Recommended Reading: How To Send A Thank You Email For Interview

    Executive Thank You Letter For An Informational Interview Template

    You can use this template after an informational interview with a company executive. Informational interviews are often used to help students or job seekers learn more about an industry, company or position rather than as an evaluation for their suitability for a specific job.

    Subject: Thank you for the information

    Dear ,

    It was a privilege to meet with you today to learn more about . I know you’re a busy person, so I truly appreciate the time you took out of your day to speak with me.

    I feel better prepared to after speaking with you . It was especially insightful to hear and .

    While , I do hope we can stay in touch as I . Thank you again for your time, and I look forward to speaking again soon.


    Before You Send Proofread Everything

    Email templates are only as good as the effort you put into filling them out and proofreading them.

    Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.

    Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.

    If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.


    Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!

    So be careful, take your time with these sample emails, and make sure every single word makes sense.

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    Take Notes During The Interview

    It’s wise to take notes during any job interview, especially when you meet with a senior-level executive. You can use your notes to help you craft an individualized thank you letter for the recipient. In your notes, mark any specific topics or points that stood out to you as especially favorable during the interview.

    Following Up With References

    How to Write a Thank You Email After the Interview & WOW Them!

    In addition to following up with the employer, you will want to follow up with your references. If you shared specific references with the potential employer, contact them and let them know that you had an interview and that they might receive a call from the company. Be sure they are ready to highlight the skills and experience you would like them to focus on. Remember to thank them for their assistance.

    Also Check: What To Say In A Phone Interview For A Job

    Should I Send A Thank You Email After The Interview

    Yes, you should send a thank you letter post interview!

    Write a simple thank you letter after your interview in order to help separate you from all the others applying for the same position. Most job listings receive numerous applicants who all want to receive an offer in the end.

    They may have different levels of education and experience than you do. One thing you can do to improve your chances is to promptly send an email after the interview processes is complete to demonstrate your willingness to go the extra mile.

    How To Write A Thank You Email After An Interview

    Does sending a thank you email really make a difference in your chances of getting a job offer? Learn the ins and outs of the thank you email after interviews, and get two email templates you can use to make this step of the job search process a breeze.

    Biron Clark is a former executive recruiter and highly sought-after job search and career advice expert. His website, Career Sidekick, is read by more than one million people per month and has been mentioned in INC, Forbes, Business Insider, CNBC, Yahoo Finance, and more. He has been advising job seekers since 2012 on how to think differently in their job search and land high-paying, competitive jobs in less time and with less stress.

    Youve probably heard that you should send thank you emails after your interview.

    Youve probably also wondered, Does it really make a difference in my chances of getting a job offer?

    Is it worth your time? And what happens if you dont send one?

    Learn the ins and outs of the thank you email after interviews, and get two email templates you can use to make this step of the job search process a breeze.

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