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How To Write Thank You Interview Email

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Verify The Interviewer’s Email Is Correct

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When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.

What To Do When You Are Offered A Job Position

This depends a great deal on your situation. The recruiter goes through a tough process deciding to offer you a job, but you have a lot to consider as well.

You should realize that when you are offered a job, either by phone or by email, this initiates a process of negotiation. One of the basics of negotiation is that you never want to be taken by surprise since it can lead to an irrational decision. Therefore, when you receive the good news that a company wants to hire you, follow this process:

  • Let the recruiter do the talking Have him/her share as much information as possible regarding salary, benefits, starting date, etc.
  • Ask clarification questions If there is anything that you are unsure about, try to get some clarity.
  • Dont act too fast The emotion of getting offered a job may push you to want to accept right away. However, recruiters often dont expect an immediate decision. Therefore, ask when they need you to make a decision. Chances are you will have a day or two to think it over. But if the recruiter wants your decision sooner, try to negotiate at least a couple of hours.
  • Again, its important not to overlook the importance of all the post-interview steps discussed above. And frankly, each of these steps is far less cumbersome than the amount of effort you put into building your resume, writing your cover letter and preparing for an interview. So stay focused and see the process through to the end.

    Stephen Kent

    The Bottom Line On Interview Thank You Emails

    Many think that thank-you notes are trivial, but thank-you notes, done well, are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Dos and Donts, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.

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    Writing The Perfect Thank You Email After An Interview

    Are you wondering if you need to send a thank you email after an interview? The answer is always yes. A hiring manager has never said, I was considering hiring this candidate but she sent a thank you email after I interviewed her and Im no longer interested in moving forward. Its never happened. However, that is not to say you will not be judged or that it could not be used against you in the hiring process, but your thank you email would have to be egregious for it to negatively impact your hiring process.

    Its very common for a thank you email to be weighed in the application process. In some cases, its a dealbreaker.

    Consider Addressing Previous Concerns

    Best Thank You Email After Interview

    The thank-you e-mail is a tool you can use to clarify prior issues you may have had during the interview process. As a follow-up mail, you may raise questions you may have had and didn’t address during the interview. In addition, you may answer any questions the interviewers had during the interview that you didn’t answer. For instance, you may attach a link to your portfolio or website to provide more proof of your skills and work experience. Ensure that you address these concerns properly and professionally, and ensure clarity.

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    What To Write In A Thank

    8 Min Read | Apr 22, 2022

    Youve aced your interview. Great job! But theres one last step to getting hired, and its tiny but mighty. If you really want to leave a lasting impression on your hiring manager, youll need to write a thank-you email after your interview. Following up with your hiring manager by sending a quick note of appreciation is the final touch to create a positive impact and sell your talents and enthusiasm.

    By sending a thank-you note after your interview, youll show your excitement for this new career opportunity and highlight your professionalism all at once. This simple gesture can help you add value to the interview process and prove why youre the man or woman for the position. If youre looking for a new job, you cant afford not to send this brief email to your interviewer.

    How To Write A Thank You Email After Your Interview

    Alright. Youve met with the hiring manager, answered a slew of questions, asked a few of your own, and made your way out of the door. Theres nothing left to do but wait, right?


    Now, its time for one of the most critical steps: the thank you email after your interview.

    Why is a short thank you email after an interview crucial? Well, there are a few reasons. It lets you express your appreciation, showcase your enthusiasm, and make a standout final impression.

    In some cases, you can even use this brief message to fix an interview mistake after the fact. To put it simply, thats an opportunity you dont often get, so you dont want to waste it.

    Plus, not sending one is a major faux pas. In fact, around one-in-five hiring managers discard a candidate because they didnt send a thank you note. And, since about 31 percent of job seekers dont always send one , youre increasing your odds of landing the role dramatically just by writing an email.

    But a thank you email can only do those things if yours is amazing. You really have to nail that handful of paragraphs if you want to separate yourself from the competition. So, do you want to make sure yours are some of the most impressive the hiring managers ever seen?


    Lets take a look at what you have to do to shine like the fantastic candidate you know you are.

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    How To Format A Thank

    It is vital to remember that youâre sending the thank-you email to a potential employer. Itâs good to personalize the email, but you want to avoid being overly casual. Below are some quick tips to ensure that your email is appropriate for the workplace.

    • No emojis
    • No foul language

    Note of appreciation and personal touch

    The first line of your email should thank the interviewer for taking time out of their day to speak with you. Make sure you express your gratitude for the opportunity to interview with them.

    To personalize the email, try to reference a discussion from the interview. Did the interviewer share information about their personal life, other things going on in the company, or a specifically interesting subject discussed? Adding this quick reference to a topic during the interview helps the reader remember who you are, and it demonstrates that you were paying attention and engaged during the interview.

    Recap of your qualifications and value-add

    The next thing that your thank-you note should include is how you can provide value to the company. Identify a problem, pain point, or opportunity that you discussed, and reinforce how your experience can resolve the issue.

    Note: This should focus on how you can provide value to them, not how they can provide value to you.

    Input Details From The Conversation

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    It is also important that you share any additional details from the interview while referring specifically to the firm’s name and the job title. Considering that the interviewer may have interviewed several people simultaneously, it’s easier for your interviewer to remember you. Also, find a way to connect what you’ve learned about the role and company to your own interests to better position yourself for the job.

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    Really Show Them Why You Want The Job

    We said that already, but you really need to show the interviewer that you want the job.

    Showcase your qualifications and expertise once again.

    Think of your thank-you email as one final pitch.

    And what you are trying to sell is yourself.

    You would want to show the hiring manager that you are the perfect fit for the job.

    Executive Thank You Letter For An Informational Interview Example

    This example uses the executive thank you letter for an informational interview template for you to see the format in practice.

    Subject: Thank you for the information

    Dear Mrs. Thomas,

    It was a privilege to meet with you today to learn more about the publishing industry. I know you’re a busy person, so I truly appreciate the time you took out of your day to speak with me.

    I feel better prepared to pursue my career goals of working for a publishing house after speaking with you yesterday. It was especially insightful to hear about your career path and the steps you took to become CEO of your own publishing company and how I might use the lessons you learned along the way in my own job search and progression after graduation.

    While I’m still finishing my bachelor’s degree and am not looking for a position right now, I do hope we can stay in touch as I near graduation. Thank you again for your time, and I look forward to speaking again soon.


    Archie Johnson

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    Mention A Specific Moment From The Interview

    As hiring managers interview a lot of candidates, usually back-to-back, it’s good to remind them about your interview by mentioning specific moments. Think about a topic or question that interested you, maybe a personal connection you made, so the hiring manager knows exactly which interview you’re referring to.

    Example:I really enjoyed talking about your trip to Japan. I’ve added your recommendations to my bucket list and can’t wait to visit!

    The Right And Wrong Approach To A Thank You Email

    40 Thank You Email After Interview Templates á? TemplateLab

    To help you stand out from other candidates, your email should avoid generic platitudes and help the recipient immediately recall your particular interview and the things that make you worthy of a second look. Here are two example emails comparing one that is somewhat effective and another that is more effective:

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    Example Of A Casual Thank You Email

    Dear Deepak,

    I wanted to send a quick note to thank you for meeting with me Thursday afternoon. I truly enjoyed our discussion about different styles of teaching and was happy to learn more about the teaching position currently open at your school.

    I am very excited about the possibility of joining your staff for the upcoming school year, and I feel I could truly succeed in this job. If you have any updates to share or further questions for me, please do not hesitate to contact me.

    Thank you again for sharing your time.


    Be Specific With The Title

    Ensure the title of your email refers directly to the person who interviewed you. In situations where more than one person interviewed you, you can send different emails to each using the same template. Such titles as “Dear Human Resources” may indicate that you didn’t pay attention to your interviewer during the interview. Using the personal names of the interviewer gives your email a personal touch that leaves a good impression.

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    Offer To Provide More Information

    You can also inquire in your thank-you note if you haven’t already during your in-person interview if the interviewer needs any additional details from you, and about the timeline for a hiring decision. Try not to repeat your first note too closely. If you have additional points to make, you should, but its fine to keep your note short and to the point if you don’t have a lot to say.

    Interview Thank You Email Sample

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    Subject Line: Thank You | Senior Project Manager Interview

    Dear Ms. Smith,

    I greatly appreciate the time you took to meet with me yesterday afternoon to discuss the Senior Project Manager Position. I enjoyed learning more about the company and especially the details you shared about the collaborative culture, which is something I really value.

    I am now even more excited about the position and my fit for the role. In addition to my record of organizing successful project launches under strict deadlines, I also have extensive multimedia production and editing experience.

    I also have experience successfully streamlining project processes in my current role and know that skill would be valuable in meeting your goals for making processes more consistent across the team.

    Please let me know if there is any additional information you need from me. Thank you again for your time. I hope to hear back from you and have the opportunity to continue our discussion about the role.


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    How To Follow Up After The Interview

    After the second interview, it’s a good idea to send a second thank-you note or email message. In fact, it’s especially important after a second interview to take the time to write a personal message to the people who interviewed youeven if you interviewed with them already and thanked them for the first interview. Many employers expect you to reply promptly.

    Your second interview thank-you letter gives you another opportunity to reiterate your interest in the position, reference your most relevant qualifications, and thank the interviewer for taking the time to speak with you. You can add some depth to your second thank-you by referencing new information or contacts you gained during the follow-up interview.

    Create Your Subject Line And Greeting

    Once you’ve taken the necessary notes, you can build your email. Start with a subject line that briefly and clearly explains the reason for your email. This can be something like, “Thank You- Interview.” You can also include your first and last name after the words, “Thank You” for additional clarification.

    Your greeting can be something simple to start your email. You can write a friendly, but professional greeting like “Hello ” or “Dear .”

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    What To Do When You Are Declined A Position

    You will not always get the job you want. Its hard to fit perfectly into a companys needs. So dont take it personally if you are contacted following a job interview and told you didnt get the job. Instead, treat this as a learning opportunity.

    When a recruiter contacts you with the bad news, thank him/her again for the consideration but also ask a couple of questions. First, explain that you would like to improve your interviewing skills and ask for suggestions on how you can interview better in the future. Second, ask if there any qualifications or experiences that would make you a more appealing candidate.

    You may or may not get specific feedback, but theres a chance you will learn something valuable for future interviews.

    Mistakes To Avoid When Creating Thank You Emails

    40 Thank You Email After Interview Templates

    Not only is it important to figure out who to write a thank you email after an interview, but its also critical to know what you shouldnt do. Small missteps can carry big consequences with them, especially since this short message serves as the last impression you might make before the hiring manager makes a decision.

    No pressure, right?

    So, what shouldnt you do? Well, lets start at the top.

    When you write a thank you email after your interview, dont get cute with your subject line. Now isnt the time for jokes, puns, or weirdness. The hiring manager is busy, and they probably get a ton of messages, so make sure your subject line is ridiculously clear.

    Whats another biggie? Getting long-winded. You need to be concise. In most cases, your entire email shouldnt have more than a few paragraphs, and each one of them should be very short, typically around two or three sentences. If youre going on longer than that, reread the email and edit the heck out of it.

    Additionally, remember, a thank you email isnt about you its about them. You need to focus on how you can make the hiring managers life easier, not what they can do for you.

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    Why This Thank You Email Works

    For starters, this note is delivered in a timely manner . The subject line makes it obvious to the recruiter that this is a thank-you note.

    The greeting uses the appropriate title and sounds professional.

    This note starts out well by showing gratitude and referencing specific, helpful information provided in the interview.

    In the body, the job seeker reiterates enthusiasm for the role and then summarizes his key selling points for the position. The third paragraph references new information shared in the interview and how this candidate could be an asset.

    In the conclusion section, the writer offers to provide any additional information needed and expresses interest in moving forward in the process.

    Overall, its a concise, professional note that shows the candidate was paying attention and reinforces both a positive attitude and positive qualifications for the position.

    Template For A Thank You Email After A Phone Interview

    An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. Youre in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

    Subject Line: Thank you for your time today.

    Dear ],

    I appreciate having the opportunity to speak with you today about the ] position at ]. After our conversation, Im very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

    I am particularly interested in ]

    I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

    If you need any additional information from me, please feel free to contact me at any time.

    Again, thank you for your time and consideration.


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