How Soon Should You Send A Thank
Send a thank-you note within 24 hours of the interview. You want to still be fresh in the persons mind. The only exception is if the interview is on a Friday afternoon then, schedule the email to be sent out first thing Monday morning. We dont recommend sending an email over the weekend otherwise, itll be at the bottom of the inbox on Monday.
Do You Need To Send A Thank You Email After An Interview
Its recommended that you send a thank you email after each job interview you attend. Doing so shows the employer that you appreciate their time, and just as importantly, that youre still interested in the position. After attending an interview, the employer isnt sure that you still want this job .
So its important to write a thank you message and to reaffirm your interest in the position and tell them that youre eager to hear about the next steps. If you dont say this, they wont know!
Do Thank You Emails Matter
When asked, After interviewing a candidate, does receiving a thank-you email/note impact your decision-making process? 68 percent of hiring managers and recruiters replied that yes, it matters. If youre not sending a proper post-interview thank-you note, youre hurting your chances of landing the job.
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How To Write An Interview Thank You Email/note
Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.
Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!
As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!
Your Thank You: To Hand Write Or To Email
This is the first, and truthfully, the most difficult question to answer, even for managers. Some feel that handwritten notes have gone the way of the horse and carriage while others feel that its an essential way to prove youre thoughtful and dedicated. While any thank you note is a positive gesture, a handwritten note almost always will put you one step ahead of the competition. But thats not to say a thank you email doesnt do the trick, too, especially in a tight hiring schedule when a mailed note may arrive too late. We recommend a hybrid method: do both.
Send an email within 24 hours . Most likely, your interviewer is quite busy and will appreciate reading a quick email. Aim to drop a formal note into the mail the same day as well. With that being said, if you have bad penmanship: Just. Send. It. In. An. Email.
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Subject Lines For Thank You Email After Interview
Use any of the following subject lines when sending your professional thank you email, whether to a recruiter, hiring manager, or other company representative.
- Thank you for your time
- Thanks for your time
- Thank you for your time on < day>
- Following up on our conversation
- A follow-up
- Thank you for meeting with me!
- I enjoyed our meeting
If you follow the advice above, youll have a great thank you email or letter to help you stand out and land the job!
And finally, if you thank the employer but dont receive feedback after a week, read this guide on how to follow up for feedback after your interview.
Thank You Email Length: How Long Should Your Message Be
Some samples above are more formal while others are more casual. Youll notice that theyre all relatively brief, though. In my experience as a recruiter, a short thank you email after the interview is best. On average, I recommend 85 to 150 words.
And thats true whether youre writing a thank you email after a phone interview, Zoom/video interview, or a second/third in-person interview.
Its also true whether youre writing to thank a recruiter, HR person, hiring manager, or anyone else who spent time interviewing you!
Your message could go up to 200 words if youre very far along in the hiring process and have spent multiple hours interviewing with people from the company, but Id still aim to be brief and concise, rather than sending a full page.
Use your best judgement, though. You know your industry and prospective employer, so think about what type of message theyll appreciate. The advice above is simply what works best for the greatest amount of people, on average.
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What You Should Cover In Your Thank You Email
Kelleher recommends, The first thing a candidate should do is express your thanks to the interviewer. After that, Cheung states you must outline what makes you believe that you will be the best candidate for the position. Think about what professors, other employers, and/or fellow students said made you unique and incorporate that information into the letter.
If you think of something you forgot to cover in the interview, you can discuss it in the thank you email. Also be sure to send any additional information the prospective employer requested from you.
Skalka notes, Having their most recent work helps me understand their incoming skill level.
Follow Up Email Template To Interviewer:
Hi ,
Thank you for taking the time to chat with me today to discuss the role.
It was great to learn more about the team and position, and Iâm very excited at the opportunity to potentially join and work with the team to
I particularly enjoyed our conversation on .
I look forward to hearing from you about the next steps in the hiring process. Please do not hesitate to contact me if I can provide additional information.
Best regards,
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Highlighting Portions Of The Interview Unique To You
Its always great to create a conversation during an interview, instead of having it be more of a Q& A. Beyond your qualifications, interviewers are gauging if you are a fit for the company culture. If you are able to have an engaging conversation with them outside of interview questions, it shows you are able to get along with people on the team quickly. Whenever you engage in a conversation, it helps you stand out from the pool of candidates. This one sentence is optional but highly recommended. Itll highlight any topic that was discussed in the interview unique to you. Maybe the two of you connected over the same hometown, college, hobby, volunteering service, etc. This is a nice thing to bring up in your follow up email to remind the interviewer of the pleasant time they had speaking with you. Lastly, this sentence could also be blended with the portion on reiterating your interest in the company.
Examples:
I also enjoyed connecting over our time volunteering with the Peace Corps, its been a while since I met someone that also served in Ghana.
It was such a nice surprise to meet a fellow Trojan.
Its great to meet someone that loves plants as much as I do!
What Is A Thank
A subject line is the information you type into the subject field of a message of thanks before emailing the hiring agent who interviewed you for a job. While the subject line only includes a few words, developing it is a key step for interviewees due to several reasons, including:
- The hiring agent sees it first. The subject line is the first section that hiring managers see of your thank-you email, and they can see it before opening your message. If you made a good impression in your interview, seeing the subject line can be an effective reminder that communicates your professionalism and enthusiasm to the recruiter even if he or she is too busy to read your message immediately.
- It can help you stand out from the crowd. Interviewers often have full inboxes with messages from job seekers, company emails, and messages from mailing lists. Consequently, its easy for a recruiter to miss an email in the inbox clutter. A great subject line can differentiate your thank-you email from other messages and motivate the recipient to read it quickly.
- It can help you to build a relationship. An engaging subject line in a timely thank-you email can build rapport with the interviewer by capturing his or her attention, starting a conversation, and further solidifying the good impression you made at the interview.
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Express Eagerness To Hear Back
Wrap up your thank you email and express your eagerness to hear back.
Subject line: Thank you Client Success Manager interview
Body:
Hi Jessica,
Thank you so much for taking the time to meet with me today. I enjoyed the opportunity to learn more about the position and the company.
After interviewing with you, I am certain Im qualified for this role. My experience as a Customer Service Manager at Silver Financial Solutions closely aligns with the functions of the Client Success Manager position at Cloud Nine Technologies. As discussed, I would be excited to implement more training materials and team-building exercises with fellow employees.
In addition, I enjoyed learning about the company. I was especially intrigued by Cloud Nine Technologys commitment to giving back. As a volunteer at my local Boys and Girls Club, I know how influential mentoring can be for at-risk children.
Again, thank you for your time. It was so nice meeting someone that loves plants as much as I do! If you have any questions, please feel free to reach out to me. I look forward to hearing from you.
Best,
Are Long Interviews A Good Sign
If you find the interview going on much longer than the given time, its a sign of a good interview. Many hiring managers are busy and interviewing a number of candidates takes serious time. Therefore theyre unlikely to spend excess time speaking with you unless theyre genuinely interested in hiring you.
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Template For A Thank You Email After An Interview
Hi ____,
I wanted to take a second to thank you for your time earlier today. I enjoyed our conversation about ____ , and the position sounds like an exciting opportunity. Im looking forward to hearing any updates you can share, and dont hesitate to contact me if you have any questions or concerns whatsoever.
Its best to pick a specific topic you discussed with the person for your email, instead of just saying you enjoyed talking about the overall job.
Itll remind them of the conversation you had and show you were paying attention. And if you interviewed with multiple people in the company, they might compare emails. So send something slightly different to each person.
Maybe one person told you a lot about the team structure and the daily work. So in your follow up email you could write:
I enjoyed our conversation about the day to day work and operations of the group, and the position sounds like an exciting opportunity.
Maybe a second person told you more about the training and how youd get started there. Your followup email to that person might include this:
I enjoyed our conversation about the training and the process of how Id get ramped-up in this position, and it sounds like an exciting opportunity.
In most interviews, youll talk about a lot of topics with each person you speak to. Dont get overwhelmed when following up. Just pick one and mention it. Something that stood out or seemed interesting that theyd remember discussing with you.
You Rambled On And On
Arent nerves a magnificent thing? Yes, when they help bring out your A-game. Not so much when they give you a case of diarrhea of the mouth in the middle of an interview.
If you left the interview realizing that you didnt let the interviewer get a word in edgewise, you may want to address it in the thank you note. Yes, this will take a bit of finesse, but done well, you could salvage the operation. Remember, EVERYONE gets nervous when theyre excited or the heat is on, even that interviewer.
She may have empathy for you if you fess up strategically.
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Is It Best To Send A Thank You Email Or A Note/letter
I get asked this frequently: Whats your opinion on sending a thank you email, versus mailing a thank you letter after your interview?
For most people, I recommend email. There are three reasons why:
However, in specific cases, you may want to send a thank you letter in the mail after an interview.
A paper thank you note/letter might be better if youre in a very traditional industry . Or if youre interviewing for a very high-level position .
But for most job seekers, I recommend sending a thank you email.
One more option to consider: You can write a personalized thank you card and then send a picture of it digitally, either in a LinkedIn message or in an email. Thats a good way to stand out and give a more personalized feel to a digital message.
How To Write A Follow
In your interview follow-up email, start by thanking your interviewer for their time. Be sure to highlight the ways your talents align with the role. Refer back to your notes from the interview and the job description to choose words or takeaways from your conversation that will resonate with the reader. Communicate your enthusiasm for the job by restating your interest in the position and your conviction that you are the right fit for the position.
Here is a step-by-step guide for writing a follow-up after an interview:
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What Should You Avoid In Your Thank
Okay, now you know all about what to include in your thank-you note after interview.
But what about the things you need to avoid?
We got you covered.
The first big mistake you can make is waiting too long.
As we mentioned, you should send your thank-you emails within 24 hours from the end of the interview.
Sending it out later can and probably would negate the effect that your thank-you email would have had.
Another thing you should never consider doing is copy-pasting the same email, or adding more people in the To: field.
You need to make your thank-you emails personalized.
Otherwise, they not only lose their effect, but they can backfire.
Last, but not least, dont forget to write a thank-you email to each interviewer you met.
You should also make the habit of asking people for their business cards.
It is a great manner to take on, and it is also a great way to keep track of all their names and contacts you can use for your thank-you emails.
How To Format A Thank
It is vital to remember that youâre sending the thank-you email to a potential employer. Itâs good to personalize the email, but you want to avoid being overly casual. Below are some quick tips to ensure that your email is appropriate for the workplace.
- No emojis
- No foul language
Note of appreciation and personal touch
The first line of your email should thank the interviewer for taking time out of their day to speak with you. Make sure you express your gratitude for the opportunity to interview with them.
To personalize the email, try to reference a discussion from the interview. Did the interviewer share information about their personal life, other things going on in the company, or a specifically interesting subject discussed? Adding this quick reference to a topic during the interview helps the reader remember who you are, and it demonstrates that you were paying attention and engaged during the interview.
Recap of your qualifications and value-add
The next thing that your thank-you note should include is how you can provide value to the company. Identify a problem, pain point, or opportunity that you discussed, and reinforce how your experience can resolve the issue.
Note: This should focus on how you can provide value to them, not how they can provide value to you.
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How Long After An Interview Is A Job Offer Made
A typical timeline is within 3 weeks to a month however, it may take a little longer. You have undergone the standard hiring process, submitted all the necessary application requirements, aced the pre-employment exams, and had done well in the final interview.
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The Benefits Of Sending A Thank
Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.
With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.
You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.
Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.
Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.
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