Friday, November 18, 2022

How To Send A Interview Follow Up Email

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Choose A Stand Out Subject Line

HOW TO FOLLOW UP after a Job Interview! (The PERFECT Interview Follow-Up Email Template!)

When you are choosing a subject line for your e-mail, it is important to remember that the person you are e-mailing likely gets hundreds of e-mails a day! Choose a subject line that is going to stand out and get to the point. For example:

  • Thank you so much
  • Thank you for your time,
  • Thank you! –
  • Great speaking with you today!
  • Thank you for the opportunity
  • Follow up regarding

Make The Subject Clear

Writing a clear subject line can help attract the hiring manager’s attention and possibly increase the chance they will reply. State your intention in the subject line, so they know what the email is about. Be professional and keep your intention at the forefront of your message. The hiring manager needs to understand what you’re asking before they even open the body of your email. If you have previously communicated through email, reply to the most recent message. This makes it easier for the interviewer to review your email history. Here’s an example:

“Following up re: marketing manager application”

Subject Lines For Thank You Email After Interview

Use any of the following subject lines when sending your professional thank you email, whether to a recruiter, hiring manager, or other company representative.

  • Thank you for your time
  • Thanks for your time
  • Thank you for your time on < day>
  • Following up on our conversation
  • A follow-up
  • Thank you for meeting with me!
  • I enjoyed our meeting

If you follow the advice above, youll have a great thank you email or letter to help you stand out and land the job!

And finally, if you thank the employer but dont receive feedback after a week, read this guide on how to follow up for feedback after your interview.

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Start By Choosing The Right Subject Line

The best subject lines in your follow-up email are clear, concise and convey appreciation for your interviewers time.

Here are the best interview follow-up email example subject lines:

  • Thank you for your time,

  • Great speaking with you today!

  • Thank you for the opportunity

  • Thank you!

  • I appreciate your time and advice

  • Follow up regarding

How Many Times Should You Follow

9+ Follow Up Email Templates After Interview

It really depends on the job you’re interviewing for and the company you’re interviewing with. In general, most job applicants should follow up once or twice after an interview. But it’s always best to err on the side of being too persistent rather than not enough. If you haven’t received a decision from the company within a week or two after your interview, it’s generally safe to send a reminder email again. You can either send an email or give them a call just be sure to personalize your message so it doesn’t come off as spammy.

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Sample Interview Thank You Email/letter #:

Hello < Interviewers Name> ,

Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.

The information you shared about < Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.

Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.

Thank you again.

Best regards,

< Your First and Last Name>

This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.

Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.

Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.

Immediately After The Interview

Its always a good idea to send a follow-up email in the first twenty-four hours after your interview. Its the perfect time to thank the interviewer for their time, clarify why you think youll be an ideal hire, and keep your application at the forefront of the managers mind.

A follow-up email immediately after the interview doesnt have to be long or complex. Open your message with a thank you, express your excitement about the position, and be specific about how your experience and ability can help the company achieve goals that were mentioned on the day so the interviewer knows that you were paying attention. This is also a good spot to include something important that you may have forgotten on the day.

Summarize what unique skills youll be able to bring to the position, and end the email with a friendly, professional closing phrase and make sure your contact information is included. You should use two or three paragraphs at most for the body of the email, and make sure that you ask to be kept informed about the recruitment process.

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Consider Scheduling For The Morning

Is there a best time of day to send that follow-up? The more important detail is that its sent within 24 hours, but some argue that a morning send is ideal. That way its among the first emails to hit the hiring managers inbox as theyre greeting the day.

Khine mentioned email-scheduling tools like Boomerang and Gmails schedule send feature, which a candidate can use to pre-write a thank-you and slate for morning delivery, even if their schedule or habits dont necessarily facilitate that timing.

All of a sudden, it looks like youre a morning person, even if youre not, Khine said.

Reiterating Interest In The Job And Company And What You Bring To The Table

How to Write a Follow Up Interview Email – This Template Has Worked 100,000+ Times!

After thanking the interviewer, express your excitement for learning about the role and company. Reiterate your interest in the job. An interview is a time for the company to see if you are a good fit for the role, but you should also be attentive to learning if you think the company and role is a good fit for you. Not sending a thank you email could be interpreted as a lack of interest in the role. Its also important to align yourself with the companys mission, values, and culture.

Example:
It was a pleasure learning more about the role and company. I love the companys dedication to uplifting the homeless community in Los Angeles, a mission that is close to my heart as I volunteer at the homeless shelter twice a week.
Emphasize what you bring to the table. This is crucial. Now that you have interviewed and have additional context on the role and what they are seeking, you can specifically address how you are a great fit for the role. If they are struggling with sales, discuss your experience with winning sales. If the Marketing Director is struggling to keep up with her workload because of lack of support, discuss your experience with assisting high-level managers and executives.

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The Initial Thank You Interview

As a general rule of thumb, its a good idea to send a thank-you email within 24-48 hours of first meeting the interviewer.

Every organization is different. Some companies may only have one interview. Others may have multiple rounds of interviews, like BetterUp.

Regardless, each interaction with a new interviewer should warrant a thank you email. Lets say Maria just had a phone interview with a recruiter for a marketing position. Shes really interested in the role and the next step would be to meet the team.

She learned in the phone interview that her qualifications match up with the role perfectly. She also learned more about the company culture and growth opportunities. Maria decides to send a thank you follow-up email after her phone interview, eager to hear the next step.

So Watch The Exclamation Points

That brings us to an eternal source of business email anxiety: the exclamation point. Do too many look manic or juvenile? Do too few look disinterested or anhedonic? Do you need to have at least two sentences end without an exclamation point, as the classic, viral Grace Segers joke goes, just to prove your normalness?

While no employer keeps a running spreadsheet of punctuation choices among candidates, and the number of exclamation marks is unlikely to make or break your candidacy, be conservative.

Its probably the same rule of thumb, I would say, for any professional email correspondence, Khine said. You dont want to use more than a handful of exclamation points or anything to that effect.

And keep them out of your subject line altogether. They make your email look spammy and that much easier to overlook. If you write, Lets change the world together!!! with three exclamations, you might just get screened out, Raman said.

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Thank You Follow Up Email After The Initial Interview

Naturally, your first follow up after an interview should take the form of a thank you email.

This follow up email should accomplish a few main things:

  • Strengthen the connection made during the initial interview
  • Show your gratitude for the interview
  • Express your continued interest in the position

Here are some quick tips for your thank you email after your initial interview. More details about writing this type of email can be found throughout this article.

Express Eagerness To Hear Back

FREE 10+ Sample Follow Up Email After Interview in PDF

Wrap up your thank you email and express your eagerness to hear back.

Subject line: Thank you Client Success Manager interview
Body:
Hi Jessica,
Thank you so much for taking the time to meet with me today. I enjoyed the opportunity to learn more about the position and the company.
After interviewing with you, I am certain Im qualified for this role. My experience as a Customer Service Manager at Silver Financial Solutions closely aligns with the functions of the Client Success Manager position at Cloud Nine Technologies. As discussed, I would be excited to implement more training materials and team-building exercises with fellow employees.
In addition, I enjoyed learning about the company. I was especially intrigued by Cloud Nine Technologys commitment to giving back. As a volunteer at my local Boys and Girls Club, I know how influential mentoring can be for at-risk children.
Again, thank you for your time. It was so nice meeting someone that loves plants as much as I do! If you have any questions, please feel free to reach out to me. I look forward to hearing from you.
Best,

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The Situation Surrounding The Job Could Have Changed

The organization could have undergone significant changes within that period, and no longer needs to fill the position. Alternatively, they may have decided to fill the vacancy with an internal employee. It’s also possible that the organization has halted hiring or is in the process of reorganizing its recruitment process. They might not want to fill in the post right away, or some component of the job has changed. This can mean you may still be eligible for the position, but the company needs more time to come to a conclusion and contact you regarding their decision.

The Hiring Manager Could Be Busy With Other Tasks Outside The Recruiting Process

Sometimes the person conducting the interviews has other duties assigned to them outside the recruiting process. It’s common for a hiring manager to be busy with other tasks. If so, that may be why they haven’t had time to send out a response to you yet. Sending a follow-up email is a friendly reminder that you’re still interested in the role and are curious about their decision. This might help you receive a reply more quickly than you otherwise would.

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Example Email: Staying In Touch

If you havent heard back after checking in, or youve learned that you didnt get the job, you can still attempt to stay in touch with the hiring manager or recruiter. The goal of doing this is to create a professional relationship with someone who can help you grow professionally and stay on their radar in case any other jobs open up.

Even though this email probably wont change any final hiring decisions, it can reinforce your interest in the company and show the hiring manager that there may be a future role that you could successfully fill.

  • Send this email to the hiring manager. This person could be a potential mentor if youre looking to grow in this particular field or industry.

  • Keep this email concise. Mention what about them you found interesting or inspiring, and include a proposed time frame for a phone call or meeting.

  • Keep it professional. This is a chance for you to grow professional relationships, not building your online dating portfolio.

Enter The Relevant Information In The Subject Line

How To Write an INTERVIEW FOLLOW UP EMAIL! (The PERFECT Follow Up Email after a JOB interview!)

The subject line briefly shows what the content of the email involves. It gives the hiring manager an idea of what to expect throughout the body of the email. Be sure the information in the subject line is clear and concise. Here are several examples for subject lines you can use in a second follow-up email:

  • Inquiring about position status

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Tips To Make Your Interview Follow

We know job seekers are looking for new opportunities everywhere. Chances are, you arent the only candidate in the mix for a role. If you want to leave a good impression after your job interview, consider these five tips:

  • Connect with your interviewers on LinkedIn.
  • Double-check your emails subject line and make it stand out.
  • Consider a follow-up letter or thank you letter in the mail.
  • Personalize your follow-up note with things you learned in the interview.
  • Ask for feedback or career advice.

Template For A Follow Up Email After A Job Application

Hi ____,

Im following up on my application for the _____ position. Im excited to learn more about the opportunity because I thought itd be a great fit based on my experience with _____. Any update on your end when you get a chance would be really appreciated!

For the last blank space, pick a skill or piece of experience that fits what the job requires. Something you learned from your past work, education, or training.

If you do this, youre going to set yourself apart from the other applicants. Youre reminding them of a specific reason why you applied and why youd be a good fit.

This is very important to do in your interview answers too, so make sure youre always focusing on this in your interviews AND follow ups.

A lot of job seekers just blast their resume all over the place, including for jobs theyre not a good fit for. So by stating why you thought it made sense to apply, youre going to grab the companys curiosity and theyre more likely to want to learn more about your background!

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Bonus: The Closing The Loop Technique

As an extra for you, I want to show you a fantastic system to help you:

  • Stay in touch with VIPs
  • Transform one-time meetings into long-term relationships
  • Showcase your value to anyone

This goes beyond your typical follow-up thanks for your time email and answers the question, How do I make the person I just met want to help me?

Introducing the Closing the Loop Technique.

This is a series of three emails you send to the person you just met with thatll almost ensure theyll want to keep in touch with you.

Here are the emails complete with my breakdown of why they work.

How To Write A Second Follow Up Email After An Interview

Sample Follow Up Email After Interview

You had a great interview with the company but you havent heard back. Youre not sure what to do should you write another email or not?

Well, there could be a few reasons why you havent heard back. Maybe theyre just busy, get hundreds of emails, and havent had a chance to reply to you yet. Or they decided to go with another candidate. Theres also a chance that your interview didnt go as well as you thought it did, or they still are in the process of deciding. Moreover, your previous email could have landed in their spam email inbox.

But no matter what the reason is, its always a good idea to send a subsequent email after an interview if you havent received a reply to the first.

Here are some tips on how to write your job interview follow up email:

First, you should wait at least a week before sending a second follow-up email. If you contact the company again too soon, they may think youre desperate.

Next, make sure that your follow-up email is polite and professional. Address the interviewer by their name and start with a courteous phrase such as Thank you for taking the time to meet with me.

In your email, remind them of who you are and why youre interested in the position. You can also mention something that you talked about during the interview to help them to remember you.

Finally, be sure to thank them again for their time and express your interest in the position. Do this naturally though, and try not to sound too eager.

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