Explain What Makes You The Best Fit For The Role
You can use this next section to reiterate any skills or qualities you may possess that make you well-suited for the position. View the job posting as you type this email and mention any preferred skills they have listed that you may have as well. You can also reference your notes if you took any during the interview and use those to connect yourself to the position or company.
Thank You Email Etiquette
Not long ago, the idea of sending a thank you note via email was unheard of. Luckily, today, about 87 percent of hiring managers are fine with digital appreciation. That means, no emergency trip to the post office to find a stamp to get your note out.
However, dont think you can take it further and say thx for intrvw! over text instead. Sure, it would be super convenient suggesting you have the hiring managers cell number but its in no way appropriate. The same goes for a message over social media, so dont go sliding into anyones DMs either.
Alright, while important, that technically was post-interview etiquette, not thank you email etiquette. So, lets get back on track, shall we?
First, understand thata thank you email needs to be professional. This is still part of the hiring process, so you want to maintain the right tone.
Second, get to the point quickly. You want to cover all of the critical bases while also being concise. Dont ramble about anything, especially if it isnt relevant to the interview, position, or your career.
Third, dont send a group email to every interviewer. You need to send a separate email to each one, personalizing the content slightly. That way, your gratitude for each persons participation is clear.
Finally, be sincere. Your appreciation needs to be genuine. If it sounds canned, it wont come across as authentic, and that will work against you.
Express Your Gratitude For Being Considered
As the primary purpose of your thank-you email is to show your gratitude, do so right after the greeting. This shows the hiring manager immediately what the email is about and emphasizes your gratitude. Thank them for their time and express your appreciation for their consideration. This is especially important after Zoom interviews because it’s more challenging to assess your body language and emotions virtually.
Example:I really appreciate you taking time out of your busy schedule to meet with me on Zoom yesterday. It was great learning more about the role and company culture. You were very insightful. I hope to meet you in person soon!
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Show That Youre Appreciative
After your greeting, its always best to start with an expression of gratitude. Thank your interviewer for taking the time to meet with you, and for considering you for the position. Remember to be genuine and include the specific job title, as employers or hiring managers may be assessing applicants for multiple positions at once.
And, if you have anything else you want to thank your interviewer for, you can do that here too.
When Is The Best Time To Send Your Thank You
This is a question I get a lot.
When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.
When it comes to thank you notes, the golden rule is simple:
The Best Time To Send Your Thank You Note
Send your thank you as quickly as you can while still allowing yourself enough time to craft a quality email.
If you’re a numbers person, shoot for 30 minutes 2 hours after the interview, but don’t pull your hair out if you can’t get it out until later in the day. Life gets in the way and it’s far more important to send it later then not send it at all.
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Thank You Letter After Phone Interview
A phone interview is often the first stage in the interview process. Unfortunately, without face-to-face communication, it can be difficult to leave your interviewer with a strong first impression. Therefore, we suggest sending a personalized thank you letter to help the hiring manager remember select details from your phone interview. The added personal touch will increase your chances of receiving an invitation for an in-person interview.
Its important to send a follow-up after your phone interview because:
- Itll prompt the hiring manager to invite you for an in-person interview.
- It allows you to remind the hiring manager of your specific answers from your phone interview and associate them with your name and application.
- It demonstrates that although you havent met the hiring manager in person, youre serious about the position and interested in continuing with the application process.
- It grants you the opportunity to provide information about your relevant skills, experience, or education which may have been missed due to a time constraint or faulty connection.
What Should You Do If You Are Rejected For A Job
You will not always be able to get the job you want. It is difficult to perfectly fit into the needs of an organization. So, if you’re contacted after a job interview and told you didn’t get the job, don’t take it personally. Instead, view this as a learning experience.
When a hiring manager contacts you with bad news, thank him/her again for the consideration while also asking a few questions. First, explain that you want to improve your interviewing skills and ask for suggestions on how to do so in the future. Second, inquire as to whether you possess any skills and experience that would make you a more attractive candidate.
You may or may not receive specific feedback, but you may learn something useful for future interviews.
Keep going on, and give yourself a pat on the back for putting yourself out there.
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Internal Interview Thank You Email Template
Often a crucial step in making yourself competitive in the hiring process, the thank you interview email can be simple and direct. Use this internal interview thank you email template to help you craft your own email following a promotion interview:
Subject: Thank you for meeting with me
Thank you for taking the time out of your day to meet with me about the . I enjoyed speaking with you about the opportunity.
As you know, I have years of experience in , with specific skills in . I’m prepared for the challenge would provide and would relish in this new opportunity.
I’ve been a loyal employee of for . I truly feel at home here. The make this an incredible place to work and continue to grow in .
Let me know if you need any other information from me to help you make a decision about the position. I look forward to speaking with you again soon.
Customize Your Emails After Each Step In The Interview Process
Make sure you’re emailing everyone involved in your interview process and customizing your notes according to the stage of the interview process and what you discussed with that person.
For example, if you’re sending a thank-you email to the recruiter who contacted you, you could include something like this:
“Thanks for answering all of my questions about the role and setting up my next interview with ! I appreciated your insight into how the team measures success, and I believe my experience would bring a lot to the team.”
Then, if you’re sending a follow-up thank you email to the hiring manager, you could include more details from your conversation:
“Thanks for taking the time to chat with me about the position today! It was great to learn more about your strategy and approach to , and I completely agree with your philosophy on . I believe my experience could bring a lot to the role and the team — here’s my recent on the subject if you’d like to read more about it. I’m excited about learning more from your team’s VP in our conversation next week, which I appreciate you setting up.”
Finally, if you’ve made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank-you email is enthusiastic and confident so the hiring manager has the most positive possible impression of you before making a decision:
It’s amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go.
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How To Write An Interview Thank
Writing the perfect post-interview thank-you letter is all about knowing the steps . What are these steps, and what should be included in the email?
Great question! Take a look at our outlined steps below to find out how to write the best possible interview thank-you letter and secure your new position.
The Bottom Line On Interview Thank You Emails
Many think that thank-you notes are trivial, but thank-you notes, done well, are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Dos and Donts, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.
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Recap Of Your Qualifications
Next, provide a short recap of your experience and background. The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this section should be brief. Connect your qualifications to the position and its unique requirements to express why you are such a strong candidate for the job. For example, you can write, My social media and search engine marketing expertise would make me an excellent candidate for this marketing role.
What To Do If You Are Given A Job Offer
The hiring manager goes through a difficult process before deciding to offer you a job, but you also have a lot to think about.
You should be aware that when you are offered a job, whether by phone or email, a negotiation process begins. One of the fundamentals of negotiation is that you never want to be caught off guard because it can lead to an irrational decision. As a result, when you hear that a company wants to hire you, follow this procedure:
For example, you should ask questions like:
- Allow the hiring manager to do the talking â Have him/her share as much information about salary, benefits, starting date, and so on as possible.
- Ask clarifying questions â If you are unsure about anything, try to get some clarification.
- Don’t act too quickly â The excitement of being offered a job may cause you to accept it right away. However, hiring managers rarely expect a decision right away. As a result, inquire when they require you to make a decision. You’ll probably have a day or two to think about it. However, if the hiring manager requires your decision right away, try to negotiate at least a couple of hours.
Afterwards, the importance of all of the post-interview steps discussed above cannot be overstated. And, to be honest, each of these steps is far less time-consuming than creating your resume, writing your cover letter, and preparing for an interview. So remain focused and see the process through to completion.
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Mistakes To Avoid When Sending Post Interview Thank You Emails
Now you know the basics of how to send a great thank you email after the interview. Lets cover a few mistakes to avoid now, though.
Some of this will be review if you read everything above, but I want to make sure you dont do anything that could cost you the job!
First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.
Next, dont ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.
Dont ever put multiple people in the To field of the email either. You should be sending one email to one recipient at a time.
Otherwise, it looks lazy/rushed.
And another big mistake: Thinking you dont need to send an interview thank you email because the person you met wasnt the official hiring manager.
Id recommend sending one any time you had a face-to-face interview with someone.
Everyones opinion can count and the hiring manager can ask everyone what they thought of you. Dont pick and choose who deserves a thank you email. Send it to everyone youve met face to face and play it safe!
One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.
Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.
How To Write A Thank You Email After A Phone Interview
As you write your thank you email, you should focus on the items discussed in your interview and highlight any skills or qualifications you’d like the interviewer to remember. Follow the steps below to write an effective thank you email once the phone interview is complete:
Take notes of the interviewer’s name and any other important information.
Create your subject line and greeting.
Thank the recipient for the interview.
Explain what makes you the best fit for the role.
Expand on any discussions you had in the interview.
Mention that you look forward to hearing from them.
Add your signature and proofread.
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What Should You Do If You’re Invited To A Second Interview
You may be asked to return for a second interview depending on the organization you are interviewing with. This is common in larger companies with more complex recruiting systems. However, small businesses will conduct multiple interviews to ensure you are a good fit for their team.
If you receive a phone call or email inviting you to a second interview, you should gather as much information as possible about who you’ll be speaking with and how it may differ from the first.
For example, you should ask questions like:
- Will I see the same team members as the other day?
- Is there anything specific I should be prepared to talk about?
- Should I anticipate being tested on any specific skills?
- What is the most challenging part of this job?
- What is the team size of this department, and what is its organisational structure?
It is appropriate and reasonable to ask questions about salary, culture, and opportunities available to employees during a second interview. You can also inquire about day-to-day work and company objectives. Create a checklist of all of this information and then prepare accordingly.
Verify The Interviewers Email Is Correct
When writing your email, input the interviewers address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure youre sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.
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Second/final Interview Thank You Email Example
After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.
I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.
During this entire process, I have been nothing but extremely impressed with the team.
Wanted to reach out and tell you I appreciate what we’ve done together.
I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.
If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.
Thanks again, George!
Writing A Thank You Email After An Interview
Wondering when is the best time to send a thank you note after an interview? The short answer is three hours. Youll often hear of a 24-hour rule, but it doesnt make sense to put this off so long. At the same time, you dont want to seem pushy or desperate sounds a lot like a first date, right?
The reasons for writing a thank you email after an interview are three-fold: first, to show courtesy and good manners two, to leave one last reminder of why you are suited for the job and three, to reiterate your interest.
Dont worry, this interview thank you note should be short and sweet. Here is a sample of what an interview thank you letter should look like:
Example of Thank You Email After Interview
Thank you once again for meeting with me earlier today and for discussing the role. I enjoyed learning more about the position and .
As I mentioned during our conversation, I think that my would be particularly valuable in contributing to your work on .
If there is anything else that I can provide in order to assist your decision, please let me know. I look forward to hearing from you soon.
This type of note assumes that you ARE interested in the position. Sometimes an interview will make you realize that a job isnt in fact suited to you. If this is the case, and you are sure that you will not accept a job offer, use the interview thank you email to politely state that you are no longer interested in the position.
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