Best Thank You Email Samples After An Interview
Below, youll find four good sample thank-you emails. These can also be sent as a typed or handwritten note if you prefer.
Later in the article, Ill cover the pros and cons of sending this via email versus a handwritten thank you letter/note. So if youre not sure which to send, make sure to read until the end.
For now, just know that you can use these sample thank you emails in both cases.
Why Haven’t You Heard Back From An Interview Yet
Sometimes, a few weeks go by without any response while well-meaning friends give their career advice on how long to wait after an interview before moving on. There are various possible reasons for this long wait that don’t mean that you’re out of the running for this job. The most obvious one is that the company is probably still interviewing other candidates, especially if the position is open to worldwide applicants. Don’t hesitate to ask the interviewer about the approximate time-frame to hear feedback before leaving the interview to help yourself from obsessing about the response time.
When it comes to waiting after an interview, keep in mind that the hiring process is complicated and requires input and approval from many people prior to completion. If one person is away on vacation during the hiring period, they might have to wait for them to return before making the decision. Additionally, big projects could come up unexpectedly, requiring the hiring manager to shift their focus from the job interviews. Sometimes, hiring could also be put on hold for months due to budget cuts. This is why it’s important to follow up instead of assuming that you’re not good enough for the job. If you’ve followed up and not heard anything for weeks, then it’s time to move on gracefully and explore other opportunities.
Not hearing back from your job interviews? Let one of our TopInterview coaches and career experts help you out!
Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
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Long Interview Thank You Email
In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.
Subject line: Thank you for your time
Dear Mr. Jefferson,
Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.
I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.
In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.
Interview Follow Up Email Template
Use this interview follow up email template to thank candidates for showing up and participating in the interview:
Subject line: Thanks for interviewing with us
I am reaching out to thank you for coming to todays interview.
It was a great pleasure to meet with you and get to know you better.
As our next step is to evaluate all the interviewees, please allow up to for us to reach back to you.
In the meantime, if you have any questions, please dont hesitate to ask.
Have great rest of the day,
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Changing Your Salary Expectations
Mike Astringer, founder and principal consultant at Human Capital Consultants, noted that HR professionals interview candidates based partly on their initial compensation expectations.
“We know that they fit into our overall compensation range,” he said. “All too often, a candidate will interview for a job, become overconfident then dramatically increase their compensation expectations.”
Astringer said he makes an offer to a candidate based on those initial salary expectations. Candidates should avoid greatly increasing their expectations at the final hour, he said.
“It makes the candidate look bad, it makes me look bad, and it wastes everyone’s time,” Astringer added.
Compose The Body Of Your Email
Introduce the reason for your email.
The body of a follow-up email should be kept very concise and to the point. Begin with thanking the interviewer for their time, mentioning when the interview took place to remind them.
Example: “Thank you for taking the time to interview me this morning, it was a pleasure speaking with you and learning more about the position.”
Reiterate your interest in the position.
Address specific discussion points and/or details from the interview and reaffirm your interest in the position. Address what in particular makes you the right fit for the job or how your experience and interests align with the requirements or demands of the position.
Example: “I was very interested to learn about . I am very excited about the prospect of .”
Add a closing paragraph.
End with a short paragraph addressing the next steps and asking whether any additional information is required of you . If during the interview a request for additional information was made, you can mention that this has already been sent or provided or that it is enclosed with this email.
Example: “Please advise on the next steps and whether there is anything you need from me in the meantime. I look forward to hearing from you.”
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Craft A Strong Follow
Email subject lines are important because they determine whether your email gets opened, and how quickly.
I recommend following up with whoever said theyd been in touch after your interview, or if youre not sure, follow up with whoever you were emailing to scheduling the interview.
The person who scheduled your interview is a good person to follow up with to check the status of interview feedback.
The best way to write a subject line for a follow-up email is to simply reply to the latest email thread and leave the previous subject line.
For example, lets say that this was the previous email subject line:
Interview on Thursday at 10:00 AM
You should hit reply in your email program and then the subject line will look like this:
Re: Interview on Thursday at 10:00 AM
Continuing with the existing email thread and leaving the subject line as-is will boost your emails chances of getting opened faster.
The recipient will open your follow-up email because its clear what the email is about .
If you dont have a previous email to reply to, then choose one of the following subject lines for your interview follow-up email:
- Job interview follow-up
- Following up regarding interview results
Example Email: Is The Position Still Available
This is a good follow-up email to use if you want to get an idea of where you stand in the hiring process. If youre not sure which follow-up to use, this is a safe bet. This technique basically asks for any new information about the hiring process regarding the job you interviewed for.
Its been weeks since we spoke about the opening for your companys opening for a . At the end of our meeting, you mentioned that your company would respond with a decision soon.
Because I have not heard back from your company yet, I wanted to check in with regards to my status in the hiring process. If the position is still available, I would like to reiterate my interest in working with your company.
If your company is seeking a performance-oriented individual to fill this role, I feel that my experience and skills will be a valuable contribution to the department.
If you would be interested in scheduling another meeting to discuss how I could contribute to your company, please feel free to reach out to me at your convenience.
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Using Subjective Or Arbitrary Criteria
Rather than “screening out” candidates based on an initial gut feeling or on unpredictive criteria such as GPA, the address on a resume, or the sound of a name, the interviewer should make sure that the evaluation process is as structured, job-specific and objective as possible. This will give them the chance to hire great people they might not have even considered otherwise, said Michael Burtov, founder and CEO of GeoOrbital.
Here Is The Right Way To Reach Out For An Update Without Being A Pest
So youâve completed another milestone of your job search: going through a full day of interviews for your dream job . As far as youâre concerned, you nailed it! Youâre positive youâre a good fit and that itâs only a matter of time before they call you with an offer. But after two weeks of refreshing your email and checking your phone every few minutes, you start to get that sinking feelingâ¦perhaps the job interview wasnât the slam-dunk you had assumed. At this point, you may feel that the best decision is to cut your losses and move on. But donât!
Before you put that job interview in the rear-view mirror, follow up with the employer. Of course, keep looking for jobs until youâve receivedâand acceptedâan offer, but there are many different reasons that you may not have heard back from the hiring manager.
Chances are there are a number of other candidates and it could take some time for the process to be completed. There are countless other reasons a response could be delayed. Maybe the person who needs to approve your offer letter has been dealing with a family emergency. Maybe the entire company needed to jump on an urgent project. Maybe the head of the department you applied for suddenly quit and the company needs to replace them first.
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Writing An Interview Follow
Sending a follow-up email after an interview is a quick and easy way to thank the employer. Your name will appear promptly in their inbox, rather than waiting on a notepad at reception. Plus, it allows you to put your thoughts together succinctly and gives you a chance to edit before you hit the send button!
First and foremost your thank you email should thank the interviewer for taking the time to see you. Secondly, it should reiterate your interest in the role. Keep it short and to the point remember, your interviewer has their own job to get on with, and you want them to read every word.
Things to remember for your email interview follow-up:
- Keep it short and sweet.
- Within 24 hours of the interview is good practice.
- Show personality.
- Remind them of your strengths.
- Include any information youve promised, e.g. a personal website.
Sample Printed Thank You Note
If you are using your computer to write, print, and send your thank you, write a one-page letter .
Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank Yous After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.
Use the formal business letter format like this:
Your street address
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Use Good Quality Thank You Notes Or Paper
If you are going to hand write your note, use standard thank you notes you find in a stationery/card store. Dont use fancy and flowery cards unless they are appropriate for the business , and avoid very small cards since that will limit your ability to include sufficient information.
Thank you notes typically fold in half with Thank you on the top and the inside blank. Hand write your thank you on the bottom half or the right half of the inside of the note, depending on how the card works, so that your note is immediately visible without having to turn the card to view it when opened.
If you are sending a word processed note, be sure to have good quality paper in your printer with, hopefully, matching envelopes for you to use.
Three Templates For A Perfect Interview Thank You Email
If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.
As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!
Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.
When writing your post-interview thank you email, keep these three things in mind:
To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!
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How To Send An Engaging Follow
After a job interview, it’s only natural to want an update on the hiring process, particularly if you feel it went well. However, there are several potential pitfalls to avoid when sending a follow-up email after the interview. If you come across as pushy, sloppy or too informal then you could damage your chances of landing the job.
Think About Laying The Groundwork Immediately After Your Interview
While you can’t control whether a recruiter gets back to you or not, there are things you can do ahead of, or immediately after, your interview to improve your chances of not being ghosted.
Keep the ball rolling with the recruiter, Davies said. After your interview, make a point of asking the recruiter, hiring manager, or interviewer if you can follow up with them, Davies said.
But don’t lay it on too thick, Simon Wingate, the managing director of the job search site Reed.co.uk, told Insider.
“There’s an important difference between showing interest and being over-zealous,” he said.
Listen carefully for their preferred method of communication whether that’s via email or phone and be respectful of any response times they mention, Wingate said.
Sending a friendly email or quick call thanking the interviewer for their time and inquiring about the next steps could boost your chance of securing the job, he added.
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Staying In Touch Email
Following your update, if you still have no reply, or the employer tells you that they have filled the position, it’s ideal to send an email that shows your interest in staying in touch. The goal of this communication is to establish a professional relationship with someone who may help you develop more skills. They may also be more likely to consider you for future open roles.
Like your update email, keep this one brief. Direct this email to the hiring manager.
Subject line: Keeping in Touch
I sincerely enjoyed my conversation with you and the other team members at DHY Inc. In particular, I found the account you gave me of your own career path very encouraging. As someone who’s aspiring to build my career in the music industry, I’d love to gain a better understanding of the way you have developed your knowledge in this field.
I would be so very grateful if we could speak again. I’d love to talk on the phone or meet in person over a coffee for a few minutes if you happen to have some time.