Tips For Sending A Thank You Email
Consider these tips as you prepare your email to follow up about your interview:
Be confident. Your email should reflect the same attitude and confidence you displayed in your interview. Refrain from expressing any doubts about your qualifications or the role.
Be timely. It is important to send your email shortly after your interview. Try to send your message within 24 hours of your interview, especially if the hiring manager is making a quick decision.
Mention anything you forgot. A thank you email is a good opportunity to mention anything you did not have the opportunity to discuss during the interview. For example, you may mention why you think you could be a good fit within the company culture.
Proofread your email. It is important your email is free of inaccuracies or grammatical errors. Proofread your message for typos, especially misspellings of important names.
Provide examples. Sending an email may allow you to share examples of your work that you mentioned during the interview. Consider including a link to your portfolio or attachments, and explain what you are sharing with the interviewer.
Revisit any issues. An email allows you to expand on subjects you may feel you did not properly address during your interview. For example, you may provide longer answers to questions you felt unsure about answering.
What Is A Thank
A subject line is the information you type into the subject field of a message of thanks before emailing the hiring agent who interviewed you for a job. While the subject line only includes a few words, developing it is a key step for interviewees due to several reasons, including:
- The hiring agent sees it first. The subject line is the first section that hiring managers see of your thank-you email, and they can see it before opening your message. If you made a good impression in your interview, seeing the subject line can be an effective reminder that communicates your professionalism and enthusiasm to the recruiter even if he or she is too busy to read your message immediately.
- It can help you stand out from the crowd. Interviewers often have full inboxes with messages from job seekers, company emails, and messages from mailing lists. Consequently, its easy for a recruiter to miss an email in the inbox clutter. A great subject line can differentiate your thank-you email from other messages and motivate the recipient to read it quickly.
- It can help you to build a relationship. An engaging subject line in a timely thank-you email can build rapport with the interviewer by capturing his or her attention, starting a conversation, and further solidifying the good impression you made at the interview.
What Is The Preferred Method Of Sending A Thank
Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”
On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.
“I prefer handwritten notes,” said Rachel Sutherland, founder of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”
If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.
“The content of the message is more important than the method of delivery, be it email or a handwritten note,” said Beverly Friedmann, content manager at MyFoodSubscriptions. “That said, a handwritten card is certainly a nice gesture that you don’t typically see these days.”
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When Is The Best Time To Send Your Thank You
This is a question I get a lot.
When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.
When it comes to thank you notes, the golden rule is simple:
The Best Time To Send Your Thank You Note
Send your thank you as quickly as you can while still allowing yourself enough time to craft a quality email.
If you’re a numbers person, shoot for 30 minutes 2 hours after the interview, but don’t pull your hair out if you can’t get it out until later in the day. Life gets in the way and it’s far more important to send it later then not send it at all.
How Do You Say Thank You For Hiring Me
Examples of ways to say, thank you for giving me this opportunity
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How Should I Send A Thank You Note
Some people prefer to send handwritten thank you cards, while others opt for quick email delivery. Although a written note is more personal, it can take several days for a card to arrive by mail. Unless you plan to deliver the note directly to the recipient or a proxy in person, you may want to email your thank you note instead.
Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
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If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.
As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!
Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.
When writing your post-interview thank you email, keep these three things in mind:
To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!
Tips For Writing A Thank You Letter
The quality of the thank you letter that you send is very important. Use the letter as an opportunity to make a pitch to the employer for the job, pointing out the traits and skills that make you a good choice for the position. You can also use the letter as an opportunity to clarify or expand on points that came up during the interview. Proofread carefully before sending the letter so that you can be certain that it reads well and is free from typographical, spelling, and grammatical mistakes. See Sample Thank You for Interview Letter for an example document.
Here are some suggestions for writing an effective thank you letter following an interview:
- Thank the Interviewer
The first thing you should do when writing this type of letter is thank the interviewer for taking the time to meet with you. Everyone likes to feel that his or her time is respected, and including this piece of information at the beginning of the thank you letter gets the content started off on the right foot.
- Be Enthusiastic
Be sure that the tone of the letter conveys your enthusiasm for the job. Along with education and prior work experience, a prospective employer will consider whether the job applicant is enthusiastic about joining the company. The hiring manager is looking for someone who can has the work ethic to come to work on time and be productive once he or she is on the premises.
- Clarify Points Covered During the Interview
- Discuss Next Steps
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Thank You Email After A Phone Interview
After a phone interview, a well-worded thank-you email can help you make an impression on the interviewer and gives you another chance to demonstrate your enthusiasm and remind them why you are the best person for the job. It should be a brief, informative, and professional email that expresses your appreciation and reaffirms your interest.
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Why Is A Thank
A thank-you email after a Zoom interview, just as with an in-person interview, is a great way to follow up with the hiring manager and express your gratitude. It shows the hiring manager you’re passionate about the position and the potential to work with them. If the hiring manager had a lot of video interviews, sending a thank-you email also reminds them about your experience, what you discussed during the interview, and why you’re a good fit for the role.
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Following Up When You Haven’t Heard Back
The key to a great follow up is being politely persistent without being overbearing.
First, check back to see if the hiring team gave you a timeline. If the recruiter said, we’ll get back to you in a couple of weeks, don’t send a follow up one week later. Respect the timeline, but don’t be afraid to follow up right when it ends.
Set a reminder in your phone or calendar for two weeks!
If you didn’t get a clear timeline, my rule of thumb is to follow up every five business days.
Austin’s Five Day Follow Up
My rule of thumb is to follow up every 5 business days when you haven’t heard back and haven’t been given a timeline.
Here’s a quick email template you can use:
I hope you are having a great week!
I wanted to reach out and express my continued interest for the role. I know this is a busy time and I completely understand that there is a lot going into this decision.
If there’s anything else I can do or provide that would be helpful, please let me know!
Tips To Write A Thank You Letter
Make it a habit to send thank you messagesAlways send a thank you note whenever you receive help in your job search, after a job interview, an internship among other situations that you receive assistance in your career.
Do not postponeSend a thank you message as soon as you can-the earlier the better. This is especially vital after job interviews you want to convince the recruiter that you are the exceptional candidate for the role before a decision is made.
Be concise and straightforwardKeep the letter short-not more than one page. Include the relevant information and express gratitude.
Sell yourselfIf its an appreciation letter after an interview, use the letter to restate why you are the best candidate. Provide information that you had failed to mention during the meeting and is relevant to the position.
Use the right formatWhen deciding the format to use, email, handwritten or typed letter, consider the companys culture. However, stick to a formal business letter format. Restrict yourself to using 10-12-point font, a standard font such as Arial, Times New Roman, Verdana among others are advisable.
Edit and proofreadThoroughly edit and proofread your letter-ensure the final copy is professional and refined. Pay attention to details, leave a blank line after the salutation, each paragraph and before the closing. Ensure that you rid your letter off any typos and grammatical errors.
Do you send thank you letters after interviews? Leave us a comment below.
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Example Interview Thank You Email #:
Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.
Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.
Dont hesitate to contact me in the meantime if you have any questions or concerns.
Best regards, Biron Clark
However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.
Input Details From The Conversation
It is also important that you share any additional details from the interview while referring specifically to the firm’s name and the job title. Considering that the interviewer may have interviewed several people simultaneously, it’s easier for your interviewer to remember you. Also, find a way to connect what you’ve learned about the role and company to your own interests to better position yourself for the job.
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What Should Be Included
Smith suggested including the following elements in your thank-you note:
- A salutation. Even if you have been referring to the interviewer in a more casual way, in the thank-you note, use the more formal form of address.
- A sincere and specific expression of appreciation along with a concise description of what is being appreciated.
- Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are.
- Confirm you’re a good fit for the role.
- Close with final expression of gratitude.
Augustine cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview, but summarizing your qualifications is appropriate.
As with your resume and cover letter, customize your thank-you note. Double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person, if you have his or her contact information.
How To Write A Thank You Email After Your Phone Interview
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The phone interview is one of the most important parts of the job interview process. To make yourself stand out to employers, you should send a thank you email after the phone interview to show your professionalism and politeness. Your thank you email should be brief and informative as you remind the interviewer why you’re the best fit for the position.
In this article, we explain why a thank you email after a phone interview is important, how to send one and include a template and examples of effective thank you emails to help you write your own.
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How To Write A Thank You Email After A Phone Interview
As you write your thank you email, you should focus on the items discussed in your interview and highlight any skills or qualifications you’d like the interviewer to remember. Follow the steps below to write an effective thank you email once the phone interview is complete:
Take notes of the interviewer’s name and any other important information.
Create your subject line and greeting.
Thank the recipient for the interview.
Explain what makes you the best fit for the role.
Expand on any discussions you had in the interview.
Mention that you look forward to hearing from them.
Add your signature and proofread.
Yes You Should Send A Thank You Email
The post-interview thank-you email probably isnt going to make or break your chances of getting a job. But you should probably send one anyway, as theres more downside associated with foregoing the formality.
If you dont send one, the hiring manager may notice and subsequently doubt your enthusiasm for the position, said career coach Kirsten Nelson. A polite follow-up might not cinch the job for you, but it at least shows that you want to work there.
Theres even more downside if you dont send a thank-you email after having been interviewed for a customer-facing position, like a sales or customer success role. Hiring managers want to see candidates in these positions demonstrate initiative and follow-through, said Stephen Jensen, director of mid market atKeepTruckin.
With sales, you want follow-through, you want to evaluate their forms of communication because it gives you some indication of how that candidate will be at your company in the role, Jensen said. You want to see those built-in best behaviors.
Theres upside to sending a thank-you email as well. They help candidates stay top of mind with hiring managers, even after the interview process is over.
Shwetha Shankar, vice president of customer success atTray.io, had once passed on a candidate for a role she was hiring for, but the persons thank-you email stuck out to her. So when a better-fitting role opened up down the road, the thank-you emailer was the first person Shankar reached out to.
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