Sunday, March 3, 2024

How To Write A Follow Up Interview Email

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Example Email: Portfolio Included/forgot To Mention During The Interview

How To Write an INTERVIEW FOLLOW UP EMAIL! (The PERFECT Follow Up Email after a JOB interview!)

This is a good email to use to give more information to hiring managers to aid in their , or in case you forgot to mention something during your interview.

This type of follow-up email gives you the chance to remind employers of your skills, qualifications, and, again, how awesome you are.

Ms. Frizzle,

I would like to thank you again for meeting with me to discuss the opening you currently have at your company. It was a pleasure to meet with you and your staff, and I would welcome the opportunity to work with such a team.

In addition to the that I could bring to the role, I am an experienced team player with enthusiasm for group assignments. I am confident that as a member of your team, I could exceed your expectations.

If more time had been available during the interview, I would have liked to go into detail about my responsibilities and accomplishments at . As a helpful resource, I have enclosed a portfolio that highlights my experience in . If you feel that my skills align with the needs of the company, feel free to contact me for further discussion.

Best regards,

Timing Is Everything For Follow

The timeline for hiring a new employee can vary significantly from position to position. Your hiring manager may also have a ton of other interviews or work on their plate, which could further delay their decision.

When it comes down to it, if you dont receive anything back from your thank you email or you’re follow-up email within a month, the chances are pretty slim that youve been selected for the position.

As a general rule of thumb, you should send a thank you email within a day or two of your interview if you have not immediately heard back from your hiring manager. If you did get hired very quickly, it is still good to send a thank you email detailing your gratitude for the interview and your excitement to start the position. This will make you seem like you actually care about the position and will put the hiring manager at ease regarding your friendliness and professional behavior.

When it comes to a follow-up email, you will want to send it out approximately one week after the interview was conducted. It takes a lot of time for businesses to interview prospective employees and make important decisions. This is why a thank you email should be sent first, and when you have not heard anything or received a response within a week, you should send that follow-up email.

We get that youre probably very anxious about the interview and nailing that job. Still, it is essential to be patient.

Collect Contact Information Before You Need It

After the interview and before you even consider rushing home to draft that perfect follow-up email, make sure you do one thing: Grab the business cards or contact information of everyone you spoke to.

And I. Mean. EVERYONE.

Was there someone who screened you on the phone before you got the interview? Get their email.

Was there a panel of interviewers? Get all of their contact info.

Did a receptionist escort you to a waiting area and grab you a glass of water before your interview? Grab her business card too.

I cant think of a single employer who wouldnt LOVE it if their receptionist told them about the awesome interviewee who emailed them to thank them for helping them that day. They could also be your future coworker, so its an easy way to start building a great relationship.

The little details go a long way when it comes to the follow-up.

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How To Conclude Your Interview Follow

In the sample emails above, youll notice a mix of different ways of signing off and concluding the email. You can choose whichever option sounds natural for you, as some are more formal than others.

Heres a complete list of good, reliable options for how to end your interview follow-up email :

  • Thank you for your time and consideration
  • Sincerely
  • Thanks so much
  • Thanks

You can also decide whether to write your first and last name or just your first name. Choose based on your previous interactions with the hiring manager or employer, and what you feel fits with the industry and company culture.

If youve been exchanging emails with the hiring manager on a first-name basis, you can just sign your email with your first name.

Express Interest In The Position

How to write good follow up emails after the interview ...

Yes, you want the job!

This is the bottom line of why youre following up.

As mentioned earlier, many hiring managers expect candidates to follow up after an interview.

In an initial follow up after an in-person or phone interview, you should make your interest in the company clear:

After learning more about the position, Im eager for the opportunity to be a part of your team and help .

If following up after a second interview, take your interest a little further:

After learning more details about , Im even more enthusiastic about the opportunity to make an impact in the future of .

In an email to check in, you can keep this brief, but reiterate your hope to be hired:

You expressed that you were looking for someone with new ideas and a willingness to put in the hours. Im still interested in the position and am eager for the chance to show you that I could meet your expectations and exceed them.

If hoping to keep in touch, you wouldnt express your interest in the position, but in maintaining professional contact with the individual:

I enjoyed connecting with you. I learned quite a bit by observing the culture at . I would love to keep in touch.

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What To Include In Your Follow

It’s important to be disciplined when sending your follow-up email. Follow this guide for a simple, professional message that gives you the best chance of receiving a response.

Subject line

There is no need to spend hours deliberating over a snappy subject line. The most effective approach that is likely to get your message opened quickly, is to respond to the most recent email between you and the interviewer or HR manager. If this isn’t possible simply include your name, the date and time of the interview.

As a guide, follow this format:

John Smith – Re: Interview on Tuesday at 4pm


If you’re on first-name terms with the person you’re contacting – you may have exchanged multiple emails and spoken face to face by this point, then it is fine to open your follow-up email by using their first name. If not, or if you’re unsure, stick with their title and surname .

Body text

Keep it simple. Presumably, the main reason you’re emailing is for a progress update – the interviewer will know this before they’ve even opened your message. Be polite but direct:

  • Thank them for their time in the interview.
  • Explain that you’re following up on your interview – remember to be specific about the job, mentioning the job title and interview date.
  • Restate your interest in the position and say you’re keen to hear about next steps.
  • Ask for a progress update, explaining that any information they can provide would be greatly appreciated.

Signing off

Final checks

How Do I Request An Immediate Action

Format of an action required email

  • Part 1: Greeting. Writing salute in an action required email is not different from other business emails.
  • Part 2: Introduce yourself
  • Part 3: State the action youre requiring.
  • Part 4: Give a deadline if you can.
  • Part 5: Offer to provide assistance.
  • Part 6: Closing.
  • Recommended Reading: What To Ask A Cfo In An Interview

    How To Send An Engaging Follow

    After a job interview, it’s only natural to want an update on the hiring process, particularly if you feel it went well. However, there are several potential pitfalls to avoid when sending a follow-up email after the interview. If you come across as pushy, sloppy or too informal then you could damage your chances of landing the job.

    Hours After An Interview

    How to Write a Job Interview Follow Up or Thank You Email

    Remember, expediency is key. It demonstrates enthusiasm and all-around professionalism. In your thank-you email, you’re going to want to express gratitude, remark on something you learned, tie yourself back to the position, and close with more thanks. See the tips below for more on this.

    Dear Mr. Parker:

    Thank you for taking the time to meet with me today. I enjoyed learning more about the Digital Marketing position within ABC Digital. It’s an excellent match for my skills and interests, given my background as an SEO Specialist.

    Your award-winning team and superb sense of camaraderie confirmed my desire to become a member of your team. In addition to my enthusiasm, I’d also bring my social media expertise, time management skills and team player mentality to the department.

    Thank you again for reserving an hour out of your busy schedule to interview me today. I remain very interested in becoming a part of your team and look forward to speaking with you again!


    Below, youâll find an editable interview follow up email template. Feel free to use it to devise a professional response that just might land you the job of your dreams!

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    Why Interview Follow

    Following up after an interview falls into the category of unwritten societal rules: although very few interviewers would ever explicitly tell you to do it, its often expected all the same. For example, sending a thank-you note after an interview is simply considered common courtesy . If you fail to do so, a recruiter might think that youre cocky or ungrateful.

    For another reason, recruiters are busy people. At any one given time, a recruiter may be coordinating with dozens of candidates to fill the open requisitions theyve been assigned to. While recruiters are usually hired for their organizational skills and ability to maintain many different touchpoints at once, theyre still human, so things can slip through the cracks from time to time. If you dont follow up to give them certain materials they need, or remind them that they said they would follow up with you at a certain time, you might just get left behind.

    And finally, following up after an interview demonstrates that youre passionate about the opportunity at hand. And as any recruiter can tell you, this is one of the biggest criteria they look for in job seekers. Proving that youre invested in a job and company signal to a recruiter that you would be a high-quality hire who would likely stick around for the long haul.

    Why Write A Follow

    Thanking the people you communicate with during each part of the hiring process is a demonstration of your gratitude. It also suggests that you are excited about the position. This may increase your chances of getting to the next interview or receiving an offer.

    Write a thoughtful follow-up email to convey your enthusiasm for the job. When you show your enthusiasm and mention specific parts of the interview that stood out, you show hiring managers that have excellent active listening and communication skills, which are very valuable. You can also remind interviewers of your unique qualifications that make you a good fit for the job.

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    Additional Items To Include

    There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.

    Examples of additional items to include the following:

    • Hyperlinks to things that were discussed in the interview .
    • Attachments, such as work youve completed in the past .
    • A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
    • References, if you were asked to provide them.

    Example Email: Is The Position Still Available

    Sample Follow Up Email After Interview

    This is a good follow-up email to use if you want to get an idea of where you stand in the hiring process. If youre not sure which follow-up to use, this is a safe bet. This technique basically asks for any new information about the hiring process regarding the job you interviewed for.

    Ms. Frizzle,

    Its been weeks since we spoke about the opening for your companys opening for a . At the end of our meeting, you mentioned that your company would respond with a decision soon.

    Because I have not heard back from your company yet, I wanted to check in with regards to my status in the hiring process. If the position is still available, I would like to reiterate my interest in working with your company.

    If your company is seeking a performance-oriented individual to fill this role, I feel that my experience and skills will be a valuable contribution to the department.

    If you would be interested in scheduling another meeting to discuss how I could contribute to your company, please feel free to reach out to me at your convenience.

    Best regards,

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    How To Write A Follow Up Email Regarding A Job Interview


  • Greet the recipient by their first name.
  • Explain that youre following up regarding the job you interviewed for, to ask about the status.
  • Be specific when mentioning the job include the job title, the date you interviewed, or both.
  • Also, how do you write a follow up email after no response interview? Hi , I wanted to follow up to see if there have been any updates regarding the position that I had interviewed for on . Im still very interested based on what I heard in the interview and Im excited to hear about next steps, so any information you can share on your end would be great.

    You asked, how do you follow up after a job interview?

  • Address the person you are emailing by their first name.
  • Mention the job title of the role youre following up about and the date you interviewed to refresh their memory.
  • Confirm that youre still interested in the position and that you are eager to hear about next steps.
  • Finally, ask for an update.
  • Also know, how do you politely ask an interview result? Explain that youre following up regarding the job you interviewed for, to ask about the status. Be specific when mentioning the job include the job title, the date you interviewed, or both. Reaffirm your interest in the position. Ask directly for an update and say you look forward to hearing about the next steps.

    How To Send A Follow

    Learning how to send a follow-up email after an interview is pretty simple, and there a few core considerations you should build your personalized message around. These include:

    Say Thanks Naturally, thanking your interviewers for their time and the opportunity for you to share your skills and experience should be the first thing you do when considering how to write a follow-up interview email. Saying thanks gives you another chance to express your enthusiasm for the position, while also showing motivation and ambition qualities that are highly prized in a professional environment.

    Answer Open Questions If there are questions that you feel you didnt answer well, or that were left open for other reasons, the follow-up email is your opportunity to address them again. The key, however, is to be succinct a three-page email going over everything you said in the interview is not likely to be received well. Additionally, include links to examples of your work that tie into specific points made during the interview.

    Inquire About the Next Steps If you want to follow-up on an email after an interview when you havent heard back, one approach is to inquire about the next steps in the process. Particularly if this information wasnt provided during the interview, you have the perfect opportunity to reach out and touch base. Offer to provide more information if required and ensure you include your contact details and times you are available to chat.

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    Mention Something You Discussed During The Interview

    If youre a good conversationalist, youll probably recognize this trick. The idea is that when you meet someone again, mentioning something you discussed the last time you met shows interest. Its incredibly basic, but it can help other people perceive you more favorably.

    Chances are you covered a lot of ground during your interview, which may have included a specific tangent or interesting comment. If you can recall something of that nature and slip it into your email, it not only shows you were paying attention, but it can also help jog their memory. Lets go over another quick example:

    Hello Mr. Doe,

    You may recall that I interviewed for the position of COO last week. We had a great chat about the company and the prospects for the next few years. I was particularly interested by your mention of how to automate processes to increase productivity.

    I wanted to take a minute to thank you again for your time and re-iterate my interest in the position.

    All the best,

    As always, remember to keep things rather brief. Some interviewers might appreciate an in-depth email about a subject you discussed. However, in most cases theyll get a lot of messages like yours to read through, so theyll appreciate you being concise. If you can strike a nice balance between sounding professional, keeping things brief, and reminding them who you are, it should vastly help your chances of getting hired!

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