Begin With A Strong Subject Line
Good subject lines are concise and convey appreciation for your interviewer’s time.
Here are some optimal interview follow-up email example subject lines:
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Thanks so much for your time!
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It was wonderful speaking with you!
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Many thanks for the opportunity
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In gratitude
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In gratitude for your valuable time and advice
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Follow up regarding
You can also personalize the subject line even more so it stands out in the hiring manager’s inbox. Include your name, the position you interviewed for and the date. For example, “Jordayn Lemieux, Product Owner Interview 28/7.” Another option is to reply to a current email thread, which may already contain all of your information and credentials.
A Guide To Effective Post
Once your interview is over, you can breathe a sigh of relief. The most challenging part is over! Now, all you have to do is sit back, relax and wait for the response. The ball is entirely in their court⦠right? Not so fast. While itâs definitely true that the hardest part is over, thereâs still work to be done to ensure that you stay on top of your interviewersâ minds. In this guide, weâll share interview follow-up email templates that will win over recruiters and hiring managers and benefit your application.
Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
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Should I Send A Thank You Email After An Interview
Should I send a thank you email after an interview? This is a question that will be running through the mind of many interviewees after an interview? Yes! You need to send a thank you email after an interview.
Do you care to know more about it? These are some reasons why you need to send a thank you email after an interview:
66. You Will Appreciate The Interviewer
It goes a long way for someone to create time for you. After an interview, send a thank you email to the interviewer thanking him/her for creating time for you.
67. To Remind The Interviewer
Writing an email after an interview will help the interviewer keep you in mind. The interviewer will remember to go through your work and qualifications again to employ you.
68. To Show You Are Ready To Work
It will show the interviewer that you are ready to work In the company, not to play
69. It Will Reveal You Are Interested In The Job
It is not all the people that went for interviews that are ready to fill vacancies. If you send an email after the interview, the employer will see that you are interested in the job.
70. You Can Convince The Employer Further
Writing an email after an interview will also allow you to show more of your skills and convince the interviewer that you know more about the job.
71. Reveal Your Communication Skill
You can convince the interviewer that you have excellent communication skills by clearly writing the email.
72. Add More Information
73. To Earn More Respect
74. To Motivate The Interviewer
Is It Best To Send A Thank You Email Or A Note/letter
I get asked this frequently: Whats your opinion on sending a thank you email, versus mailing a thank you letter after your interview?
For most people, I recommend email. There are three reasons why:
However, in specific cases, you may want to send a thank you letter in the mail after an interview.
A paper thank you note/letter might be better if youre in a very traditional industry . Or if youre interviewing for a very high-level position .
But for most job seekers, I recommend sending a thank you email.
One more option to consider: You can write a personalized thank you card and then send a picture of it digitally, either in a LinkedIn message or in an email. Thats a good way to stand out and give a more personalized feel to a digital message.
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Be Mindful Of Their Timeline
In general, when youâre following up with your point of contact, keep their timeline in mind. If they told you they need two weeks before theyâd be ready for next steps, give them the full two weeks plus a day or two to account for delays on their end before you reach out.
There are instances when you may consider following up before their timeline. One example of when this would be appropriate is if you receive a job offer from another company. Whether you are leaning toward accepting the other offer or still want to prioritize this opportunity, reaching out to your point of contact to let them know about the shift in your timeline could help both of you make the most informed decision moving forward.
How To Write An Interview Thank You Email/note
Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.
Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!
As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!
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When To Send Thank You Email After Interview
When to send thank you email after interview has become a question rumbling through the minds of many job applicants. To date, most dont seem to have gotten the answer, because individuals kept asking the question regularly.
Although there isnt a specific day to send a follow-up thank you email after an interview but sending it one week or more after an interview is not recommended, because by then most organizations might be done sorting out every application and interview.
As you are already aware, you are sending it to aid your application and consideration for the selection process. Thus, sending the thank you email earlier after the interview will be better. You are to send a follow-up thank you email after an interview at most three days after the interview.
I guess your question about when to send thank you email after interview has been answered. You can go ahead and send those short and sweet thank you email after the interview within the above-mentioned time interval.
Alternatives To A Traditional Thank You Letter
A tricky dilemma faced by applicants deciding how to thank an interviewer. This is hard because different hiring managers might have different expectations, companies might have different cultures, or your personality just doesnt suit some kinds of responses. Here is our list of methods for following up and useful advice on how to compose your message.
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Why Send A Post
Sending an interview thank you email offers several major benefits:
- It shows appreciation and genuineness to your interviewer.
- It reaffirms your interest in the position.
- It brings you to the forefront of your interviewer’s mind.
Aside from showing gratitude and respect for your interviewer’s time, a thank you email allows you to stand out among other candidates who didn’t send one. Check out our page on interview tips for help succeeding at your tech job interview. Remote interviews come with unique challenges, so read our phone interview tips, too.
Sample Thank You Email Template #1
Sarah,
I appreciate you taking the time to meet with me today about the job opportunity. I enjoyed learning about the role and where you see the company headed in the new few years.
I feel confident my experience with and will translate into similar success as your new
I can see by the types of projects you are working on that is an exciting place to work. I am highly interested in joining your team and contributing to its future successes.
If you have any more questions or need additional information from me please dont hesitate to reach out. I look forward to hearing back from you about the next steps.
Again thank you for your time.
Sincerely,
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The Bottom Line On Interview Thank You Emails
Many think that thank-you notes are trivial, but thank-you notes, done well, are a great way to differentiate yourself from other candidates. Take the time to follow the Email Thank You Dos and Donts, and send your thank you notes very quickly. If you forgot to send immediate thank you messages, send them as soon as you can better late than never! Good thank you notes demonstrate the high quality of your work, and all the characteristics you may claim, like: attention to detail, ability to communicate, comfort with technology, and knowledge about the job and the employer.
Short Interview Thank You Email Example
A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, youll want to be concise:
Subject line: Thank you for your time
Dear Ms. Owekwe,
Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position.
Im very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. Im enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.
After our conversation, Im confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Horizon. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.
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How To Write A Thank
Learn how to craft a follow up note that leaves a great impression with employers.
How you follow up with an employer after your interview is almost as important as the interview itself. And sending a well-written thank you email and/or letter soon after your interview is essential. Here are some tips for writing a thank you note that will impress employers.
Who To Write A Thank You Letter To
You should write a thank you note to each person that interviewed you.
Most interviews are one-on-one, making it clear that you should send the thank-you email to the person that interviewed you. This person may not be the same person that contacted you to set up the interview.
Some interviews consist of two or more interviewers simultaneously. In these situations, you can send an email directly to all of the interviewers. If you had a personalized connection with the specific interviewers, you could create a unique email to each individual separately.
Finally, there are situations where you may have multiple one-on-one interviews with different people within the same company. You may meet with several rounds of people, from the hiring manager to your potential colleagues. In these cases, send an email to each individual you spoke with for an extended time.
Note: You may not have an email address to directly contact each person, but you can always try to find the individuals on LinkedIn. You can also try to guess their email based on the corporate email structure. Ex: If Susan Trout’s email is [email protected], you can assume that the other coworkers’ emails will be the first letter of their first name followed by their last name @company.com.
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Example Of A Casual Thank You Email
Dear Deepak,
I wanted to send a quick note to thank you for meeting with me Thursday afternoon. I truly enjoyed our discussion about different styles of teaching and was happy to learn more about the teaching position currently open at your school.
I am very excited about the possibility of joining your staff for the upcoming school year, and I feel I could truly succeed in this job. If you have any updates to share or further questions for me, please do not hesitate to contact me.
Thank you again for sharing your time.
Best,
Long Interview Thank You Email
In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.
Subject line: Thank you for your time
Dear Mr. Jefferson,
Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.
I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.
In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.
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When Should You Send A Post
You should send a thank-you email within 24 hours of finishing an interview even after an initial phone interview meant to screen candidates.
Send the thank you when you are still fresh in the interviewer’s mind is key. If you wait too long before sending the email, you won’t make as strong a positive impression.
Don’t draft a form note and send it the moment you hang up, though. Take time to digest the interview and personalize your note before hitting send.
Does Sending A Thank
It can, if the note is well written.
“There are times when the candidate has a terrible first round, usually due to nerves,” Smith said. “But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified.”
Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.
“I got my college internship at The Detroit News because I handwrote a thank-you note,” Sutherland said. “How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you.”
Augustine noted that sending a thank-you note doesn’t automatically increase your chances of getting the job however, dismissing this bit of post-interview etiquette might decrease your chances of receiving an offer.
“While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I’ve never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note,” she added.
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Best Sample Thank You Emails After An Interview
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If youre looking for how to write a professional thank you email or note after your interview, youve come to the right place.
Im going to share exactly what to do when thanking the employer, based on my experience as a recruiter. And Ill give you plenty of sample thank you emails that you can use for inspiration, too!
Because the truth is: sending a follow-up message to thank the interviewer is a great idea, but if you dont send the right type of message, it can do more harm than good. So what you say matters!
Lets get started
