Saturday, March 2, 2024

What To Say In Post Interview Email

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How to Write a Thank You Email After the Interview & WOW Them!

One of the main differences between an in-person interview and a video interview is appropriate follow-up time. Just as you would for an in-person interview, it is highly recommended to send a thank you email as soon as possible. This is so for both one-way and live video interviews so, collect your notes from the interview and send them over right away.

While not required, a handwritten thank you note as a follow-up to a video interview may help you stand out. If you decide to send a handwritten thank you, youll want to get it in the mail ASAP to avoid a delay.

Since there is a hard deadline for completing a one-way interview, it is good to reach out once you have completed the video interview, and then again 48 hours after the interview deadline. This way, you will come off as persistent and will be fresh in the interviewers mind.

Second Interview Thank You Email

Questions Answered

Should I send a thank you email after my second interview?

What does a post interview thank you email show?

How to write a second interview thank you note?

Subject for thank you email

When to send a thank you note after an interview

Should you email or mail a thank you letter?

How long until you hear back after the second interview?

Your second interview wraps up. Now What?!

Should You Sit Around and Wait For Them To Get Back To You or Take Initiative and Send a Post Job Interview Thank You Email?

Since you know the overall nature of this article, I assume you picked the latter.

You made a very wise choice!

Sending a thank you email after a job interview is not only considered best practice but almost a necessity in todays work world.

The days of simply handing in a resume/job application before getting a call back are mostly gone.

Young professionals coming out of college and looking for their first job must differentiate themselves from more experienced candidates.

Learning how to write a thank you email for an interview can do exactly that.

A last-minute push for the job gives you a slight advantage over the competition and solidifies your interest in the role.

The extra step of creating a thank you email helps potential employers remember your name for the right reasons.

Template For A Thank You Email After A Phone Interview

An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. Youre in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

Subject Line: Thank you for your time today.

Dear ],

I appreciate having the opportunity to speak with you today about the ] position at ]. After our conversation, Im very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in ]

I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time.

Again, thank you for your time and consideration.


Recommended Reading: How To Conduct Virtual Interviews

Cold Candidate Interview Invitation Email

Image via Shutterstock

If you come across a truly excellent potential employee when sourcing candidates, you may want to talk to them immediately especially if theyre in a high-demand role, like a software engineer or developer. Use the following template when reaching out to a candidate for the first time to invite them to an interview.

Subject Line: Opportunity at

Hello ,

I came across your profile on and was interested in your recent work in . Im a recruiter at , and were looking for a that I think you would be a good fit for.

I would love to hear more about you and tell you about the role. Are you free this week for a quick 15-minute call? Im available at the following times:

Please let me know if any of these times work for you.

Looking forward to hearing from you.


Set Yourself Apart From Other Candidates

Thank You After Interview Email

The last paragraph should close with a summary statement on what sets you apart as a candidate. Express what you could bring to the opportunity. Invite your potential employer to ask you further questions. End with a call to action that invites the employer to contact you. For example, “If you have any questions about my qualifications, please don’t hesitate to call or email me. I look forward to hearing about the next steps.”

Sign your full name and include your phone number and email address so it’s easier for the employer to contact you.

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Why Write A Thank

There are multiple surveys and research that support why sending one is key:

  • TopResume: A survey by TopResume showed that 68% of employers and hiring managers say writing a short thank-you note post-interview matters. In addition, they mentioned 16% of interviewers rules out a candidate if they didn’t send a thank-you email.
  • CareerBuilder: In a survey by CareerBuilder, only 57% of candidates sent a thank-you note after their job interview.
  • Robert Half: 80% of hiring managers agree that receiving thank-you emails after an interview is helpful in the hiring process.

This means that 31% of qualified candidates didn’t send any type of follow-up email after their interview.

It takes about 5-minutes to complete this note. It’s clear job seekers should spend a few minutes to send one once the interview is complete.

Example Email: Checking In

If you havent heard back from an employer after an interview within a time frame theyve given you, or after two weeks since the interview, you can send a checking in email to your interviewer.

Making decisions on who to hire takes a different amount of time for every company. Sending an email to check in shows employers that youre waiting for an update while also reminding them of your excitement for the opportunity.

  • Mention the title of the position that you interviewed for in the subject line or opening sentence.

  • Keep this email concise. Let the employer know that youre still interested in the position and are looking forward to getting an update.

  • Offer to provide information in case its needed.

Ms. Frizzle,

I hope that youve been doing well since our interview weeks ago. Im emailing you today because I would like to check in on where I stand in the hiring process for the opening at your company.

It was a great opportunity to meet with you and I am looking forward to hearing about any updates. Please let me know if there is anything I can provide to assist in the decision-making process.

Best regards,

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Your Thank You: To Hand Write Or To Email

This is the first, and truthfully, the most difficult question to answer, even for managers. Some feel that handwritten notes have gone the way of the horse and carriage while others feel that its an essential way to prove youre thoughtful and dedicated. While any thank you note is a positive gesture, a handwritten note almost always will put you one step ahead of the competition. But thats not to say a thank you email doesnt do the trick, too, especially in a tight hiring schedule when a mailed note may arrive too late. We recommend a hybrid method: do both.

Send an email within 24 hours . Most likely, your interviewer is quite busy and will appreciate reading a quick email. Aim to drop a formal note into the mail the same day as well. With that being said, if you have bad penmanship: Just. Send. It. In. An. Email.

Email To Successful Candidate After Interview

How To Follow Up After An Interview? [Post Interview Follow Up] Learn This #1 Tip

Seamless communication with candidates is essential for a positive candidate experience. This includes keeping candidates posted on the status of their application all through your hiring process.

Especially when it comes to successful candidates, timely communication is important because their experience with your hiring process might influence their decision to accept your job offer, if you decide to hire them. Send the following post-interview email template to successful candidates to let them know theyve moved on the next hiring stage. Customize this template based on how you structure your recruiting process. For example, if you want to invite candidates to a second interview, propose a date and time in this email.

Automate the way you schedule interviews and send bulk emails to candidates using Workable. Request a demo to learn more.

Subject line: Interview with for the position

Dear / Hi ,

Thank you for taking the time to talk to us about the position. It was a pleasure getting to meet you and we think that youd be a good fit for this role.

If you agree, please reply to this email and Ill Also, feel free to reach out if you have any questions.

Looking forward to hearing back from you,

Read Also: How To Introduce Yourself In An Interview

Email Each Person You Interviewed With Individually

Today, especially with many people working remotely due to the coronavirus pandemic, it’s enough to email a note to your interviewer rather than try to track down a mailing address. Make sure to get each person’s full name and email address in order to send a follow-up within 24 hours of your interview.

To personalize your message, refer back to any small talk you two had during the interview, any commonalities you share or something about how your roles would work together directly if you join the team.

“Incorporate what you can into that note to remind them of the rapport you were building, and also to jog their memory about which candidate you are if they were interviewing a lot of people,” Augustine says.

Short Interview Thank You Email Example

A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, youll want to be concise:

Subject line: Thank you for your time

Dear Ms. Owekwe,

Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position.

Im very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. Im enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.

After our conversation, Im confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Horizon. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.

Thanks again,

Read Also: How To Handle A Job Interview

When To Send Your Thank

It’s best to send your thank-you email message within the first 24 hours of your first interview being complete. Even if that means you took your interview on a Friday.

Presume the interview took place at 3pm on a Friday. Send an interview thank you note immediately after the interview.

The hiring manager might have more interviews to perform. Regardless, they’ll see your email and it can help to show enthusiasm and excitement for the job opportunity.

The Benefits Of Sending A Thank

40 Thank You Email After Interview Templates

Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

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Example Email: First Follow

This email should be sent within the first 24 hours of your interview. In this email, highlight how your strengths and qualifications align with the duties of the position. Refer to your notes from the interview and the job description to choose words that will stand out the employer.

Communicate your excitement for the opportunity by showing your interest and your belief that you are the best person for the job. If theres anything you forgot to mention during the interview, this could be a good chance to bring it up.

  • In the first paragraph, mention the specific job title and thank the interviewer.

  • In the second paragraph, note the company name and a conversation point or goal that seemed important to the interviewer, and connect it to your experiences.

  • In the final paragraph, invite them to ask additional questions and close by saying youre looking forward to hearing back from them.

The Importance Of Following Up

Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.

Recommended Reading: How To Write A Thank You Letter For An Interview

Example : Handwritten Note

Dear ABC Company Team,

Can you believe its officially been five years since ABC Company and XYZ Creative started working together? I wanted to take a moment to thank you for a wonderful five years and celebrate everything weve accomplished. Please enjoy this gift basket as a token of our appreciation.

It has been a pleasure getting to know you all. Heres to many more years of successful partnership!


What To Avoid Asking In Your Follow

How to Write a Post-Interview Thank You Note (Template Included)

Now that you have a good idea of what to ask in your follow-up interview questions, it can be beneficial to review what to avoid asking.

It’s safe to say you should avoid bringing up money. At this point, hold off on asking about the salary and benefits situation. You’re getting ahead of yourself, and these types of questions could give off the impression you’re more interested in the pay and perks than the job and company.

You should also avoid asking about any reimbursements. If you had to travel for an interview and the company promised to reimburse you for those expenses, wait to bring it up. Chances are, it’ll get taken care of once the interview process starts coming to a close.

Finally, resist asking outright when you’ll know if you’ve been hired. There are more eloquent ways to inquire about the timeline of the hiring process without being too assertive and aggressive.

Overall, the job-search process takes time. You’ll have to be patient and do your best to leave the lines of communication wide open and luckily a simple question in your follow-up email can do just that.

Not sure if you’re effectively selling yourself during the job interview? Our TopInterview coaches can help!

Also Check: How To Send A Rejection Email For A Job Interview

Multiple Date And Time Options

Again, several of your candidates are probably currently employed, which means they need multiple options and at least a few days notice to schedule an interview. Proposing several date and time options helps mitigate back and forth and conveys flexibility.

While this is less feasible when scheduling group interviews, its still important to offer candidates some latitude regarding when their interview will take place. Include time zones when discussing possible times, even if you believe the candidate lives close to your office. This will help prevent scheduling errors.

Thank Them For Their Time

Thank your interviewer for taking the time to talk with you, and for working within the constraints of Zoom or Skype. As were all figuring out, virtual meetings are frigginexhausting, and interviewing someone over video call isnt fun. So acknowledging this shows some good emotional intelligence even as you acknowledge their effort.


Thanks so much for taking the time to meet with me yesterday. I truly appreciate being able to connect with you face-to-face, even though we cant meet in person these days.

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Here Is The Right Way To Reach Out For An Update Without Being A Pest

So youâve completed another milestone of your job search: going through a full day of interviews for your dream job . As far as youâre concerned, you nailed it! Youâre positive youâre a good fit and that itâs only a matter of time before they call you with an offer. But after two weeks of refreshing your email and checking your phone every few minutes, you start to get that sinking feelingâ¦perhaps the job interview wasnât the slam-dunk you had assumed. At this point, you may feel that the best decision is to cut your losses and move on. But donât!

Before you put that job interview in the rear-view mirror, follow up with the employer. Of course, keep looking for jobs until youâve receivedâand acceptedâan offer, but there are many different reasons that you may not have heard back from the hiring manager.

Chances are there are a number of other candidates and it could take some time for the process to be completed. There are countless other reasons a response could be delayed. Maybe the person who needs to approve your offer letter has been dealing with a family emergency. Maybe the entire company needed to jump on an urgent project. Maybe the head of the department you applied for suddenly quit and the company needs to replace them first.

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