Tuesday, April 9, 2024

How To Write Email Thank You For Interview

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How to Write a Thank You Email After the Interview & WOW Them!

If you run a Google search for interview thank you notes, you’ll get all sorts of suggested mediums for sending email, phone calls, Twitter, text messages, and even hand written notes.

All of these can get the job done but we want to choose the method that’s going to make things fast and easy for the interviewer on the other end.

Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email :

When you’re in the room on interview day, it’s much more natural to ask for someone’s email than their phone number. On top of that email allows you to spend time crafting your response and you can track your them using a tool like Yesware to help gauge interest.

For those reasons, I recommend sending all of your thank you notes via email.

But what if I forgot to ask for their email and don’t have it?

No problem! There are plenty of tools out there that make it super easy to track down someone’s email address. My favorite is Mailscoop.io.

All you need is the person’s full name and the link to their company’s website and Mailscoop will spit it out in just a few seconds:

After you’ve got your hands on their email, head over to Mail Tester and plug it in to verify that it exists on the company’s email server. If it does, you’re good to go!

Show Gratitude While Highlighting Specifics

Appreciate the interviewer’s time while stating anything that stood out for you during the process. For example, you can thank them for providing insight into what the company does or for giving comprehensive feedback towards the end of the interview. When doing this, ensure the focus is on the interviewer while you demonstrate your enthusiasm for the job and role.

Keep It Short And To The Point

Hiring managersare busy, so you want to make sure your thank-you email is quick and easy to read. So keep it brief the career coaches interviewed for this article all said a few short paragraphs is a commonly prescribed length.

That said, make sure the reader can tell you put time and effort into the email. Even though its short, it shouldnt read like it was dashed off as an afterthought.

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This Is The Most Effective Post

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It was a pleasure speaking with you today. Thank you for the recommendation to read The Power of Less, maybe we can trade notes when you’re done with Tribes! We will be in touch about next steps soon.

That was part of a reply I received to a post-interview thank you email I wrote to a VP of sales. Four hours after receiving that reply, I got a call from the recruiter offering me a job.

A month after I was hired, I had a one-on-one with that VP and the first question she asked me was about the books we recommended to each other.

Leading up to the thank you email, we had spent 40 minutes on the phone together talking through introductions, behavioral questions, and case studies to see if I was a good fit for the role. While that conversation factored into the decision, my answers weren’t what stood out in her mind.

It was the personal touch that stuck.

As a candidate, you want to be focused on two things during the job search:

  • How can I build relationships with people who can influence the hiring decision
  • How can I stand out from all of the other candidates vying for this job
  • The post interview thank you email is a highly effective tactic that covers both bases. It’s also overlooked by 76% of job seekers. Talk about low hanging fruit!

    What To Do If You Are Invited For A Second Interview

    Sample Thank You Letter After Job Interview : Interview Thank You ...

    Depending on the company you are interviewing with, you may be asked to come in for a second interview. This often happens with larger companies with more elaborate recruiting systems. However, small companies also use multiple interviews to ensure you are the right fit for their team.

    If you receive a phone call or email asking you to come in for a second interview, you want to collect as much information as possible about who you will be speaking with and how it may be different from the first interview.

    For example, you will want to ask questions like:

    • Will I be meeting with the same team members as the other day?
    • Is there anything specific that I should be ready to discuss?
    • Should I expect to be tested on any particular skills?

    Make a note of all of this information and then prepare accordingly.

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    Sample Thank You Email Message #1

    Subject Line: Thank You – Marketing Assistant Interview

    Dear Mr./Ms. Last Name:

    I appreciate having the opportunity to speak with you today about the marketing assistant position at the ABCD company. The job seems to be a perfect match for my abilities and interests.

    In addition to my enthusiasm, I will bring to the position strong communication skills, flexibility, and the ability to encourage others to work cooperatively with the department. During our conversation, I noted that one point you stressed was your need for a Marketing Assistant who can work overtime and/or on weekends during product roll-outs and during the height of your sales season during the holidays. Please know that I am more than happy to go the extra mile and can ensure that I will be available to work extra hours as these are warranted.

    I appreciate the time you took to interview me, and look forward to having the opportunity to meet with you in person.

    Again, thank you very much for your time and for your consideration. I hope to hear from you soon.

    Best Regards,

    Thank You Email After A Job Interview

    A major benefit of emailed thank you notes is that they can be sent and received very quickly.

    A traditional handwritten thank you will take at least one day to be delivered and, depending on the organization, may sit in the mail room or on someones desk for several days before it is read.

    Surveys by both CareerBuilder and Accountemps have indicated that an emailed thank you note is acceptable to most employers in the USA.

    However, if the organization feels very old school, consider sending a formal thank you via USPS in an envelope with a stamp as a follow up to your emailed thank you.

    Remember that employers will view your thank you notes as a work sample demonstrating the kind of employee you would be. So, focus on sending the most professional thank you notes that you can, with good spelling, grammar, and use of technology.

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    Internal Interview Thank You Email Example

    Following a template like the one above simplifies the process while still delivering a direct and cordial response. Review this example internal interview thank you email example using the provided template to see the structure in practice.

    Subject: Thank you for meeting with me

    Dear Henry,

    Thank you for taking the time out of your day to meet with me about the junior manager position. I enjoyed speaking with you about the opportunity.

    As you know, I have 10 years of experience in the manufacturing industry, with specific skills in organization, communication and analytics. I’m prepared for the challenge the junior manager position would provide and would relish in this new opportunity.

    I’ve been a loyal employee of Hamilton Manufacturing for five years. I truly feel at home here. The inclusive company culture, hands-on leadership style and organizational drive for improvement make this an incredible place to work and continue to grow as a manufacturing engineer and, potentially, as a manager.

    Let me know if you need any other information from me to help you make a decision about the position. I look forward to speaking with you again soon.


    The Benefits Of Sending A Thank

    How to Write a Thank You Email After an Interview ( a Template!)

    Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

    With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

    You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

    Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

    Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

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    What To Include In A Thank You Email After A Phone Interview

    There are many elements you should include when constructing your thank you email after your phone interview. These can help you stand out and capture the attention of your interviewer. Some common sections to include in your thank you email are:

    • Subject line

    • Opening sentence thanking them for the opportunity to interview

    • A statement explaining why you’re the best fit for the position

    • Any additional comments regarding what you previously discussed in the interview

    • Extra information you were unable to discuss in the interview

    • A message stating you look forward to hearing from them

    • Your signature and any additional contact information

    Customize Your Emails After Each Step In The Interview Process

    Make sure you’re emailing everyone involved in your interview process and customizing your notes according to the stage of the interview process and what you discussed with that person.

    For example, if you’re sending a thank-you email to the recruiter who contacted you, you could include something like this:

    “Thanks for answering all of my questions about the role and setting up my next interview with ! I appreciated your insight into how the team measures success, and I believe my experience would bring a lot to the team.”

    Then, if you’re sending a follow-up thank you email to the hiring manager, you could include more details from your conversation:

    “Thanks for taking the time to chat with me about the position today! It was great to learn more about your strategy and approach to , and I completely agree with your philosophy on . I believe my experience could bring a lot to the role and the team — here’s my recent on the subject if you’d like to read more about it. I’m excited about learning more from your team’s VP in our conversation next week, which I appreciate you setting up.”

    Finally, if you’ve made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank-you email is enthusiastic and confident so the hiring manager has the most positive possible impression of you before making a decision:

    It’s amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go.


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    Begin And End The Message With A Thank

    When sending this e-mail, it’s important to start and end on an appreciative note. This method begins the mail with a thank you or any of its variants. Then you discuss important details and give context to the mail. Next, you appreciate them for the opportunity while reiterating the message and tone you used at the beginning. This method helps you structure your e-mail professionally and creates a positive impression on the reader.

    While starting your e-mail in an appreciative tone, contextualize it to fit the situation. For instance, if you’re sending the e-mail after an interview, you may start by thanking the interviewers for their time and for considering you for the opportunity. Alternatively, if you’re writing to a client, you may thank them for the time and offer to show more samples of your work.

    Sample : Informal Interview Letter Of Thanks

    9+ Interview Thank

    Subject Line: Luca Kharitonov Thanks for the interview!

    Hello Leo,

    Thanks for taking time out of your day to talk with me yesterday. Our conversation about the backend programming position was inspiring, and it was great to learn more about the role.

    This job sounds exciting, and I think that my master’s degree and experience make me an ideal candidate.

    Please reach out to me if you’d like to discuss this further. I look forward to hearing from you!


    Luca Kharitonov123-456-7890

    If you’re applying somewhere reasonably informal in terms of communication, you can do the same. This may also work well if you’re in a situation where you’re applying internally or already know the person interviewing you. Again, you want to be professional but informal wording, and a shorter letter may work in these cases.

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    The Importance Of Sending A Thank

    Sending a thank-you email is important because it reinforces your interest in the job, allows you to answer any additional questions the hiring manager has about your qualifications or experience and ensures you make a good impression.

    In short, a well-written thank-you note helps you stand out from other job seekers and increases your chances of landing a job offer.

    If you include anecdotes from your conversation, it’ll show the hiring manager that you actively listened and valued their time. These soft skills are difficult to teach in a work environment, so having them will make the hiring manager want to add you to the team.

    When To Send A Thank You Email After A Job Interview

    Send the message soon after the interview, preferably within the first 24 hours, even if the interview was on a Friday . You do not want to be that last interviewee to send a thank you, in case other candidates are also smart enough to send thank you messages.

    If you are unable to send the message in the first 24 hours, do not give up! Send the message anyway MUCH better late than never!

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    What To Do When You Are Offered A Job Position

    This depends a great deal on your situation. The recruiter goes through a tough process deciding to offer you a job, but you have a lot to consider as well.

    You should realize that when you are offered a job, either by phone or by email, this initiates a process of negotiation. One of the basics of negotiation is that you never want to be taken by surprise since it can lead to an irrational decision. Therefore, when you receive the good news that a company wants to hire you, follow this process:

  • Let the recruiter do the talking Have him/her share as much information as possible regarding salary, benefits, starting date, etc.
  • Ask clarification questions If there is anything that you are unsure about, try to get some clarity.
  • Dont act too fast The emotion of getting offered a job may push you to want to accept right away. However, recruiters often dont expect an immediate decision. Therefore, ask when they need you to make a decision. Chances are you will have a day or two to think it over. But if the recruiter wants your decision sooner, try to negotiate at least a couple of hours.
  • Again, its important not to overlook the importance of all the post-interview steps discussed above. And frankly, each of these steps is far less cumbersome than the amount of effort you put into building your resume, writing your cover letter and preparing for an interview. So stay focused and see the process through to the end.

    Stephen Kent

    How Soon To Send A Thank You Email After An Interview

    Thank You Email After Interview 3 Step Template [With Subject Line & Example!]

    Aim to send your post-interview thank you email the day after your job interview, between 12:00 pm and 3:00 pm. If your interview was on a Friday, then send your email the same day, in the evening instead of waiting a day. .

    Always make sure the email is sent within 24 hours of your interview so that your conversation is still fresh in the interviewers mind.

    If you decide to send your thank you note as a letter in the mail, you should still send it within one or two business days of your job interview. They wont receive it as soon, because the thank you letter needs to get delivered, but its best to send it soon after the interview so the employer receives your note relatively quickly.

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    Smoothing Out The Edges

    When you have a draft of your interview thank-you email complete, you will want to proofread it at least twice. You dont want to rely on the spellcheck and grammar correction tools alone.

    Double-check the spelling of names, your sentence structure, and if any words you intended to use are missing. After you have done your best to polish your thank-you email draft, get a second pair of eyes on it if you can. You will be surprised at how quickly a fresh perspective will reveal some of the details you may have overlooked.

    Mention Why You Are The Best Candidate For The Job

    When writing a second interview thank-you note, it’s important to specifically state why you are the best candidate for the job. Since you made it to the second interview, the stakes are high, and you are definitely being compared to other highly-ranked candidates for the position.

    This second thank-you note needs to serve as a strong self-marketing statement. There may be something you forgot to mention during the interviewso this is an opportunity to bring it up.

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