Advantages To A Phone Call After An Interview
If you need to convey something involving emotion or energy, then a phone call may be best. For example, if you leave the interview and think back to your answer to, Why did you choose this career? and you feel you didnt do a good job of describing why youre passionate about this line of work, then that passion will come through more strongly in a phone call.
Also, if youre sharing a piece of information where youd like to hear their reaction and be able to judge it and respond if needed, then a phone call is best.
For this reason, I often recommend a phone call for post-interview salary negotiation. Its a complex topic that usually involves some back-and-forth discussion, and you wont be able to have that conversation if you email the hiring manager.
For most other situations after a job interview, an email is better than a phone call, and Ill explain why below.
Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
Are You Unsure About The Next Steps
Try to ask this at the end of each interview in the future, but if youre unsure what to expect moving forward, its okay to contact the company to ask.
However, sending an email is better first option in most industries.
It depends on your industry and the specific people youre talking to, though. Ill discuss more about deciding if this person who interviewed you would want to be called in points 9 and 10 below.
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Be Patient After This
If you still havent gotten a response at that point, Id be patient. Theres a chance that an important person in the hiring process is on vacation, or that the person youve been emailing is extremely busy, sick, etc.
So I recommend waiting a minimum of 48-72 hours at this point, and in some cases, a full week is better to wait.
Sending another follow-up sooner than this wont help you get the job. So try to focus on other tasks in your job search while waiting to ask for an update again.
Once you do feel its time to take things further, heres who to email and how to write the email
Pick the next logical person in the company to email.
For example, if you were emailing an HR person before, try the hiring manager or somebody in the department youve been talking to in your job interviews. Or vice versa if youve emailed the hiring manager multiple times with no response, then try checking in with HR, a recruiter, or another relevant contact within the company.
Since this is a brand-new email thread, youll need to write a subject line. I recommend keeping it simple and using one of the example subject lines that I shared earlier in this article.
More Questions To Ask Your Interviewer
Well give you plenty more options of what to ask during or after an interview, but theres no way youll actually get to ask a hiring manager or recruiter all all of these. Browse through and choose a handful that you think are most important, or just use this as a tool to brainstorm valuable questions of your own.
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If Youre Writing A Pen
If you did all of these things, congratulations! You deserve to put your feet up and sip your favorite post-interview beverage .
What To Include In The Subject Line Of A Post
There are several items that you can include in your subject line, such as:
- Your first and last name: Remind the hiring agent of your interview by mentioning your name.
- The position you interviewed for: Include the job title, which can help separate your email from some of the other emails in the hiring managers inbox.
- Date of the interview: Add the date to help the interviewer recall your interview.
- A relevant query about the interview: Use this technique to stay in contact and build rapport with the hiring manager. Make sure that your question is relevant to the hiring process.
- A mention of additional information: If you have any relevant details to add to what you discussed at the interview, include this in the subject line and specify these details in the body of your email. This subject line format can lead to a dialogue and a better relationship with the interviewer.
- A positive reference to something the interviewer said or did: Complimenting the recruiter via the subject line indicates that you paid attention to the interviewer and appreciated the interview opportunity, so this is a practical tactic for an effective topic sentence. complimenting the recruiter can be a great item to include in your subject line.
- A thank you: Demonstrate your appreciation for the interview with a simple thank you and make a positive impression on the interviewer.
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Example Email: First Follow
This email should be sent within the first 24 hours of your interview. In this email, highlight how your strengths and qualifications align with the duties of the position. Refer to your notes from the interview and the job description to choose words that will stand out the employer.
Communicate your excitement for the opportunity by showing your interest and your belief that you are the best person for the job. If theres anything you forgot to mention during the interview, this could be a good chance to bring it up.
In the first paragraph, mention the specific job title and thank the interviewer.
In the second paragraph, note the company name and a conversation point or goal that seemed important to the interviewer, and connect it to your experiences.
In the final paragraph, invite them to ask additional questions and close by saying youre looking forward to hearing back from them.
How To Follow Up After A Job Interview
If possible, collect business cards from everyone you meet during your interview. That way, you’ll have people’s contact information on hand.
If you’re interviewing remotely or that isn’t feasible, check for the interviewers’ job titles, contact information, and the correct spelling of their names. If the information isn’t listed, look up interviewers on the company website or call the company’s main line. A receptionist may be able to access the company directory and help you gather up details.
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How Long Should You Wait After An Interview To Follow Up
You should follow up five business days after your job interview if you havent heard feedback from the employer. Or, if the employer provided an expected date for feedback after the interview, follow up one business day after that date has passed.
For example, if the hiring team said that they would inform you about the next steps within three days of your job interview, wait four days, and then send a follow-up email.
The idea is this will help you avoid looking too eager and desperate.
Note that you should also send a thank-you email within 24 hours of the interview!
Dont use these follow-up templates to email the company a day after your interview employers need time to make their decision. However, companies appreciate a brief thank you before theyve even made a decision.
You can use this article to write a thank-you email.
What To Include In A Thank
Here are the basic points you should include in just about any thank-you note you send after an interview, and a few optional ideas:
- Express thanks for the interviewers time.
- Briefly reinforce why youre interested in the job and why youd be a good match.
- Consider adding something that you and the interviewer discussed while getting to know each other that makes the thank-you email more personal.
- Offer to answer any questions they might have.
- Add relevant examples of your work, or suggest a solution to a company problem that came up during your conversation.
- Close your email by reiterating your appreciation for the interview and asking about next steps.
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Show Off An Accomplishment
This wont always be possible, but in certain fields and situations, you may have a recent accomplishment to show off. For example, if you work in PR and have just got your company some amazing press you could share it. If you have organized an event that went off without a hitch, you can mention that.
Why Write A Follow
Thanking the people you communicate with during each part of the hiring process is a demonstration of your gratitude. It also suggests that you are excited about the position. This may increase your chances of getting to the next interview or receiving an offer.
Write a thoughtful follow-up email to convey your enthusiasm for the job. When you show your enthusiasm and mention specific parts of the interview that stood out, you show hiring managers that have excellent active listening and communication skills, which are very valuable. You can also remind interviewers of your unique qualifications that make you a good fit for the job.
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How To Ask Interview Status: More Tips And Advice
- Keep it short, specific, and to the point.
- Be professional. Avoid unnecessary details.
- Dont come across as desperate. A common way to come across as desperate is a natural desire to sell yourself, again, in the email.
- Dont accuse or attack the contact for making you wait.
- Give HR at least 3 days to reply.
- Waiting to hear an interview result is tough. Stay strong!
How To Ask Interview Status: 2 Sample Emails
You finished the interview a couple days ago. Now comes the most nerve-racking part: the wait. After waiting a couple of days, you cant stand it anymore. You deserve to know whats going on. Did you get the job or not? You can only wait so long. If theyre not going to choose you, youll want to move on with your life.
Here are our tips, along with two of our favorite sample emails on how to ask.
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How To Follow Up By Email After An Interview:
Step 1: The Follow-Up Email Subject Line
Follow up email subject lines are important. They decide whether your email gets opened, and how fast.
Id recommend following up with whoever said theyd been in touch. Or follow up with whoever youve been talking to for scheduling, etc.
The best subject line, and the one thats going to get opened faster than anything else, is to simply reply to the latest email between the two of you.
Itll look something like this:
Re: Interview on Thursday at 10 AM
Theyll open it immediately because itll appear as part of the previous conversation. Much better than starting a whole new email for this.
Step 2: The Body Of Your Follow Up Email
Id keep it simple and straight-forward. Dont be shy or unclear. Tell them youre excited to hear back and wanted to check if theres an update or a decision yet.
Best follow-up email if you already sent a Thank You email:
Hi < NAME> ,
I wanted to follow up to see if there have been any updates regarding the < JOB TITLE> position that I had interviewed for on < DATE> . Im still very interested based on what I heard in the interview and Im excited to hear about next steps, so any information you can share on your end would be great. Thanks!
Note: This template above is best if youve already sent a Thank You email a day after your interview. Im going to give you one in this article coming up in a minute, so keep reading.
Best follow-up email if you DIDNT already send a Thank You email:
Example Email: Is The Position Still Available
This is a good follow-up email to use if you want to get an idea of where you stand in the hiring process. If youre not sure which follow-up to use, this is a safe bet. This technique basically asks for any new information about the hiring process regarding the job you interviewed for.
Its been weeks since we spoke about the opening for your companys opening for a . At the end of our meeting, you mentioned that your company would respond with a decision soon.
Because I have not heard back from your company yet, I wanted to check in with regards to my status in the hiring process. If the position is still available, I would like to reiterate my interest in working with your company.
If your company is seeking a performance-oriented individual to fill this role, I feel that my experience and skills will be a valuable contribution to the department.
If you would be interested in scheduling another meeting to discuss how I could contribute to your company, please feel free to reach out to me at your convenience.
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Tips For Writing An Effective Thank
To write a subject line that works in the thank-you email you send after an interview, consider the following tips:
- Be positive: Use an upbeat tone for the subject line that maintains the energy of the interview.
- Be polite: Make sure to use friendly, respectful language and avoid being sarcastic, humorous, or overly informal even if you have developed a relationship with the hiring agent.
- Be punctual: Ensure the recruiter receives the subject line in a thank-you email that is sent as soon as possible after your interview.
How Do You Politely Ask An Interview Result
Explain that youre following up regarding the job you interviewed for, to ask about the status. Be specific when mentioning the job include the job title, the date you interviewed, or both. Reaffirm your interest in the position. Ask directly for an update and say you look forward to hearing about the next steps.
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Dont Overthink It If You Want To Make A Follow
Id recommend following the advice above, but if youre still not sure, just pick up the phone and call the interviewer or hiring manager. Its not worth stressing for a week after your job interviews when theres something you feel the need to clarify.
The worst thing that happens is your potential employer sees that youre excited about the job and not afraid to take initiative when you want something.
And most importantly youll get whatever your concern is off of your mind so you can go back to focusing on applying for more jobs, preparing for other interviews, etc.
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The Importance Of Following Up
Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.
Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.