Thursday, February 29, 2024

What To Put In Thank You Email After Interview

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Sample Interview Thank You Email/letter #:

How to Write a Thank You Email After the Interview & WOW Them!

Hello < Interviewers Name> ,

Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.

The information you shared about < Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.

Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.

Thank you again.

Best regards,

< Your First and Last Name>

This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.

Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.

Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.

Write A Customized Detailed Thank

Here is the word-for-word email I sent my future hiring manager:

Hey Anum,

Thank you again for talking with me Tuesday night, I really appreciate the advice and all your help. It was great to learn more about the Sidekick team and your experience at HubSpot.

Working with such a scrappy, fast-paced team within a company I truly admire would be an incredible learning experience, and I would love the opportunity to prove I’m a great fit for the role.

Attached is a how-to slide deck on SEO that I created for our at 451 Marketing. I’ve also attached my resume and a one-pager to illustrate why I want to work for HubSpot and how I align with the culture.

Below are highlights of publications I’ve contributed to:


I knew I wanted my post-interview follow up email to convey these elements:

  • Context and personality: I started jotting down notes after the interview to ensure that I could include some personal connection or common interest that would help Anum remember me among a pool of hundreds or even thousands of candidates.
  • Determination: I tried focusing on these main themes to demonstrate how badly I wanted the job:
  • Specific characteristics of the team that stood out to me
  • Elements of the position that appealed to me most
  • Values that I share with the company
  • For example, I emphasized the scrappy, fast-paced” nature of the team as an aspect that particularly excited me about this role.
  • Hustle: Finally, I needed to hustle. This brings me to the final step.
  • Thank The Interviewer For Their Time

    Start the email with the interviewers first name as seen in the samples below. Express your gratitude and be authentic in your writing. If you talked to multiple managers send them each an email if you have their contact info.

    A key tip is to ask for a business card when you talk to each employee. If they dont have one ask for their company email.

    Remember If you are talking to 3 or 4 people in an interview it is crucial to make a good impression with each one. A thank-you note goes a long way towards this step.

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    When And To Whom You Should Send Thank You Emails

    Hiring managers recommend you send a thank you email quickly.

    Jeff Kelleher, Talent Management Specialist at Combined Insurance, states, My suggested rule of thumb is to send a thank you email within 48 hours of your interview.

    Vienne Cheung, a Partner at Motu Novu in Boston, recommends that you send an interview follow-up email within 24 hours: For me, I read that as a candidate that is eager to work with us.

    Make sure you either send emails to everyone you met or reference the other people in the thank you email to the hiring manager.

    Gretchen Skalka, a Senior Manager at TBC Corporation, notes, The hiring manager usually puts some thought, some strategy behind the selection of people to co-interview. It also shows that they were paying careful attention to the entire room and content of the interview, and not simply focusing on the hiring manager.

    Thank You After Interview Email Best Practices

    40 Thank You Email After Interview Templates á? TemplateLab

    Here are some general best practices for writing your interview thank you message:

    • Send the email within a few hours of the interview.
    • Be polite and professional in your language.
    • Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
    • Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
    • Dont appear overconfident by sounding as if you just assume that you got the job.
    • Be sure to actually say the words, thank you.
    • Offer to answer any additional or follow-up questions the interviewer may have.

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    Ask What The Next Steps Are

    The final part of the thank-you email should include an inquiry regarding the next steps of the application process, along with a brief call to action suggesting that they get back to you.

    Example:If you have any questions for me or if there are any other steps to your recruitment process, please let me know. I’m looking forward to hearing from you.

    Why Is It Important To Send A Thank You Email After An Informational Interview

    An informational interview thank you email expresses your appreciation to the business, organization or individual for taking the time to provide you with valuable insight about a position or role you’re interested in. Sending a thank you email to follow up after an informational interview is an effective means for showing your consideration and continued interest in a position within that company. It is also not something every job applicant will do, which puts you foremost in the employer’s mind and demonstrates a higher level of professionalism.

    Related:Follow-Up Email Examples for After the Interview

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    What Is The Preferred Method Of Sending A Thank

    Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”

    On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

    “I prefer handwritten notes,” said Rachel Sutherland, founder of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”

    If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

    “The content of the message is more important than the method of delivery, be it email or a handwritten note,” said Beverly Friedmann, content manager at MyFoodSubscriptions. “That said, a handwritten card is certainly a nice gesture that you don’t typically see these days.”

    How To Write It

    How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

    Most interview thank you letters say the same thing: thanks for your time, thanks for the opportunity, and hey, I really want this job! In order for yours to grab attention, youre going to have to change it.

    When you return home from your interview, and while everything is still fresh in your mind, take some notes. Did you cover any topics that seemed particularly important to the interviewer? Was there something she said that made you feel excited about the prospect of working for this company? Write them down, identify your key to take away, and then reflect it in your thank you letter. Here is an example :

    Thanks for todays lively chat. After meeting you, Im more excited than ever to continue to explore the content strategies weve discussed, ideally as the Content Director at XYZ Company.

    In the meantime, I wanted to mention that my recent post on gained over 48,000 social media shares in the past two days. This is a solid example of the type of credible content that you said XYZ wants to post.

    The success of this article also reminds me that I am ready to embark on my next challenge! I look forward to continuing our conversation.


    Joe job seeker

    Of course, this is just one example. Your own thank you email should not be modeled. Show the hiring manager that youre willing to make the effort to stand out from the crowd.

    Heres a tip:

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    What To Write In A Thank

    Subject Line: Thank you for your consideration Part-Time Receptionist, Liann Jenkins

    Dear Mrs. Stevenson,

    I appreciate the opportunity to interview for the part-time receptionist position at IMAGE Medical Spa.

    I share your views on the importance of etiquette and confidentiality in environments where medical and aesthetic services converge.

    Im confident that my excellent customer service and unparalleled professionalism will be an ideal fit for the clinic.

    I hope to become a vital member of Image Medical Spas team. Im readily available to answer additional questions you may have.

    A thank-you email should be short and to the point, but there are some key sections you should always include when writing one. Lets discuss the purpose of each thank-you email section and how to execute them.

    Why You Should Send A Thank

    Sending a thank-you email after an interview is a traditional practice that shows you know proper professional etiquette and genuinely care about getting the job. Although thank-you notes used to be sent through the mail, that method has become obsolete with the everyday use of email for professional correspondence.

    There are many advantages to sending a thank-you email. For example:

    • It reinforces your interest in the role you just interviewed for.
    • Allows you to establish a direct line of communication with your employer in a more personal way.
    • Lets you remind potential employers of your top qualifications.
    • It leaves the door open for potential employers to ask further questions and set up a second interview right then and there.
    • It shows you value the importance of communication, attention to detail, interpersonal skills therefore, confirming your professional skills.

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    How Do You Express Your Gratitude In An Interview

    Top Five Ways to Show Gratitude After an Interview

  • Send a Thank-You note. In addition to thanking your interviewers in person at the end of the interview, send a brief thank you in an e-mail or handwritten note, ideally within 24 hours of the initial meeting.
  • Remember Names.
  • Always be willing to interview again.
  • Prompt To Take The Next Step

    40 Thank You Email After Interview Templates á? TemplateLab

    To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. For example, you can write, Please don’t hesitate to contact me to arrange a follow-up interview.

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    Sample Job Interview Follow

    Subject Line: John Smith Thank You

    Dear Mr./Ms. Last Name:

    It was a pleasure meeting you the other day and discussing the teaching assistant position at ABC Middle School. I really appreciate the time you took to interview me for the position.

    I enjoyed meeting everyone on the sixth-grade team and getting to ask them questions about the teaching assistant position. The more I spoke with you and the team, the more I was convinced that my teaching experience and my passion for small-classroom learning make me a strong candidate for this position.

    I look forward to hearing from you next week regarding your final decision. Feel free to reach out to me beforehand with any questions or concerns. Again, my phone number is 555-555-5555.

    Thank you again for your time and consideration.


    Long Interview Thank You Email

    In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.

    Subject line: Thank you for your time

    Dear Mr. Jefferson,

    Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.

    I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.

    In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.

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    Is Your Welcome Rude

    She explained that youre welcomea phrase that is meant to be courteousis sometimes perceived as insincere or snarky. When the phrase is exclaimed in the absence of thanks, as comedians have made popular, it is obviously rude. When used graciously, youre welcome is a perfectly polite form of expression.

    Take Your Thank You Email To The Next Level

    How to Write a Thank You Email After an Interview (+ a Template!)

    While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before I look forward to… with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if youre in a creative role, taglines if youre in branding, or some slides or possible partners if youre in business development or sales.

    It could look something like this:

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    How Do You Respond When Someone Doesnt Say Thank You

    Express your displeasure at not being thanked for the gift. Explain how it made you feel to not get a thank you and be honest about your feelings. For example, you may say to the person, I was disappointed to not receive a thank you from you for the gift or I was hurt when I didnt get a thank you.

    Start By Choosing The Right Subject Line

    The best subject lines in your follow-up email are clear, concise and convey appreciation for your interviewers time.

    Here are the best interview follow-up email example subject lines:

    • Thank you for your time,

    • Great speaking with you today!

    • Thank you for the opportunity

    • Thank you!

    • I appreciate your time and advice

    • Follow up regarding

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    Use Good Quality Thank You Notes Or Paper

    If you are going to hand write your note, use standard thank you notes you find in a stationery/card store. Dont use fancy and flowery cards unless they are appropriate for the business , and avoid very small cards since that will limit your ability to include sufficient information.

    Thank you notes typically fold in half with Thank you on the top and the inside blank. Hand write your thank you on the bottom half or the right half of the inside of the note, depending on how the card works, so that your note is immediately visible without having to turn the card to view it when opened.

    If you are sending a word processed note, be sure to have good quality paper in your printer with, hopefully, matching envelopes for you to use.

    The Benefits Of Sending A Follow

    40 Thank You Email After Interview Templates á? TemplateLab

    An effective thank-you note does more than just express your appreciation. It helps you make the case for your candidacy and gives you another chance to impress the hiring manager. A Robert Half survey reported that 58% of hiring managers thought thank-you messages were somewhat helpful, and 22% said they were very helpful.

    To get started on your note, review examples of follow-up emails and letters. Then, customize your message to reflect your goals.

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    General Tips For A Thank You After Interview Email

    Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

    Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

    Here are some general tips about what to include in your thank you after interview email:

    • Thank them for their time.
    • Highlight what you like about the job opportunity.
    • Highlight what you like about the company.
    • Recap your main skills and attributes.
    • Follow up on anything that you said that youd get back to them on.

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