What To Write In Follow Up Email After Interview

Approach To Writing The Follow

You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.

Steps to writing your own email:

Follow Up Email After The Second Interview

If you’re following up after a second interview with a company, youre probably in a good place.

If they invited you for a second interview, you likely talked about specific details of the position.

You got the chance to ask some questions and clarify possible points of concern.

Now you want to follow up with an email that adds a little more pizzazz.

This follow up email should aim for these results:

• Reiterate specific skills you have, relevant to the position.
• Provide an impressive idea for a project or initiative .
• Show the hiring manager why you are the best candidate for the job.

Here are some quick tips for your more in-depth follow up email after your second interview. More details about writing this type of email can be found throughout this article.

When Should I Send A Second Follow Up Email

You’ll send your first follow up email right after your interview, but sometimes it will be necessary to send a second follow up email.

You want to wait the appropriate amount of time before reaching out a second time, but you also need to know the job opening’s status in order to take care of your own affairs. If you have the chance, ask at the end of the interview about when you can expect to hear back about a decision. If you don’t hear back from them within this time frame, give them an extra day or 2 before sending a second follow up email to check the status of the job opening.

If they aren’t able to give you a specific time frame for when you’ll hear back from them, wait until one week has passed since your interview before sending a second follow up email to check in.

You’ll want to keep this “checking in” email very brief while remaining polite. Brief emails are more likely to get a quicker response rate.

Subject Line: Sarah Johnson, following up on the open manager position.

Mr. Smith,

I just wanted to let you know that I am still very interested in the open manager position I interviewed for on .

I am emailing to check if there are any updates on the status of the open job position.

Feel free to contact me with any other questions you might have.

Thank you,

Sarah Johnson

Subject Line: Sarah Johnson, checking in.

Mr. Smith,

Thanks again,

Sarah Johnson

You May Like: How To Prepare For Google Interview In 6 Months

Kinds Of Follow Up Email After Interview

Generally, there are three common types of emails you can send to your hiring manager.

First: You send a followup email 24 hours after your job interview.

Second: In case you dont hear back, you go with second followup email no response.

Third: Its commonly known as stay-in-touch format email. Interviewer might have selected someone else but you want to be in his list just in case a new job opportunity arises he will contact you. You can develop professional contacts through this email.

• If you get a response from your very first email, then you dont have to go for a second one. The best case scenario is one when you dont have to create a second email as a reminder.

• Even when an interviewer respond with bad news like someone else is selected, you can send him third email for growing your corporate network.

Example Of A Thank You After Interview Email

You can copy and paste the message below to create your own message. Be sure to edit, customize, and proofread your message before sending it.

Subject: Thank You Interview Follow Up

Dear ,

Thank you for taking the time to interview me today for the Financial Analyst position at CFI Education Inc. I really enjoyed discussing the opportunity with you and think it would be a great fit for both of us.

One of the main things that stood out to me was the great culture at CFI. I can easily see myself fitting in with the team and thriving in that kind of work environment.

Additionally, the companys mission of helping anyone become a world-class financial analyst really resonates with me, and Id be excited to help support that mission.

Once again, thanks for your time and consideration. If theres any additional information I can provide you with to help with your decision, please let me know.

You May Like: How To Calm Nerves Before Interview

Show Off An Accomplishment

This isnt always possible, but in certain situations such as when you forgot to mention qualifications related to the job during the interview or you may have a recent accomplishment happened in between the interview and the waiting period. For example, if youve worked in PR and made significant impact to your companys success, you can tell the story behind it and how you did it. Similarly, you can mention a time such as when you organized an event that went off without a hitch. These stories will add to your credibility and will increase your chances of getting hired.

Template For A Thank You Email After A Phone Interview

An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. Youre in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

Subject Line: Thank you for your time today.

Dear ],

I appreciate having the opportunity to speak with you today about the ] position at ]. After our conversation, Im very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in ]

I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time.

Again, thank you for your time and consideration.

Sincerely,

Read Also: How To Ace A Project Manager Interview

Write A Thank You Note

You still have one more chance to stand out and leave a good impression.

The first follow-up email after an interview should be a thank-you note sent no more than 24 hours after you meet. Some say that mailing a hand-written letter will make you stand out, but it is completely acceptable to send a thank-you email. You should always send a note to each person you interviewed with, including the recruiter. Here are some tips for writing a thank-you note:

• Be brief, friendly, and conversational. Youâve already had the job interview, so let your gratitude and personality show a little bit.
• Restate your interest in the job and any relevant details on why youâre qualified.
• Include one of the three tactics in this post to stand out from the crowd.
• Thank them for their time as job interviews can require employers to set aside a lot of time, often forcing them to push off work.
• Add any significant information you may have forgotten to say in the interview.

Here is an example thank you note:

Hi ,

Thank you so much for meeting with me today. After learning more about the position, Iâm very excited for the opportunity to join your team and help for .

I really enjoyed hearing your perspective on .

I know my years of experience of working on would greatly benefit .

Please keep me posted on the status of the hiring process. I look forward to speaking with you soon.

Warm regards,

For example, you could add a suggestion that looks like this:

Additional Items To Include

There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.

Examples of additional items to include the following:

• Hyperlinks to things that were discussed in the interview .
• Attachments, such as work youve completed in the past .
• A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
• References, if you were asked to provide them.

Don’t Miss: How To Interview For A Supervisor Position

Staying In Touch Email

Following your update, if you still have no reply, or the employer tells you that they have filled the position, it’s ideal to send an email that shows your interest in staying in touch. The goal of this communication is to establish a professional relationship with someone who may help you develop more skills. They may also be more likely to consider you for future open roles.

Like your update email, keep this one brief. Direct this email to the hiring manager.

Subject line: Keeping in Touch

Dear Marty,

I sincerely enjoyed my conversation with you and the other team members at DHY Inc. In particular, I found the account you gave me of your own career path very encouraging. As someone who’s aspiring to build my career in the music industry, I’d love to gain a better understanding of the way you have developed your knowledge in this field.

I would be so very grateful if we could speak again. I’d love to talk on the phone or meet in person over a coffee for a few minutes if you happen to have some time.

Thanks again,

What Is A Follow

Okay, before we take a deep dive into creating an interview follow-up email, lets take a breath and talk about what one is in the first place. In the simplest sense, a follow-up email is a short message where you touch base with the hiring manager.

Exactly how you touch base can vary depending on the circumstances surrounding the contact. For example, youll use a different approach for a follow-up email after no response than you might in other situations.

Here, were going to focus on a basic job interview follow-up email, as you can adapt it to a range of scenarios. Plus, just because the hiring manager reached out after your interview doesnt mean you wont need to follow up, so its good to know how to do it even if it isnt an issue of no response.

But why would you need to follow up after a job interview? Wont the hiring manager end up making whatever decision they feel is right eventually?

Well, it is true that the hiring manager will make a choice at some point. The thing is, if they havent made it yet, your follow-up email can make a difference.

In the end, 74 percent of employers admit theyve made a bad hire at some point. Why does that matter? Because bad hires are expensive, and a single experience with one could make a hiring manager a bit gun-shy when they need to choose a candidate.

Consider this: a single bad hire costs about 30 percent of the new hires first-year salary. That means one mistake cost tens of thousands of dollars. Ouch, right?

Read Also: How To Prepare For A Job Interview Over The Phone

Do Follow Up On Specifics

The followup note is a great place to follow up on specifics that were brought up in the interview. If you discussed a blog post you wrote or a project you executed, send them relevant materials. If they asked for a writing sample, include a link to your portfolio if they asked for a list of references, get them all of the contact information they’ll need. Including this will show that you’re reliable and on top of things.

Set Yourself Apart From Other Candidates

The last paragraph should close with a summary statement on what sets you apart as a candidate. Express what you could bring to the opportunity. Invite your potential employer to ask you further questions. End with a call to action that invites the employer to contact you. For example, “If you have any questions about my qualifications, please don’t hesitate to call or email me. I look forward to hearing about the next steps.”

Sign your full name and include your phone number and email address so it’s easier for the employer to contact you.

Don’t Miss: What Questions To Ask In A Sales Interview

Need More Information Follow Up Email After Second Interview

Hi FIRST NAME,

Im writing in regard to our interview on DATE OF INTERVIEW. Im really grateful for the time and information you offered me about this position at COMPANY NAME.

I learned a lot about your company culture and what youre looking for in the perfect candidate, and I feel even more confident that Im a great fit with my experience and my true passion for the industry.

Im reaching out also to ask whether you require any additional information from me? I can provide more references and in-depth samples of past work for you to review if you need any further information to assist with this stage of decision making.

Id also be happy to meet again or have a call at any time. I am serious about this role and am eagerly awaiting your decision.

Thanks again for your consideration,

YOUR NAME

Two More Tips For Following Up

If you follow the advice above, you will have great emails to send after any interview from a phone interview to a final stage in-person interview.

However, there are also a few other tips I can share that will make the process easier and help you get the job:

Tip 1: If youre still not 100% confident about your emails after reading the information above, have a friend or family member look at your follow-up email to give feedback.

They can double-check everything and tell you if it sounds polite and clear, or whether something sounds off!

Tip 2: End each interview by asking when you can expect to hear feedback. Simply say, When can I expect to hear feedback, and who will be in touch?

Sometimes its normal for it to take one to two weeks for a response after your job interview. For example, maybe you were the first person they interviewed and they need to talk to a couple of other candidates before making a decision.

So this tip will save you a lot of stress because youll know whether its time to follow up or not, and you wont be worried if youve gotten no response after a couple of days.

While you wait for feedback, you can read these signs your interview went well or badly.

And if you have more interviews coming up and dont want to leave anything to chance, Ive written detailed preparation steps for how to pass an interview here.

Don’t Miss: Where Can I Watch Prince Harry Interview

How Long Should I Wait Before Sending A Follow

This depends.

Send that initial thank you email within 24 hours of the interview dont wait longer than 48 hours.

If you dont hear back, wait at least three business days before sending a follow-up.

If you have a second interview, again, follow up within 24-48 hours.

Tip: Whether youre having an interview over the phone or in person, ask about the next steps.

If you ask specific questions, youll know when to follow up:

• “When would be a good time for me to follow up?”
• “How soon do you plan on making a decision?”
• “May I get in touch with you next week if I havent heard anything?”

Three Templates For A Perfect Interview Thank You Email

If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

When writing your post-interview thank you email, keep these three things in mind:

To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

Also Check: How To Send Thank You After Interview